CAEP
CFAD
04 Butte-Glenn Adult Education Consortium
CONSORTIUM APPROVED

2023-24

California Adult Education Program : CFAD : 2023-24 Produced: May 1, 2023, 07:46 PM UTC Jennifer Foglesong

04 Butte-Glenn Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
04 Butte-Glenn Adult Education Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Butte-Glenn CCD
Narrative
The fiscal agent model has been effective since the inception of the planning grant. The fiscal agent is effectively maintaining their role. The 3-year plan will identify Butte College as the fiscal agent, continuing with their existing duties.
Changes
No Changes

Member Allocations

Member Name (2023-24) (2022-23) (2021-22)
Butte Co. Office of Education $223,794 $204,579 $189,412
Butte-Glenn CCD $91,235 $83,401 $77,332
Glenn Co. Office of Education $591,149 $540,392 $500,478
Hamilton Unified $250,896 $229,354 $212,343
Oroville Union High $1,392,675 $1,273,097 $1,179,022
Paradise Unified $133,633 $122,158 $113,189
Total Allocated to Members $2,683,382 $2,452,981 $2,271,776
Total CAEP Funds $2,683,382 $2,481,627 $2,328,853
Total Remaining $0 $28,646 $57,077

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB 1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Funds are managed both in the Community Colleges and Agencies local fiscal programs. The consortium is reporting and certifying expenditures through NOVA.

Governing Boards appoint members and certifications in NOVA. 

Members who do not participate may be subject to becoming an "ineffective member".

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

This method was selected at during the initial development of the consortium, and has not been changed.

Through voting during quarterly or special meetings.

All proposed decisions will be included with quarterly meeting agendas, which are sent out and posted to the website in advance of the meeting time. 

Comments will be recorded in meeting minutes and posted on the website. 

All quarterly meetings include time for comments. Additionally, contact information is readily available on the website for anyone wishing for further communication. 

Members vote and submit certifications in NOVA.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Agencies may contact the consortium directly to petition to join, leave or be dismissed from the consortium. 

20%

Funds are managed both in the Community Colleges and Agencies local fiscal programs. The consortium is reporting and certifying expenditures through NOVA.

https://caladulted.org/DownloadFile/

None at this time. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

No

A draft will be discussed at the May 5 quarterly meeting. 

Member Agencies

Member AgencyMember TypeContactPhone
Butte Co. Office of EducationCounty Office of Education (COE)Jennifer Foglesong(530) 879-7462 ext: 1209
Butte-Glenn CCDDistrictTeresa Ward(530) 895-2543
Glenn Co. Office of EducationCounty Office of Education (COE)Elena Jones(530) 936-6980 ext: 4774
Hamilton UnifiedUnified School DistrictJeremy Powell
Oroville Union HighHigh School DistrictJeff Ochs(530) 538-5350
Paradise UnifiedUnified School DistrictMike Lerch(530) 872-6478

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Butte Co. Office of Education - Member Representative

Approved by Jennifer Foglesong

05/01/2023 12:46 PM PDT

Butte-Glenn CCD - Member Representative

  • Director, CTE Grants and Regional Projects
  • boydme@butte.edu
  • (530) 895-2862
Approved by Teresa Ward

04/27/2023 07:20 AM PDT

Glenn Co. Office of Education - Member Representative

Approved by Lourdes Ruiz

04/27/2023 08:14 AM PDT

Hamilton Unified - Member Representative

Approved by Jeremy Powell

04/27/2023 12:54 PM PDT

Oroville Union High - Member Representative

Approved by Jeff Ochs

04/28/2023 10:51 AM PDT

Paradise Unified - Member Representative

Approved by Mike Lerch

05/01/2023 08:46 AM PDT