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CAEP Consortium Fiscal Administration Declaration: 2022-23 06 Partnership for Adult Academic and Career Education

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: May 2, 2022, 11:24 PM UTC Nancy Amara

06 Partnership for Adult Academic and Career Education

Fiscal Declaration - Consortium Approved

Consortium Name
06 Partnership for Adult Academic and Career Education
Funding Channel
Direct Funded
Narrative
The planned allocations are aligned with the three year plan and the education and workforce services for adults within the Partnership for Adult Academic and Career Education's region. Members and stakeholders have carefully reflected on the regional data, barriers and educational needs within the region in order to align the focus of services and resources for students.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
ABC Unified $9,526,889 $8,823,462 $8,892,139
Bellflower Unified $30,845 $29,925 $30,159
Cerritos CCD $579,959 $537,388 $541,573
Downey Unified $1,602,216 $1,481,925 $1,493,462
Norwalk-La Mirada Unified $4,674,031 $4,328,723 $4,362,416
Total Allocated to Members $16,413,940 $15,201,423 $15,319,749
Total CAEP Funds $16,413,940 $15,583,348 $14,976,784
Total Remaining $0 $381,925 $-342,965

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

I certify that in accordance with EC 84916 all consortium members commit to reporting any funds for the purposes of education and workforce services for adults and the uses of those funds through the annual program area exercise in NOVA for reporting leveraged funds, and instructional hours. Voting members of the consortium will participate in decision making and approvals in public meetings, via the NOVA planning, budgeting and expense reporting system. All members understand that any funds for the purposes of education and workforce services for adults need to be reported. All members will report funds on a quarterly basis and be reported at public and scheduled PAACE consortium meetings. In addition any reporting required by the state will be submitted by each member and reviewed by the consortium. 

 As a member of the consortium each district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)). I certify that all decisions made by the consortium and its members is final (EC 84905 (d) (1) (F)). Our consortium will have on file a copy of each member's governing board minutes reflecting their official designee(s) with listed name and/or position for our Adult Education consortium.  

 The PAACE Consortium of five (5) members will convene regular meetings to review activities, provide input and participate in decision making. Each member designee or alternative designee will be required to participate in scheduled meetings which will be coordinated by the member, and all decisions will require a majority rule. 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

The PAACE consortium decision making model was determined by ample discussion and agreement from all members, partners and constituent groups. PAACE members also reviewed other decision making models and was provided with expertise and input from consultants (WestEd) that were assisting in the planning and development of the PAACE regional consortium. 

Consortium meeting locations, time, minutes and agendas will be emailed directly to each consortium member, partners, participants and community organization. The PAACE consortium website will post all meeting schedules, minutes, and other relevant information. Multiple communication delivery systems will be utilized. The PAACE website also provides an avenue for public review and comments of all consortium activities. 

In accordance with EC 84905 (d) 1 (C)), the consortium will provide the public with adequate notice of a proposed decision and consider any comments submitted by members of the public, and ensure that any comments by members of the public have been distributed to the public. The consortium will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any "local body created by state or federal statute,." (EC, section 54952).

The consortium will request and distribute comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d) (1) (D) (i)). 

The consortium will consider input provided by pupils, teachers employed in local education agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community colleges before making a decision

In accordance with EC 84913 funds apportioned for the program shall only be used for support of programs as described therein. Any expenditures will be in accordance with the CAEP seven program areas, and the services provided will be consistent with the 3-year plan, annual plan and member work plan's and budgets as submitted in NOVA.


14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

The PAACE consortium consensus will manage members who join based on members wishes  to provide services consistent with the Adult Education plan and member provides services that address the needs identified in the Adult Education plan. The PAACE consortium consensus will manage members who leave or are to be dismissed based on if the member does not perform in the consortium and the needs are not being met. Members may also forfeit their membership if they no longer want to continue with the consortium. 

 On an annual basis, the members of the consortium will discuss the carry-over funds and decide how to effectively utilize those funds. A contingency plan will be created and used on a priority basis as identified by consortium members. This list can include but will not be limited to technology and professional development days for faculty and staff for all members. Should any consortium member not be able to spend any carry-over funds after a designated and agreed upon deadline, then PAACE members will bring this forward at a leadership meeting, discuss contingency plans, and vote on how to redistribute and expend the available funds. The guidelines for this process will be memorialized in the consortium's governance document which will include carry-over bylaws 

Should any consortium member not be able to spend any carry-over funds after a designated and agreed upon deadline, then PAACE members will bring this forward at a leadership meeting, discuss contingency plans, and vote on how to redistribute and expend the available funds. The guidelines for this process will be memorialized in the consortium's governance document which will include carry-over bylaws

Member effectiveness is defined as regularly meeting the CAEP reporting deadline periods for fiscal and student data outcomes. 

A Consortium Governance Document is being developed in alignment with the PAACE Three-Year Plan 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

https://prod-swp-attachments.s3.amazonaws.com/aebg/consortia/institution333/2016/15328006paaceconsortium10.29.15governancetemplate.pdf

Member Agencies

Member AgencyMember TypeContactPhone
ABC UnifiedUnified School DistrictNancy Amara(562) 229-7960 ext: 25011
Bellflower UnifiedUnified School DistrictAntoinette Valentine(562) 356-9904 ext: 7491
Cerritos CCDDistrictMs. Graciela Vasquez(562) 860-2451 ext: 2490
Downey UnifiedUnified School DistrictBlanca Rochin(562) 940-6201
Norwalk-La Mirada UnifiedUnified School DistrictSharon Renfro Todd(562) 210-3390

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

ABC Unified - Member Representative

Approved by Nancy Amara

05/02/2022 04:24 PM PDT

Bellflower Unified - Member Representative

Approved by Antoinette Valentine

05/02/2022 03:24 PM PDT

Cerritos CCD - Member Representative

  • Associate Dean, Adult Education & Diversity Programs
  • gvasquez@cerritos.edu
  • (562) 860-2451 ext: 2490
Approved by Ms. Graciela Vasquez

05/02/2022 01:49 PM PDT

Downey Unified - Member Representative

Approved by Blanca Rochin

05/02/2022 02:01 PM PDT

Norwalk-La Mirada Unified - Member Representative

Approved by Sharon Renfro Todd

05/02/2022 02:42 PM PDT