CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
Year: 2018-19
CAEP Consortium Fiscal Reporting
18 Gavilan Regional Adult Career and Education Services
2018-19 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Gavilan Joint CCD | Submitted | Submitted | Submitted | Not Submitted |
Gilroy Unified | Submitted | Submitted | Submitted | Not Submitted |
Morgan Hill Unified | Submitted | Submitted | Submitted | Not Submitted |
San Benito High | Submitted | Submitted | Submitted | Not Submitted |
Gavilan Joint CCD
Gavilan Joint CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $46,855 | $65,293 | 71.76% | $261,170 | 17.94% | $214,315 |
2000 - Non-Instructional Salaries | $26,781 | $36,656 | 73.06% | $146,625 | 18.26% | $119,844 |
3000 - Employee Benefits | $29,818 | $21,241 | 140.38% | $84,962 | 35.1% | $55,144 |
4000 - Supplies and Materials | $4,785 | $2,790 | 171.52% | $8,059 | 59.37% | $3,274 |
5000 - Other Operating Expenses and Services | $6,382 | $26,023 | 24.52% | $100,496 | 6.35% | $94,114 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $3,970 | $9,000 | 44.11% | $36,000 | 11.03% | $32,030 |
Indirect Costs | $0 | $0 | 100% | $31,865 | 0% | $31,865 |
Totals | $118,591 | $161,002 | 73.66% | $669,177 | 17.72% | $550,586 |
Corrective Action Plan
Expenditures will be increased in areas in order to stay on target.Summary of Activities:
Activities continue to meet objectives of the previous 3 year plan.- Status
- Submitted
Gavilan Joint CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $143,286 | $65,293 | 219.45% | $261,170 | 54.86% | $117,884 |
2000 - Non-Instructional Salaries | $63,735 | $64,639 | 98.6% | $146,625 | 43.47% | $82,890 |
3000 - Employee Benefits | $64,993 | $42,481 | 152.99% | $84,962 | 76.5% | $19,969 |
4000 - Supplies and Materials | $7,033 | $4,572 | 153.83% | $8,059 | 87.27% | $1,026 |
5000 - Other Operating Expenses and Services | $19,650 | $52,347 | 37.54% | $100,496 | 19.55% | $80,846 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $4,080 | $18,000 | 22.67% | $36,000 | 11.33% | $31,920 |
Indirect Costs | $8,337 | $0 | 100% | $31,865 | 26.16% | $23,528 |
Totals | $311,114 | $247,331 | 125.79% | $669,177 | 46.49% | $358,063 |
- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Randy Brown
Gavilan Joint CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $219,370 | $65,293 | 335.98% | $261,170 | 84% | $41,800 |
2000 - Non-Instructional Salaries | $90,227 | $92,622 | 97.41% | $146,625 | 61.54% | $56,398 |
3000 - Employee Benefits | $64,993 | $63,722 | 102% | $84,962 | 76.5% | $19,969 |
4000 - Supplies and Materials | $8,168 | $6,354 | 128.54% | $8,059 | 101.35% |
|
5000 - Other Operating Expenses and Services | $23,929 | $76,571 | 31.25% | $100,496 | 23.81% | $76,567 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $4,180 | $27,000 | 15.48% | $36,000 | 11.61% | $31,820 |
Indirect Costs | $8,337 | $0 | 100% | $31,865 | 26.16% | $23,528 |
Totals | $419,204 | $331,561 | 126.43% | $669,177 | 62.64% | $249,973 |
Summary of Activities:
The usual expenditures on staff, benefits, and misc expenses.- Status
- Submitted
Gavilan Joint CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $219,370 | $65,293 | 335.98% | $261,170 | 84% | $41,800 |
2000 - Non-Instructional Salaries | $90,227 | $120,605 | 74.81% | $146,625 | 61.54% | $56,398 |
3000 - Employee Benefits | $64,993 | $84,962 | 76.5% | $84,962 | 76.5% | $19,969 |
4000 - Supplies and Materials | $8,168 | $8,059 | 101.35% | $8,059 | 101.35% |
|
5000 - Other Operating Expenses and Services | $23,929 | $100,496 | 23.81% | $100,496 | 23.81% | $76,567 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $4,180 | $36,000 | 11.61% | $36,000 | 11.61% | $31,820 |
Indirect Costs | $8,337 | $31,865 | 26.16% | $31,865 | 26.16% | $23,528 |
Totals | $419,204 | $447,279 | 93.72% | $669,177 | 62.64% | $249,973 |
- Status
- Unsubmitted
Gilroy Unified
Gilroy Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $34,430 | $38,163 | 90.22% | $152,652 | 22.55% | $118,222 |
2000 - Non-Instructional Salaries | $9,449 | $9,055 | 104.35% | $36,219 | 26.09% | $26,770 |
3000 - Employee Benefits | $9,722 | $13,308 | 73.05% | $53,232 | 18.26% | $43,510 |
4000 - Supplies and Materials | $10,752 | $23,579 | 45.6% | $94,317 | 11.4% | $83,565 |
5000 - Other Operating Expenses and Services | $1,947 | $3,346 | 58.2% | $13,382 | 14.55% | $11,435 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $16,122 | 0% | $16,122 |
Totals | $66,300 | $87,451 | 75.81% | $365,924 | 18.12% | $299,624 |
Corrective Action Plan
Initial expenditures are below basic percentages 1st quarter and will even out as we go through the school year. Supplies and Materials will be purchased more 2nd and 3rd quarter.Summary of Activities:
Initiation of Program with an increase of students for the new year but also with a keen understanding that roll over monies are ending and heretofore budgets are to be met.- Status
- Submitted
Gilroy Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $72,830 | $76,326 | 95.42% | $152,652 | 47.71% | $79,822 |
2000 - Non-Instructional Salaries | $21,950 | $18,110 | 121.21% | $36,219 | 60.6% | $14,269 |
3000 - Employee Benefits | $21,880 | $26,616 | 82.21% | $53,232 | 41.1% | $31,352 |
4000 - Supplies and Materials | $12,412 | $47,159 | 26.32% | $94,317 | 13.16% | $81,905 |
5000 - Other Operating Expenses and Services | $4,594 | $6,691 | 68.66% | $13,382 | 34.33% | $8,788 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $16,122 | 0% | $16,122 |
Totals | $133,666 | $174,901 | 76.42% | $365,924 | 36.53% | $232,258 |
Corrective Action Plan
Some new expenditures will be noted in the 3rd and 4th quartersSummary of Activities:
Salaries and benefits for Administrator and for PT hourly three teachers (2 Diploma, 1 HSE) Salary and benefits for PT Office support Some expenses for Welding short term CTE Office, classroom and graduation supplies Training and Professional Development- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Greg Camacho-Light, Administrator of Alternative Educational Programs
Gilroy Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $114,349 | $114,489 | 99.88% | $152,652 | 74.91% | $38,303 |
2000 - Non-Instructional Salaries | $31,276 | $27,164 | 115.14% | $36,219 | 86.35% | $4,943 |
3000 - Employee Benefits | $33,294 | $39,924 | 83.39% | $53,232 | 62.55% | $19,938 |
4000 - Supplies and Materials | $19,627 | $70,738 | 27.75% | $94,317 | 20.81% | $74,690 |
5000 - Other Operating Expenses and Services | $6,282 | $10,037 | 62.59% | $13,382 | 46.94% | $7,100 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $16,122 | 0% | $16,122 |
Totals | $204,828 | $262,352 | 78.07% | $365,924 | 55.98% | $161,096 |
Corrective Action Plan
It will even out during 4th quarterSummary of Activities:
Stabilization of expenditures after some years of investing in the program. Continued to support Welding Collaboration with Gavilan Community Education and other Consortium Agencies.- Status
- Submitted
Gilroy Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $114,349 | $152,652 | 74.91% | $152,652 | 74.91% | $38,303 |
2000 - Non-Instructional Salaries | $31,276 | $36,219 | 86.35% | $36,219 | 86.35% | $4,943 |
3000 - Employee Benefits | $33,294 | $53,232 | 62.55% | $53,232 | 62.55% | $19,938 |
4000 - Supplies and Materials | $19,627 | $94,317 | 20.81% | $94,317 | 20.81% | $74,690 |
5000 - Other Operating Expenses and Services | $6,282 | $13,382 | 46.94% | $13,382 | 46.94% | $7,100 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $16,122 | 0% | $16,122 | 0% | $16,122 |
Totals | $204,828 | $365,924 | 55.98% | $365,924 | 55.98% | $161,096 |
- Status
- Unsubmitted
Morgan Hill Unified
Morgan Hill Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $57,993 | $66,661 | 87% | $333,304 | 17.4% | $275,311 |
2000 - Non-Instructional Salaries | $22,871 | $25,439 | 89.91% | $121,136 | 18.88% | $98,265 |
3000 - Employee Benefits | $24,982 | $26,280 | 95.06% | $138,316 | 18.06% | $113,334 |
4000 - Supplies and Materials | $943 | $956 | 98.62% | $11,953 | 7.89% | $11,010 |
5000 - Other Operating Expenses and Services | $2,020 | $2,284 | 88.43% | $45,688 | 4.42% | $43,668 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $8,130 | 0% | $32,520 | 0% | $32,520 |
Totals | $108,809 | $129,750 | 83.86% | $682,917 | 15.93% | $574,108 |
Corrective Action Plan
Due to teacher turnover one of our classes has been without a teacher all semester. The job is currently posted and interviews will take place until a right match is made and a teacher is hired. The other expense that we prepared for was off-site child care. We do not currently have the same need this year as was projected last year. It should also be noted that indirect costs of 5% will be paid for in the final quarter.Summary of Activities:
Consortium funds were used to fund teacher salaries, a full time counselor, support staff such as extra clerical hours, and a campus monitor. Funds were also used for extra hours for meetings, employee benefits, supplies, and contracted childcare.- Status
- Submitted
Morgan Hill Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $133,138 | $86,659 | 153.63% | $333,304 | 39.94% | $200,166 |
2000 - Non-Instructional Salaries | $53,887 | $31,495 | 171.1% | $121,136 | 44.48% | $67,249 |
3000 - Employee Benefits | $55,620 | $37,345 | 148.93% | $138,316 | 40.21% | $82,696 |
4000 - Supplies and Materials | $1,352 | $3,586 | 37.7% | $11,953 | 11.31% | $10,601 |
5000 - Other Operating Expenses and Services | $6,582 | $13,706 | 48.02% | $45,688 | 14.41% | $39,106 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $8,130 | 0% | $32,520 | 0% | $32,520 |
Totals | $250,579 | $180,922 | 138.5% | $682,917 | 36.69% | $432,338 |
Summary of Activities:
Consortium funds were used to fund teacher salaries, a full time counselor, support staff such as extra clerical hours, and a campus monitor. Funds were also used for extra hours for meetings, employee benefits, supplies, and contracted childcare.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Shannon Lane
Morgan Hill Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $200,419 | $89,992 | 222.71% | $333,304 | 60.13% | $132,885 |
2000 - Non-Instructional Salaries | $79,427 | $31,495 | 252.19% | $121,136 | 65.57% | $41,709 |
3000 - Employee Benefits | $83,462 | $37,345 | 223.49% | $138,316 | 60.34% | $54,854 |
4000 - Supplies and Materials | $1,807 | $3,586 | 50.39% | $11,953 | 15.12% | $10,146 |
5000 - Other Operating Expenses and Services | $9,584 | $13,706 | 69.92% | $45,688 | 20.98% | $36,104 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $8,130 | 0% | $32,520 | 0% | $32,520 |
Totals | $374,699 | $184,255 | 203.36% | $682,917 | 54.87% | $308,218 |
Summary of Activities:
Expenditures on staff, benefits, and misc expenses.- Status
- Submitted
Morgan Hill Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $200,419 | $89,992 | 222.71% | $333,304 | 60.13% | $132,885 |
2000 - Non-Instructional Salaries | $79,427 | $32,707 | 242.85% | $121,136 | 65.57% | $41,709 |
3000 - Employee Benefits | $83,462 | $37,345 | 223.49% | $138,316 | 60.34% | $54,854 |
4000 - Supplies and Materials | $1,807 | $3,825 | 47.24% | $11,953 | 15.12% | $10,146 |
5000 - Other Operating Expenses and Services | $9,584 | $15,991 | 59.93% | $45,688 | 20.98% | $36,104 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $8,130 | 0% | $32,520 | 0% | $32,520 |
Totals | $374,699 | $187,990 | 199.32% | $682,917 | 54.87% | $308,218 |
- Status
- Unsubmitted
San Benito High
San Benito High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,153 | $3,706 | 85.07% | $14,825 | 21.27% | $11,672 |
2000 - Non-Instructional Salaries | $5,241 | $4,679 | 112.02% | $18,715 | 28% | $13,474 |
3000 - Employee Benefits | $3,774 | $3,144 | 120.06% | $12,574 | 30.01% | $8,800 |
4000 - Supplies and Materials | $226 | $1,211 | 18.66% | $4,844 | 4.67% | $4,618 |
5000 - Other Operating Expenses and Services | $13 | $50 | 26% | $200 | 6.5% | $187 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $2,557 | 0% | $2,557 |
Totals | $12,407 | $12,790 | 97.01% | $53,715 | 23.1% | $41,308 |
- Status
- Submitted
San Benito High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $7,197 | $3,706 | 194.19% | $14,825 | 48.55% | $7,628 |
2000 - Non-Instructional Salaries | $9,713 | $4,679 | 207.6% | $18,715 | 51.9% | $9,002 |
3000 - Employee Benefits | $7,157 | $3,144 | 227.68% | $12,574 | 56.92% | $5,417 |
4000 - Supplies and Materials | $226 | $1,211 | 18.66% | $4,844 | 4.67% | $4,618 |
5000 - Other Operating Expenses and Services | $25 | $50 | 50% | $200 | 12.5% | $175 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $2,557 | 0% | $2,557 |
Totals | $24,318 | $12,790 | 190.14% | $53,715 | 45.27% | $29,397 |
- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Elaine Klauer
San Benito High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $11,586 | $3,706 | 312.61% | $14,825 | 78.15% | $3,239 |
2000 - Non-Instructional Salaries | $14,781 | $4,679 | 315.92% | $18,715 | 78.98% | $3,934 |
3000 - Employee Benefits | $10,736 | $3,144 | 341.53% | $12,574 | 85.38% | $1,838 |
4000 - Supplies and Materials | $226 | $1,211 | 18.66% | $4,844 | 4.67% | $4,618 |
5000 - Other Operating Expenses and Services | $25 | $50 | 50% | $200 | 12.5% | $175 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,557 | $0 | 100% | $2,557 | 100% | $0 |
Totals | $39,911 | $12,790 | 312.06% | $53,715 | 74.3% | $13,804 |
- Status
- Submitted
San Benito High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $11,586 | $3,706 | 312.61% | $14,825 | 78.15% | $3,239 |
2000 - Non-Instructional Salaries | $14,781 | $4,679 | 315.92% | $18,715 | 78.98% | $3,934 |
3000 - Employee Benefits | $10,736 | $3,144 | 341.53% | $12,574 | 85.38% | $1,838 |
4000 - Supplies and Materials | $226 | $1,211 | 18.66% | $4,844 | 4.67% | $4,618 |
5000 - Other Operating Expenses and Services | $25 | $50 | 50% | $200 | 12.5% | $175 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,557 | $2,557 | 100% | $2,557 | 100% | $0 |
Totals | $39,911 | $15,347 | 260.07% | $53,715 | 74.3% | $13,804 |
- Status
- Unsubmitted
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