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CAEP Consortium Fiscal Administration Declaration: 2021-22 07 Chabot-Las Positas/Mid-Alameda County Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2021-22 Produced: Apr 6, 2021, 07:15 PM UTC Abigail Patton

07 Chabot-Las Positas/Mid-Alameda County Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
07 Chabot-Las Positas/Mid-Alameda County Consortium
Funding Channel
Direct Funded
Narrative
The Mid-Alameda County Consortium (MACC) will adhere to the Annual Plan for 2021-22. In February of 2021, a Google Form budget allocation inquiry survey was distributed to the Mid Alameda County Consortium (MACC) members along with available information about the anticipated 21-22 COLA. The survey was intended to capture member requests beyond the COLA. The Mid-Alameda County Consortium convened on March 2, 2021 and voted in unanimous agreement to proceed with 21-22 allocation percentages in alignment with 19-20 and 20-21 allocation percentages, including the 21-22 COLA, with the one exception being the reallocation of $25,000 from San Leandro Unified School District to Chabot-Las Positas Community College District to cover MACC administrative support/operating expenses. The amount of $25,000 was taken from the SLUSD allocation and transferred to CLPCCD. Of the CLPCCD allocation, $155,000/yr ($120K for Director position, $25K for MACC operations and $10K for discretionary) will be reserved for MACC operating expenses. The remainder of the CLPCCD allocation will be divided among Chabot and Las Positas community colleges per their discretion.
Changes
Consortium approved CFAD amendment on 3/2/21 for SLUSD to transfer $25k to CLPCCD for MACC operating expenses. At this time there are no plans to rehire an Office Specialist to support MACC. History of Office Specialist position: FY18-19 Office Specialist function was included a SLUSD position through end of Fall 2018 (Xanya, Melissa). The position ended and was moved to PUSD. SLUSD gave PUSD ~$21K remainder of the balance that was allocated for the position. This was enough to cover the position as it was reworked from the time it was filled in April 2019 until the end of the 19-20 school year. FY19-20 SLUSD still had the extra funds in their allocation - unused. PUSD paid for Office Specialist out of the funds received the prior year, which was enough because the position was filled so late the prior year, AND there was a gap of 2-3 months after the then Office Specialist (Stacey Gombash) left and before the most recent Office Specialist (Michelle May) was hired. FY20-21 CFAD was amended to give $25K to PUSD for the Office Specialist position. SLUSD returning ~$22K to CLPCCD-MACC account for unspent office specialist funds from FY19-20. Position ended in January 2021 with the remainder of ~$13K unspent. On 3/2/21 MACC voted to have remainder returned from PUSD to CLPCCD-MACC account. FY21-22 As part of the 21-22 CFAD, $25K of SLUSD allocation will be reallocated to CLPCCD to be used for MACC operating expenses.

Member Allocations

Member Name (2021-22) (2020-21) (2019-20)
Castro Valley Unified $2,853,216 $2,875,426 $2,816,498
Chabot-Las Positas CCD $401,853 $379,785 $372,002
Dublin Unified $502,188 $506,097 $495,725
Hayward Unified $1,934,354 $1,949,411 $1,909,460
Livermore Valley Joint Unified $539,307 $543,504 $532,365
New Haven Unified $321,090 $323,589 $316,957
Pleasanton Unified $572,378 $576,834 $540,525
San Leandro Unified $1,665,969 $1,704,132 $1,693,695
San Lorenzo Unified $758,720 $764,626 $748,956
Tri-Valley ROP $32,382 $32,634 $31,965
Total Allocated to Members $9,581,457 $9,656,038 $9,458,148
Total CAEP Funds $9,581,457 $9,439,867 $9,439,867
Total Remaining $0 $-216,171 $-18,281

Member Agencies

Member AgencyMember TypeContactPhone
Castro Valley UnifiedUnified School DistrictBeth Cutter(510) 850-8660
Chabot-Las Positas CCDDistrictAbigail Patton(510) 723-7261
Dublin UnifiedUnified School DistrictBill Branca(925) 833-3300
Eden Area ROPRegional Occupation Center/Program (ROC/P)Craig Lang
Hayward UnifiedUnified School DistrictEvelyn Ocasio(510) 783-4001 ext: 36105
Livermore Valley Joint UnifiedUnified School DistrictSara Walke MAT(925) 606-4722
New Haven UnifiedUnified School DistrictGrace Kim(510) 476-2696 ext: 62635
Pleasanton UnifiedUnified School DistrictDr. Amos Nugent III, Ed.D. III(925) 596-4926
San Leandro UnifiedUnified School DistrictBradley Frazier(510) 618-4424
San Lorenzo UnifiedUnified School DistrictSharita Williams M.A. Ed(510) 317-4200
Tri-Valley ROPRegional Occupation Center/Program (ROC/P)Amy Robbins

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Castro Valley Unified - Member Representative

Approved by Beth Cutter

03/29/2021 08:56 AM PDT

Chabot-Las Positas CCD - Member Representative

Approved by Abigail Patton

04/06/2021 12:15 PM PDT

Dublin Unified - Member Representative

Approved by Bill Branca

03/27/2021 08:47 AM PDT

Eden Area ROP - Member Representative

Approved by Craig Lang

03/30/2021 04:03 PM PDT

Hayward Unified - Member Representative

Approved by Evelyn Ocasio

04/01/2021 12:31 PM PDT

Livermore Valley Joint Unified - Member Representative

Approved by Sara Walke MAT

04/01/2021 10:00 AM PDT

New Haven Unified - Member Representative

Approved by Grace Kim

03/26/2021 06:01 PM PDT

Pleasanton Unified - Member Representative

Approved by Crystal Korbas

03/26/2021 04:58 PM PDT

San Leandro Unified - Member Representative

Approved by Bradley Frazier

03/26/2021 05:25 PM PDT

San Lorenzo Unified - Member Representative

Approved by Sharita Williams M.A. Ed

03/31/2021 01:41 PM PDT

Tri-Valley ROP - Member Representative

Approved by Amy Robbins

03/26/2021 04:38 PM PDT