CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
Year: 2020-21
CAEP Consortium Fiscal Reporting 05 Greater Opportunity Through Adult Learning
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Cabrillo CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Pajaro Valley Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Santa Cruz Co. Office of Education | Submitted | Submitted | Not Submitted | Not Submitted |
Cabrillo CCD
Cabrillo CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $34,250 | 0% | $137,000 | 0% | $137,000 |
2000 - Non-Instructional Salaries | $34,002 | $70,395 | 48.3% | $281,578 | 12.08% | $247,576 |
3000 - Employee Benefits | $16,738 | $42,665 | 39.23% | $170,659 | 9.81% | $153,921 |
4000 - Supplies and Materials | $3 | $5,302 | 0.06% | $21,208 | 0.01% | $21,205 |
5000 - Other Operating Expenses and Services | $914 | $21,785 | 4.2% | $87,138 | 1.05% | $86,224 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $4,113 | 0% | $16,452 | 0% | $16,452 |
Totals | $51,657 | $178,509 | 28.94% | $714,035 | 7.23% | $662,378 |
Corrective Action Plan
Due to COVID and delay in hiring administrative and coordinator employees, programming, outreach, and development expenditure processing slowed down. We have a current spending plan to ramp up programming efforts and expenditure alignment.Summary of Activities:
Activities include all salary and benefits related to administration of consortium administrative and fiscal duties and monitoring, data collection and analysis, day to day operations, outreach activities, public consortium meetings, recruitment, marketing and communication, software licenses, etc.- Status
- Submitted
Cabrillo CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $47,878 | $34,250 | 139.79% | $137,000 | 34.95% | $89,122 |
2000 - Non-Instructional Salaries | $84,416 | $70,395 | 119.92% | $281,578 | 29.98% | $197,162 |
3000 - Employee Benefits | $51,542 | $42,665 | 120.81% | $170,659 | 30.2% | $119,117 |
4000 - Supplies and Materials | $2,019 | $5,302 | 38.08% | $21,208 | 9.52% | $19,189 |
5000 - Other Operating Expenses and Services | $11,998 | $21,785 | 55.08% | $87,138 | 13.77% | $75,140 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,732 | $4,113 | 115.05% | $16,452 | 28.76% | $11,720 |
Totals | $202,585 | $178,509 | 113.49% | $714,035 | 28.37% | $511,450 |
Corrective Action Plan
Due to COVID and delay in hiring administrative and coordinator employees, programming, outreach, and development expenditure processing slowed down. We have a current spending plan to ramp up programming efforts and expenditure alignment.Summary of Activities:
Summary of Activities Activities include all salary and benefits related to administration of consortium administrative and fiscal duties and monitoring, data collection and analysis, day to day operations, outreach activities, public consortium meetings, recruitment, marketing and communication, software licenses, etc.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Mr. Terrence Willett, Dean of Research, Planning, and Institutional Effectiveness
- Dr. Matthew Wetstein, President
- Annabelle Rodriguez, Consortia Director - GOAL
Cabrillo CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $47,878 | $34,250 | 139.79% | $137,000 | 34.95% | $89,122 |
2000 - Non-Instructional Salaries | $84,416 | $70,395 | 119.92% | $281,578 | 29.98% | $197,162 |
3000 - Employee Benefits | $51,542 | $42,665 | 120.81% | $170,659 | 30.2% | $119,117 |
4000 - Supplies and Materials | $2,019 | $5,302 | 38.08% | $21,208 | 9.52% | $19,189 |
5000 - Other Operating Expenses and Services | $11,998 | $21,785 | 55.08% | $87,138 | 13.77% | $75,140 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,732 | $4,113 | 115.05% | $16,452 | 28.76% | $11,720 |
Totals | $202,585 | $178,509 | 113.49% | $714,035 | 28.37% | $511,450 |
- Status
- Unsubmitted
Cabrillo CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $47,878 | $34,250 | 139.79% | $137,000 | 34.95% | $89,122 |
2000 - Non-Instructional Salaries | $84,416 | $70,395 | 119.92% | $281,578 | 29.98% | $197,162 |
3000 - Employee Benefits | $51,542 | $42,665 | 120.81% | $170,659 | 30.2% | $119,117 |
4000 - Supplies and Materials | $2,019 | $5,302 | 38.08% | $21,208 | 9.52% | $19,189 |
5000 - Other Operating Expenses and Services | $11,998 | $21,785 | 55.08% | $87,138 | 13.77% | $75,140 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,732 | $4,113 | 115.05% | $16,452 | 28.76% | $11,720 |
Totals | $202,585 | $178,509 | 113.49% | $714,035 | 28.37% | $511,450 |
- Status
- Unsubmitted
Pajaro Valley Unified
Pajaro Valley Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $112,644 | $318,514 | 35.37% | $1,384,845 | 8.13% | $1,272,201 |
2000 - Non-Instructional Salaries | $136,684 | $143,750 | 95.08% | $625,000 | 21.87% | $488,316 |
3000 - Employee Benefits | $175,703 | $256,486 | 68.5% | $1,115,155 | 15.76% | $939,452 |
4000 - Supplies and Materials | $8,996 | $23,000 | 39.11% | $100,000 | 9% | $91,004 |
5000 - Other Operating Expenses and Services | $52,423 | $75,143 | 69.76% | $326,707 | 16.05% | $274,284 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $34,636 | 0% | $150,592 | 0% | $150,592 |
Totals | $486,450 | $851,529 | 57.13% | $3,702,299 | 13.14% | $3,215,849 |
Corrective Action Plan
Due to COVID and change in staffing and vacancies, indirect, rent, and a few other charges did not get charged in time for first quarter. Also, off to a slow start with Distance Learning but have been figuring it out and slowly recruiting more students to participate in distance learning. Should be better in second quarter.Summary of Activities:
Online instruction due to Covid-19 has been happening. Doing outreach to get more students to participate. Consortium partners still meeting to make contingency plans for re-opening. Student demographics have changed but needs of the county still remain the same. Consortium partners are adjusting and adapting distance learning instruction to re-capture former enrollment levels. Continuing with professional development and training opportunities to instructors and staff to support on-line learning.- Status
- Submitted
Pajaro Valley Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $374,934 | $692,423 | 54.15% | $1,384,845 | 27.07% | $1,009,911 |
2000 - Non-Instructional Salaries | $269,715 | $312,500 | 86.31% | $625,000 | 43.15% | $355,285 |
3000 - Employee Benefits | $392,138 | $557,578 | 70.33% | $1,115,155 | 35.16% | $723,017 |
4000 - Supplies and Materials | $21,812 | $50,000 | 43.62% | $100,000 | 21.81% | $78,188 |
5000 - Other Operating Expenses and Services | $112,213 | $163,354 | 68.69% | $326,707 | 34.35% | $214,494 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $88,211 | $75,296 | 117.15% | $150,592 | 58.58% | $62,381 |
Totals | $1,259,023 | $1,851,150 | 68.01% | $3,702,299 | 34.01% | $2,443,276 |
Summary of Activities:
Online instruction due to Covid-19 continued through this quarter. Contingency plans for re-opening are beginning to be implemented. Outreach also continues as we observe shifting demographics (fewer ELLs and more Basic and Secondary Ed students). Consortium partners are still adjusting and adapting distance learning instruction to re-capture former enrollment levels while anticipating a return of ELLs in the fall and in-person learning. Currently developing new career technical education programs that require substantial expenditures and state approval (Cosmetology and Medical Assisting).- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Michelle Rodriguez
- Christina Koda, Senior Accountant
- Colleen Bugayong Pajaro Valley Unified School District, Interim Director of Finance
Pajaro Valley Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $374,934 | $1,038,634 | 36.1% | $1,384,845 | 27.07% | $1,009,911 |
2000 - Non-Instructional Salaries | $269,715 | $468,750 | 57.54% | $625,000 | 43.15% | $355,285 |
3000 - Employee Benefits | $392,138 | $836,366 | 46.89% | $1,115,155 | 35.16% | $723,017 |
4000 - Supplies and Materials | $21,812 | $75,000 | 29.08% | $100,000 | 21.81% | $78,188 |
5000 - Other Operating Expenses and Services | $112,213 | $245,030 | 45.8% | $326,707 | 34.35% | $214,494 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $88,211 | $112,944 | 78.1% | $150,592 | 58.58% | $62,381 |
Totals | $1,259,023 | $2,776,724 | 45.34% | $3,702,299 | 34.01% | $2,443,276 |
- Status
- Unsubmitted
Pajaro Valley Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $374,934 | $1,384,845 | 27.07% | $1,384,845 | 27.07% | $1,009,911 |
2000 - Non-Instructional Salaries | $269,715 | $625,000 | 43.15% | $625,000 | 43.15% | $355,285 |
3000 - Employee Benefits | $392,138 | $1,115,155 | 35.16% | $1,115,155 | 35.16% | $723,017 |
4000 - Supplies and Materials | $21,812 | $100,000 | 21.81% | $100,000 | 21.81% | $78,188 |
5000 - Other Operating Expenses and Services | $112,213 | $326,707 | 34.35% | $326,707 | 34.35% | $214,494 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $88,211 | $150,592 | 58.58% | $150,592 | 58.58% | $62,381 |
Totals | $1,259,023 | $3,702,299 | 34.01% | $3,702,299 | 34.01% | $2,443,276 |
- Status
- Unsubmitted
Santa Cruz Co. Office of Education
Santa Cruz Co. Office of Education Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $6,171 | $3,883 | 158.93% | $55,469 | 11.13% | $49,298 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $2,377 | $825 | 288.3% | $16,490 | 14.41% | $14,113 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,598 | 0% | $3,598 |
Totals | $8,548 | $4,707 | 181.59% | $75,557 | 11.31% | $67,009 |
Corrective Action Plan
Due to the ongoing effects of the COVID-19 pandemic, we have seen less engagement in both our career technical education partnership courses as well as reduced interest in ESL learning at this time. Our continued efforts to increase student activity amongst our programs remain our priority but the need to be flexible at this time is apparent. We will do a needs assessment in early 2021 to determine what is needed to begin recovery from the pandemic.Summary of Activities:
Instructional salaries & benefits to deliver High School Diplomas with Career and Technical Education (CTE - formerly ROP) instruction, with English as a Second Language (ESL) at the Career Advancement Charter (CAC). The SCCOE is the newest funded member under the GOAL Consortia. The CAC provides bilingual individualized instruction, guidance, case management, referrals to WIOA partners, and Cabrillo College as appropriate and CTE offerings that include Construction Technology and Culinary Arts. The SCCOE is an active member in our GOAL Consortia, participating in all 3-year planning meetings, and attendance in the California Adult Education Programs Conference. COVID Challenges: Due to school closures as a result of COVID-19, the CAC did not offer classes on-site after March 16th, 2020, however instruction continued via remote distance learning. The CAC provided Chromebooks and hotspots to students in need. Instruction shifted primarily to Google Classroom.- Status
- Submitted
Santa Cruz Co. Office of Education Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $12,007 | $20,524 | 58.5% | $55,469 | 21.65% | $43,462 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $5,008 | $5,936 | 84.36% | $16,490 | 30.37% | $11,482 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,598 | 0% | $3,598 |
Totals | $17,015 | $26,460 | 64.3% | $75,557 | 22.52% | $58,542 |
Corrective Action Plan
Due to the ongoing effects of the COVID-19 pandemic, we have seen less engagement in the Career Technical Education Partnership online courses as well as reduced interest in online ESL learning at this time. Our continued efforts to increase student engagement remains our priority but the need to be flexible at this time is important. We are currently assessing and surveying our students and community stakeholders to determine what is needed to begin recovery from the pandemic. As we are able to increase in-person services we are hopeful that meeting in person will promote participation and a renewed interest in CTEP and ESL courses.Summary of Activities:
The CAC provides bilingual individualized instruction, guidance, case management, referrals to WIOA and other community partners, and CTE offerings that include Construction Technology and Culinary Arts. Career readiness is essential to the self confidence and agency of our students in and outside classroom learning, making connections between academics and real world circumstances that support their success beyond our programs. The SCCOE is an active member in the GOAL Consortia, participating in all 3-year planning meetings, and participation in the California Adult Education Programs Conferences in 2019 and 2020. Due to school closures as a result of COVID-19, the CAC did not offer classes on-site after March 16th, 2020, however instruction continued via remote distance learning. The CAC provides Chromebooks and hotspots to students in need and instruction has shifted primarily to Google Classroom.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Faris Sabbah, Deputy Superintendent of Schools
- Michelle Coffman, Financial Analyst
- Denise Sanson, Senior Director
- Margot Hoffman, Student Data Specialist
Santa Cruz Co. Office of Education Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $12,007 | $38,274 | 31.37% | $55,469 | 21.65% | $43,462 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $5,008 | $11,213 | 44.66% | $16,490 | 30.37% | $11,482 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $3,598 | 0% | $3,598 |
Totals | $17,015 | $49,487 | 34.38% | $75,557 | 22.52% | $58,542 |
- Status
- Unsubmitted
Santa Cruz Co. Office of Education Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $12,007 | $55,469 | 21.65% | $55,469 | 21.65% | $43,462 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $5,008 | $16,490 | 30.37% | $16,490 | 30.37% | $11,482 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $3,598 | 0% | $3,598 | 0% | $3,598 |
Totals | $17,015 | $75,557 | 22.52% | $75,557 | 22.52% | $58,542 |
- Status
- Unsubmitted
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