CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
Year: 2019-20
CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Cabrillo CCD | Submitted | Submitted | Submitted | Submitted |
Pajaro Valley Unified | Submitted | Submitted | Submitted | Submitted |
Santa Cruz ROP | Submitted | Submitted | Submitted | Submitted |
Cabrillo CCD
Cabrillo CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $6,641 | $0 | 100% | $112,000 | 5.93% | $105,359 |
2000 - Non-Instructional Salaries | $50,969 | $52,166 | 97.71% | $271,578 | 18.77% | $220,609 |
3000 - Employee Benefits | $25,434 | $31,929 | 79.66% | $160,659 | 15.83% | $135,225 |
4000 - Supplies and Materials | $12,411 | $3,035 | 409% | $20,230 | 61.35% | $7,819 |
5000 - Other Operating Expenses and Services | $14,141 | $13,071 | 108.19% | $87,138 | 16.23% | $72,997 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,877 | $2,961 | 97.15% | $16,452 | 17.49% | $13,575 |
Totals | $112,473 | $103,161 | 109.03% | $668,057 | 16.84% | $555,584 |
- Status
- Submitted
Cabrillo CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $26,741 | $22,400 | 119.38% | $112,000 | 23.88% | $85,259 |
2000 - Non-Instructional Salaries | $96,456 | $52,166 | 184.9% | $271,578 | 35.52% | $175,122 |
3000 - Employee Benefits | $47,379 | $31,929 | 148.39% | $160,659 | 29.49% | $113,280 |
4000 - Supplies and Materials | $19,958 | $3,035 | 657.7% | $20,230 | 98.66% | $272 |
5000 - Other Operating Expenses and Services | $28,579 | $13,071 | 218.65% | $87,138 | 32.8% | $58,559 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,571 | $2,961 | 188.12% | $16,452 | 33.86% | $10,881 |
Totals | $224,684 | $125,561 | 178.94% | $668,057 | 33.63% | $443,373 |
Summary of Activities:
Activities include all salary and benefits related to administration of consortium administrative and fiscal duties and monitoring, data collection and analysis, instructional support, instruction, assessment, day to day operations, outreach activities, instructional materials and supplies, public consortium meetings including food and supplies, professional development, recruitment, marketing and communication, software licenses, etc.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Matthew Wetstein, President
- Annabelle Rodriguez, Consortia Director - GOAL
Cabrillo CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $26,741 | $22,400 | 119.38% | $112,000 | 23.88% | $85,259 |
2000 - Non-Instructional Salaries | $96,456 | $52,166 | 184.9% | $271,578 | 35.52% | $175,122 |
3000 - Employee Benefits | $47,379 | $31,929 | 148.39% | $160,659 | 29.49% | $113,280 |
4000 - Supplies and Materials | $19,958 | $3,035 | 657.7% | $20,230 | 98.66% | $272 |
5000 - Other Operating Expenses and Services | $28,579 | $13,071 | 218.65% | $87,138 | 32.8% | $58,559 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,571 | $2,961 | 188.12% | $16,452 | 33.86% | $10,881 |
Totals | $224,684 | $125,561 | 178.94% | $668,057 | 33.63% | $443,373 |
Corrective Action Plan
Due to COVID programming, outreach, and development slowed down expenditures. We have a current spending plan to ramp up programming efforts and expenditure alignment.Summary of Activities:
Activities include all salary and benefits related to administration of consortium administrative and fiscal duties and monitoring, data collection and analysis, instructional support, instruction, assessment, day to day operations, outreach activities, instructional materials and supplies, public consortium meetings including food and supplies, professional development, recruitment, marketing and communication, software licenses, etc.- Status
- Submitted
Cabrillo CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $32,530 | $22,400 | 145.22% | $112,000 | 29.04% | $79,470 |
2000 - Non-Instructional Salaries | $171,122 | $52,166 | 328.03% | $271,578 | 63.01% | $100,456 |
3000 - Employee Benefits | $71,933 | $31,929 | 225.29% | $160,659 | 44.77% | $88,726 |
4000 - Supplies and Materials | $20,230 | $3,035 | 666.67% | $20,230 | 100% | $0 |
5000 - Other Operating Expenses and Services | $60,359 | $13,071 | 461.79% | $87,138 | 69.27% | $26,779 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,571 | $2,961 | 188.12% | $16,452 | 33.86% | $10,881 |
Totals | $361,745 | $125,561 | 288.1% | $668,057 | 54.15% | $306,312 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Due to COVID Cabrillo College has been impacted through a fluctuation of enrollment and ability to deliver support services. We expect spending to normalize by the Spring '21.Summary of Activities:
All GOAL consortium partners quickly pivoted to create online instruction platforms and student support services delivery mechanisms due to COVID-19. Adult School, Colleges, County Office of Education Consortium partners have been meeting regularly to make contingency plans for reopening schools with a variety of models including hybrid, online instruction, and distance education as necessary. We are all experiencing a fluctuations in enrollment but we know the need continues for our programs and services.- Status
- Submitted
Pajaro Valley Unified
Pajaro Valley Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $104,218 | $0 | 100% | $1,237,643 | 8.42% | $1,133,425 |
2000 - Non-Instructional Salaries | $137,303 | $0 | 100% | $762,329 | 18.01% | $625,026 |
3000 - Employee Benefits | $159,485 | $0 | 100% | $1,143,143 | 13.95% | $983,658 |
4000 - Supplies and Materials | $2,969 | $0 | 100% | $127,491 | 2.33% | $124,522 |
5000 - Other Operating Expenses and Services | $65,995 | $0 | 100% | $237,270 | 27.81% | $171,275 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,043 | $0 | 100% | $127,127 | 14.98% | $108,084 |
Totals | $489,013 | $0 | 100% | $3,635,003 | 13.45% | $3,145,990 |
Summary of Activities:
Activities include all salary and benefits cost relating to instructional delivery, testing, daily operations, and professional development. Costs in 4000 accounts reflect upgrades in technology hardware and software as well as classroom and daily operations supplies. 5000 account expenditures are in the area of daily operating expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs.- Status
- Submitted
Pajaro Valley Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $372,597 | $0 | 100% | $1,237,643 | 30.11% | $865,046 |
2000 - Non-Instructional Salaries | $288,522 | $0 | 100% | $762,329 | 37.85% | $473,807 |
3000 - Employee Benefits | $396,486 | $0 | 100% | $1,143,143 | 34.68% | $746,657 |
4000 - Supplies and Materials | $10,378 | $0 | 100% | $127,491 | 8.14% | $117,113 |
5000 - Other Operating Expenses and Services | $162,410 | $0 | 100% | $237,270 | 68.45% | $74,860 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $51,628 | $0 | 100% | $127,127 | 40.61% | $75,499 |
Totals | $1,282,021 | $0 | 100% | $3,635,003 | 35.27% | $2,352,982 |
Summary of Activities:
Activities include all salary and benefits relating to instructional delivery, testing, daily operations, and professional development. Costs in 4000 reflect upgrades in technology hardware and software as well as classroom and daily operation supplies. 5000 account expenditures are in the area of daily operating expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Michelle Rodriguez
- Christina Koda, Senior Accountant
- Colleen Bugayong Pajaro Valley Unified School District, Interim Director of Finance
Pajaro Valley Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $619,518 | $12,376 | 5,005.63% | $1,237,643 | 50.06% | $618,125 |
2000 - Non-Instructional Salaries | $452,625 | $7,623 | 5,937.4% | $762,329 | 59.37% | $309,704 |
3000 - Employee Benefits | $645,818 | $11,431 | 5,649.49% | $1,143,143 | 56.49% | $497,325 |
4000 - Supplies and Materials | $23,104 | $1,275 | 1,812.21% | $127,491 | 18.12% | $104,387 |
5000 - Other Operating Expenses and Services | $211,200 | $2,373 | 8,901.25% | $237,270 | 89.01% | $26,070 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $80,834 | $1,271 | 6,358.52% | $127,127 | 63.59% | $46,293 |
Totals | $2,033,099 | $36,350 | 5,593.12% | $3,635,003 | 55.93% | $1,601,904 |
Summary of Activities:
Activities include all salary and benefits relating to instructional delivery, testing, daily operations, and professional development. Costs in 4000 reflect upgrades in technology hardware and software as well as classroom and daily operation supplies. 5000 account expenditures are in the area of daily operating expenses, professional development for staff, recruitment, on-line technology licenses, brochure/advertisement costs, and instructional services.- Status
- Submitted
Pajaro Valley Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $980,093 | $12,376 | 7,919.03% | $1,237,643 | 79.19% | $257,550 |
2000 - Non-Instructional Salaries | $626,328 | $7,623 | 8,215.98% | $762,329 | 82.16% | $136,001 |
3000 - Employee Benefits | $955,450 | $11,431 | 8,358.1% | $1,143,143 | 83.58% | $187,693 |
4000 - Supplies and Materials | $41,767 | $1,275 | 3,276.07% | $127,491 | 32.76% | $85,724 |
5000 - Other Operating Expenses and Services | $237,013 | $2,373 | 9,989.17% | $237,270 | 99.89% | $257 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $117,602 | $1,271 | 9,250.75% | $127,127 | 92.51% | $9,525 |
Totals | $2,958,253 | $36,350 | 8,138.24% | $3,635,003 | 81.38% | $676,750 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
All consortium partners, adult school, community college, and county office of education shifted and created online instruction due to COVID-19. Consortium partners have been meeting to make contingency plans for re-opening with hybrid models, and continuing online instruction if necessary. Student demographics are changing due to distance learning, but the needs of the county still remain. Consortium partners are adjusting and adapting how distance learning instruction is delivered to try to re-capture former enrollment levels. Offering a myriad of different professional development and training opportunities to instructors and staff at all consortium agency partners. Through district and county leadership projects we are addressing equity and race training.- Status
- Submitted
Santa Cruz ROP
Santa Cruz ROP Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,079 | $12,878 | 70.5% | $51,511 | 17.63% | $42,432 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $3,324 | $4,617 | 72% | $18,467 | 18% | $15,143 |
4000 - Supplies and Materials | $0 | $643 | 0% | $2,570 | 0% | $2,570 |
5000 - Other Operating Expenses and Services | $295 | $0 | 100% | $1,000 | 29.5% | $705 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,677 | 0% | $3,677 |
Totals | $12,698 | $18,137 | 70.01% | $77,225 | 16.44% | $64,527 |
Summary of Activities:
ESL, Culinary and Construction classes and travel for Adult Ed conference.- Status
- Submitted
Santa Cruz ROP Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $21,848 | $12,878 | 169.66% | $51,511 | 42.41% | $29,663 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $8,447 | $4,617 | 182.96% | $18,467 | 45.74% | $10,020 |
4000 - Supplies and Materials | $0 | $643 | 0% | $2,570 | 0% | $2,570 |
5000 - Other Operating Expenses and Services | $1,021 | $1,000 | 102.1% | $1,000 | 102.1% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,677 | 0% | $3,677 |
Totals | $31,316 | $19,137 | 163.64% | $77,225 | 40.55% | $45,909 |
Summary of Activities:
Expenditures reflect instructional salaries and benefits to deliver High School Diploma programs with Career and Technical Education (CTE) and English as a Second Language (ESL) components at Career Advancement Charter. We are the newest funded member under the GOAL Consortia. We deliver independent studies to adult learners to complete their High School Diploma, while also offering CTE courses in Construction Technology, Culinary Arts, Agriculture/Horticulture, and Computers. In addition to direct instruction, CAC provides individualized educational planning, case management,career coaching, tutoring, and referrals to WIOA partners and Cabrillo College as appropriate. We are an active member in our GOAL Consortia and participate in all 3 year planning meetings. We also had one of our teachers attend the Adult Ed Conference- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Faris Sabbah, Deputy Superintendent of Schools
- Michelle Coffman, Financial Analyst
- Melissa Lopez, Director, Fiscal Services
- Denise Sanson, Senior Director
Santa Cruz ROP Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $33,832 | $12,878 | 262.72% | $51,511 | 65.68% | $17,679 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $13,133 | $4,617 | 284.46% | $18,467 | 71.12% | $5,334 |
4000 - Supplies and Materials | $371 | $643 | 57.74% | $2,570 | 14.44% | $2,199 |
5000 - Other Operating Expenses and Services | $1,021 | $1,000 | 102.1% | $1,000 | 102.1% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,677 | 0% | $3,677 |
Totals | $48,357 | $19,137 | 252.69% | $77,225 | 62.62% | $28,868 |
Summary of Activities:
Expenditures reflect instructional salaries and benefits to deliver High School Diploma programs with Career and Technical Education (CTE) and English as a Second Language (ESL) components at Career Advancement Charter. We are the newest funded member under the GOAL Consortia. We deliver independent studies to adult learners to complete their High School Diploma, while also offering CTE courses in Construction Technology, Culinary Arts, Agriculture/Horticulture, and Computers. In addition to direct instruction, CAC provides individualized educational planning, case management,career coaching, tutoring, and referrals to WIOA partners and Cabrillo College as appropriate. We are an active member in our GOAL Consortia and participate in all 3 year planning meetings. We also had one of our teachers attend the Adult Ed Conference. COVID Challenges: Due to school closures as a result of COVID-19, the CAC did not offer these classes on-site after March 16th 2020. Students did continue to ha- Status
- Submitted
Santa Cruz ROP Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $45,723 | $12,878 | 355.05% | $51,511 | 88.76% | $5,788 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $17,803 | $4,617 | 385.62% | $18,467 | 96.4% | $664 |
4000 - Supplies and Materials | $371 | $643 | 57.74% | $2,570 | 14.44% | $2,199 |
5000 - Other Operating Expenses and Services | $1,021 | $1,000 | 102.1% | $1,000 | 102.1% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,246 | $3,677 | 88.28% | $3,677 | 88.28% | $431 |
Totals | $68,164 | $22,814 | 298.78% | $77,225 | 88.27% | $9,061 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Instructional salaries & benefits to deliver High School Diploma with Career and Technical Education (CTE - formerly ROP) instruction, with English as a Second Language (ESL) at the Career Advancement Charter (CAC). The SCCOE is the newest funded member under the GOAL Consortia. The CAC provides bilingual individualized instruction, guidance, case management, referrals to WIOA partners and Cabrillo College as appropriate and CTE offerings that include; Construction Technology, Culinary Arts, Agriculture/Horticulture. The SCCOE is an active member in our GOAL Consortia, participating in all 3-year planning meetings, and attendance in the California Adult Education Programs Conference. COVID Challenges: Due to school closures as a result of COVID-19, the CAC did not offer classes on-site after March 16th 2020, however instruction continued via remote distance learning. The CAC provided chromebooks and hotspots to students in need. Instruction shifted primarily to Google Classroom- Status
- Submitted
2020 © California Community Colleges
NOVA Site Version: 4.23.6