CAEP Consortium Fiscal Reporting 01 Allan Hancock College Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 01 Allan Hancock College Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Allan Hancock Joint CCD | Submitted | Submitted | Submitted | Submitted |
Lompoc Unified | Submitted | Submitted | Submitted | Submitted |
Allan Hancock Joint CCD
Allan Hancock Joint CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $10,897 | $10,945 | 99.56% | $109,450 | 9.96% | $98,553 |
2000 - Non-Instructional Salaries | $40,904 | $115,763 | 35.33% | $771,750 | 5.3% | $730,846 |
3000 - Employee Benefits | $16,820 | $30,656 | 54.87% | $204,375 | 8.23% | $187,555 |
4000 - Supplies and Materials | $21,306 | $17,773 | 119.88% | $177,734 | 11.99% | $156,428 |
5000 - Other Operating Expenses and Services | $46,670 | $27,375 | 170.48% | $273,750 | 17.05% | $227,080 |
6000 - Capital Outlay | $0 | $11,572 | 0% | $46,289 | 0% | $46,289 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $6,768 | $7,917 | 85.49% | $79,167 | 8.55% | $72,399 |
Totals | $143,365 | $222,001 | 64.58% | $1,662,515 | 8.62% | $1,519,150 |
Corrective Action Plan
Due to COVID 19, hiring new staff and launching marketing campaigns were put on hold while programs were relaunched as ERT. We are currently working on removing registration barriers and developing new student support strategies to implement in Spring.Summary of Activities:
Despite the lower than expected enrollment numbers, most CAEP classes are in session.- Status
- Submitted
Allan Hancock Joint CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $24,526 | $10,945 | 224.08% | $109,450 | 22.41% | $84,924 |
2000 - Non-Instructional Salaries | $91,613 | $115,763 | 79.14% | $771,750 | 11.87% | $680,137 |
3000 - Employee Benefits | $34,309 | $30,656 | 111.92% | $204,375 | 16.79% | $170,066 |
4000 - Supplies and Materials | $24,998 | $17,773 | 140.65% | $177,734 | 14.06% | $152,736 |
5000 - Other Operating Expenses and Services | $89,087 | $27,375 | 325.43% | $273,750 | 32.54% | $184,663 |
6000 - Capital Outlay | $0 | $11,572 | 0% | $46,289 | 0% | $46,289 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $13,227 | $7,917 | 167.08% | $79,167 | 16.71% | $65,940 |
Totals | $277,760 | $222,001 | 125.12% | $1,662,515 | 16.71% | $1,384,755 |
Corrective Action Plan
In the coming quarter, strategic marketing and outreach project plans will launch.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Sofia Ramirez Gelpi Ph.D., Dean, Academic Affairs
- Margaret Lau, Dean, Academic Affairs
- Marina Washburn, Director
Allan Hancock Joint CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $36,809 | $10,945 | 336.31% | $109,450 | 33.63% | $72,641 |
2000 - Non-Instructional Salaries | $144,459 | $115,763 | 124.79% | $771,750 | 18.72% | $627,291 |
3000 - Employee Benefits | $51,902 | $30,656 | 169.3% | $204,375 | 25.4% | $152,473 |
4000 - Supplies and Materials | $35,973 | $17,773 | 202.4% | $177,734 | 20.24% | $141,761 |
5000 - Other Operating Expenses and Services | $95,977 | $27,375 | 350.6% | $273,750 | 35.06% | $177,773 |
6000 - Capital Outlay | $0 | $11,572 | 0% | $46,289 | 0% | $46,289 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $18,256 | $7,917 | 230.6% | $79,167 | 23.06% | $60,911 |
Totals | $383,376 | $222,001 | 172.69% | $1,662,515 | 23.06% | $1,279,139 |
Corrective Action Plan
Due to the pandemic, the CAEP related programs continue to operate at a 60-70% capacity. With the expected return to face-to-face instruction, we anticipate an increased need for student support services and outreach.- Status
- Submitted
Allan Hancock Joint CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $49,042 | $76,615 | 64.01% | $109,450 | 44.81% | $60,408 |
2000 - Non-Instructional Salaries | $219,004 | $424,463 | 51.6% | $771,750 | 28.38% | $552,746 |
3000 - Employee Benefits | $70,444 | $112,406 | 62.67% | $204,375 | 34.47% | $133,931 |
4000 - Supplies and Materials | $146,346 | $124,414 | 117.63% | $177,734 | 82.34% | $31,388 |
5000 - Other Operating Expenses and Services | $108,703 | $191,625 | 56.73% | $273,750 | 39.71% | $165,047 |
6000 - Capital Outlay | $0 | $11,572 | 0% | $46,289 | 0% | $46,289 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $29,677 | $55,417 | 53.55% | $79,167 | 37.49% | $49,490 |
Totals | $623,216 | $996,512 | 62.54% | $1,662,515 | 37.49% | $1,039,299 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Due to COVID and related circumstances, and a significant reduction in participation, some programs were not able to be fulfilled outcomes during shut-down. We are moving forward with programs in the next quarter as we return to face-to-face instruction and in-person services. We anticipate that most of our off-site locations will reopen allowing us to return to face-to-face instruction in the community as well.Summary of Activities:
This quarter, the college made strides in outreach efforts, focused on increasing access and removing barriers to entry/return for both new and returning students. New technologies and strategies were implemented to more effectively communicate and engage students through the application, registration, and class attendance process, allowing staff to meet students where they are.- Status
- Submitted
Lompoc Unified
Lompoc Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $96,601 | $160,790 | 60.08% | $643,159 | 15.02% | $546,558 |
2000 - Non-Instructional Salaries | $39,621 | $66,074 | 59.96% | $220,246 | 17.99% | $180,625 |
3000 - Employee Benefits | $34,727 | $60,885 | 57.04% | $304,427 | 11.41% | $269,700 |
4000 - Supplies and Materials | $12,489 | $37,387 | 33.4% | $149,548 | 8.35% | $137,059 |
5000 - Other Operating Expenses and Services | $68,369 | $142,374 | 48.02% | $316,386 | 21.61% | $248,017 |
6000 - Capital Outlay | $0 | $0 | 100% | $24,896 | 0% | $24,896 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $11,990 | $22,175 | 54.07% | $73,918 | 16.22% | $61,928 |
Totals | $263,797 | $489,685 | 53.87% | $1,732,580 | 15.23% | $1,468,783 |
- Status
- Submitted
Lompoc Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $180,347 | $289,422 | 62.31% | $643,159 | 28.04% | $462,812 |
2000 - Non-Instructional Salaries | $61,075 | $110,123 | 55.46% | $220,246 | 27.73% | $159,171 |
3000 - Employee Benefits | $61,309 | $121,771 | 50.35% | $304,427 | 20.14% | $243,118 |
4000 - Supplies and Materials | $15,130 | $89,729 | 16.86% | $149,548 | 10.12% | $134,418 |
5000 - Other Operating Expenses and Services | $81,519 | $174,012 | 46.85% | $316,386 | 25.77% | $234,867 |
6000 - Capital Outlay | $0 | $0 | 100% | $24,896 | 0% | $24,896 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,018 | $33,263 | 57.17% | $73,918 | 25.73% | $54,900 |
Totals | $418,398 | $818,320 | 51.13% | $1,732,580 | 24.15% | $1,314,182 |
Corrective Action Plan
New programming to be implemented spring 2021 and to include additional salaries, benefits, and materials/supplies.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Margarita Reyes 3346417, Director Fiscal Services
- Lompoc Adult School and Career Center Elaine Webber, Principal
- Brian Jaramillo, Director
- John Grelck IV, Budget Analyst
Lompoc Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $275,006 | $450,211 | 61.08% | $643,159 | 42.76% | $368,153 |
2000 - Non-Instructional Salaries | $89,594 | $165,185 | 54.24% | $220,246 | 40.68% | $130,652 |
3000 - Employee Benefits | $96,278 | $197,878 | 48.66% | $304,427 | 31.63% | $208,149 |
4000 - Supplies and Materials | $18,144 | $127,116 | 14.27% | $149,548 | 12.13% | $131,404 |
5000 - Other Operating Expenses and Services | $93,871 | $189,832 | 49.45% | $316,386 | 29.67% | $222,515 |
6000 - Capital Outlay | $0 | $0 | 100% | $24,896 | 0% | $24,896 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $27,280 | $51,743 | 52.72% | $73,918 | 36.91% | $46,638 |
Totals | $600,173 | $1,181,963 | 50.78% | $1,732,580 | 34.64% | $1,132,407 |
Corrective Action Plan
Supplies and materials for new LVN program and other new IELCE programming will be purchased. Additionally, new staff positions and ongoing staff vacancies are anticipated to be filled soon. These items are planned to address expenditure issues.Summary of Activities:
All programs operating via distance learning due to Covid restrictions. Students slowly returning to school in Q3 over Q1 and Q2.- Status
- Submitted
Lompoc Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $391,732 | $643,159 | 60.91% | $643,159 | 60.91% | $251,427 |
2000 - Non-Instructional Salaries | $104,593 | $220,246 | 47.49% | $220,246 | 47.49% | $115,653 |
3000 - Employee Benefits | $157,640 | $304,427 | 51.78% | $304,427 | 51.78% | $146,787 |
4000 - Supplies and Materials | $20,110 | $149,548 | 13.45% | $149,548 | 13.45% | $129,438 |
5000 - Other Operating Expenses and Services | $94,478 | $316,386 | 29.86% | $316,386 | 29.86% | $221,908 |
6000 - Capital Outlay | $24,896 | $24,896 | 100% | $24,896 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $36,598 | $73,918 | 49.51% | $73,918 | 49.51% | $37,320 |
Totals | $830,047 | $1,732,580 | 47.91% | $1,732,580 | 47.91% | $902,533 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Staff positions that remained unfilled due to Covid-related issues are being filled. New programming and related purchases also are being implemented. Other purchases and expenditures relating to our consortium's goals and plans are also in process.Summary of Activities:
Three-Year Plan activities include expansion of staff, resources, supplies, etc. for HSD, ESL, CTE, and Parents Supporting K-12 Students programming.- Status
- Submitted
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