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California Adult Education Program Fiscal Reporting 07 Chabot-Las Positas/Mid-Alameda County Consortium

Castro Valley Unified

2021-22 Q4

Submitted by Beth Cutter
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,255,935

$1,713,525 73.3% $1,713,525 73.3% $457,590
2000 - Non-Instructional Salaries

$600,579

$600,579 100% $600,579 100% $0
3000 - Employee Benefits

$586,401

$586,401 100% $586,401 100% $0
4000 - Supplies and Materials

$183,251

$231,541 79.14% $231,541 79.14% $48,290
5000 - Other Operating Expenses and Services

$85,508

$114,425 74.73% $114,425 74.73% $28,917
6000 - Capital Outlay

$72,659

$72,659 100% $72,659 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$135,583

$165,957 81.7% $165,957 81.7% $30,374
Totals $2,919,916 $3,485,087 83.78% $3,485,087 83.78% $565,171
Not Entered

Chabot-Las Positas CCD

2021-22 Q4

Submitted by Abigail Patton
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$9,719

$10,000 97.19% $10,000 97.19% $281
2000 - Non-Instructional Salaries

$167,520

$167,550 99.98% $167,550 99.98% $30
3000 - Employee Benefits

$85,019

$90,000 94.47% $90,000 94.47% $4,981
4000 - Supplies and Materials

$4,730

$5,000 94.6% $5,000 94.6% $270
5000 - Other Operating Expenses and Services

$131,822

$188,085 70.09% $188,085 70.09% $56,263
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$0 100% $0 100% $0
Totals $398,810 $460,635 86.58% $460,635 86.58% $61,825
Not Entered

Dublin Unified

2021-22 Q4

Submitted by Bill Branca
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$316,944

$335,000 94.61% $335,000 94.61% $18,056
2000 - Non-Instructional Salaries

$59,577

$60,000 99.3% $60,000 99.3% $423
3000 - Employee Benefits

$94,298

$90,318 104.41% $90,318 104.41% -$3,980
4000 - Supplies and Materials

$105,646

$120,000 88.04% $120,000 88.04% $14,354
5000 - Other Operating Expenses and Services

$25,789

$35,000 73.68% $35,000 73.68% $9,211
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$28,678

$31,595 90.77% $31,595 90.77% $2,917
Totals $630,932 $671,913 93.9% $671,913 93.9% $40,981
Not Entered

Hayward Unified

2021-22 Q4

Submitted by Kwasi Reed
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$555,778

$694,000 80.08% $694,000 80.08% $138,222
2000 - Non-Instructional Salaries

$681,412

$600,000 113.57% $600,000 113.57% -$81,412
3000 - Employee Benefits

$364,668

$397,000 91.86% $397,000 91.86% $32,332
4000 - Supplies and Materials

$135,480

$139,000 97.47% $139,000 97.47% $3,520
5000 - Other Operating Expenses and Services

$164,070

$152,953 107.27% $152,953 107.27% -$11,117
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$81,542

$0 100% $0 100% -$81,542
Indirect Costs

$0

$0 100% $0 100% $0
Totals $1,982,950 $1,982,953 100% $1,982,953 100% $3

We lost a number of employees in Q4 which resulted in less funds being spent on certificated salaries. 

Livermore Valley Joint Unified

2021-22 Q4

Submitted by Sara Walke MAT
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$132,738

$318,000 41.74% $424,000 31.31% $291,262
2000 - Non-Instructional Salaries

$55,984

$82,500 67.86% $110,000 50.89% $54,016
3000 - Employee Benefits

$60,296

$138,750 43.46% $185,000 32.59% $124,704
4000 - Supplies and Materials

$52,964

$75,000 70.62% $100,000 52.96% $47,036
5000 - Other Operating Expenses and Services

$77,165

$93,750 82.31% $125,000 61.73% $47,835
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$11,555

$22,022 52.47% $29,362 39.35% $17,807
Totals $390,702 $730,022 53.52% $973,362 40.14% $582,660
Not Entered

New Haven Unified

2021-22 Q4

Submitted by Grace Kim
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$232,167

$300,005 77.39% $300,005 77.39% $67,838
2000 - Non-Instructional Salaries

$29,910

$48,814 61.27% $48,814 61.27% $18,904
3000 - Employee Benefits

$70,318

$90,534 77.67% $90,534 77.67% $20,216
4000 - Supplies and Materials

$2,541

$24,534 10.36% $24,534 10.36% $21,993
5000 - Other Operating Expenses and Services

$5,681

$12,000 47.34% $12,000 47.34% $6,319
6000 - Capital Outlay

$35,996

$31,099 115.75% $31,099 115.75% -$4,897
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$14,950

$24,345 61.41% $24,345 61.41% $9,395
Totals $391,563 $531,331 73.69% $531,331 73.69% $139,768
Not Entered

Pleasanton Unified

2021-22 Q4

Submitted by Crystal Korbas
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$259,433

$271,476 95.56% $271,476 95.56% $12,043
2000 - Non-Instructional Salaries

$167,480

$167,480 100% $167,480 100% $0
3000 - Employee Benefits

$123,961

$123,961 100% $123,961 100% $0
4000 - Supplies and Materials

$13,887

$13,887 100% $13,887 100% $0
5000 - Other Operating Expenses and Services

$64,272

$64,272 100% $64,272 100% $0
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$31,452

$31,452 100% $31,452 100% $0
Totals $660,485 $672,528 98.21% $672,528 98.21% $12,043

In addition to carryover that our school had from the 2020-21 school year, there was carryover in our CAEP account from prior years.  In support of our Adults with Disabilities program funded through Regional Center of the East Bay (RCEB) we decided to pay for some of our Employment Training Specialist costs this year using CAEP so that our school district didn't have to absorb so much of the billing backlog that we were experiencing and continue to experience from RCEB.

Notes about the adjustment made in 2021-2022 CAEP funding: 

1.  Indirect double entry in NOVA for 2019-2020 expenditure report.  During the 2019-2020 reporting, which happened during the summer of 2020, the indirect cost passed on to PACE from the school district was reported as $22,949 under "7000 - Other Outgo" and then $22,490 was reported under "Indirect."  The actual amount that should have been reported was $22,949 under "Indirect." 

2.  During the 2020-2021 NOVA reporting, it was discovered that the school district overcharged the Indirect for the school year.  The total expenditures for 2020-2021 was $496,170.96 and 5% would have been $24,808.55 but the district charged $28,331.37 which was $3,522.82 more than the 5% allowed. 

3.  In 2021-2022 the district charged $32,692, which was $1.74 over the 5% allowed.  To fix this, I've adjusted the 2000s and the Indirect to accommodate the adjustment needed to remain with a $12,043 carryover for the year.              

We approached CAEP TAP and they advised our consortium director, Tim Combs, and Beth Cutter and Crystal Korbas to under report the amounts to ensure the accurate amount of carryover going forward. TOTAL ADJUSTED IN 2021-2022:   $26,014.56 

San Leandro Unified

2021-22 Q4

Submitted by Bradley Frazier
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$862,391

$862,391 100% $862,391 100% $0
2000 - Non-Instructional Salaries

$296,735

$296,735 100% $296,735 100% $0
3000 - Employee Benefits

$345,504

$345,504 100% $345,504 100% $0
4000 - Supplies and Materials

$35,355

$35,355 100% $35,355 100% $0
5000 - Other Operating Expenses and Services

$55,233

$55,233 100% $55,233 100% $0
6000 - Capital Outlay

$15,850

$15,850 100% $15,850 100% $0
7000 - Other Outgo

$96,757

$96,757 100% $96,757 100% $0
Indirect Costs

$0

$0 100% $0 100% $0
Totals $1,707,825 $1,707,825 100% $1,707,825 100% $0
Not Entered

San Lorenzo Unified

2021-22 Q4

Submitted by Ms. L. Lama San Lorenzo Unified School District
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$274,322

$329,791 83.18% $329,791 83.18% $55,469
2000 - Non-Instructional Salaries

$111,433

$119,950 92.9% $119,950 92.9% $8,517
3000 - Employee Benefits

$135,196

$216,600 62.42% $216,600 62.42% $81,404
4000 - Supplies and Materials

$138,539

$125,000 110.83% $125,000 110.83% -$13,539
5000 - Other Operating Expenses and Services

$104,086

$125,000 83.27% $125,000 83.27% $20,914
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$38,178

$35,000 109.08% $35,000 109.08% -$3,178
Totals $801,754 $951,341 84.28% $951,341 84.28% $149,587
Not Entered

Tri-Valley ROP

2021-22 Q4

Submitted by Julie Duncan
Approved by Tim Combs
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$27,387

$27,387 100% $27,387 100% $0
2000 - Non-Instructional Salaries

$0

$0 100% $0 100% $0
3000 - Employee Benefits

$5,809

$5,809 100% $5,809 100% $0
4000 - Supplies and Materials

$0

$0 100% $0 100% $0
5000 - Other Operating Expenses and Services

$0

$0 100% $0 100% $0
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$0 100% $0 100% $0
Totals $33,196 $33,196 100% $33,196 100% $0

Funding will provide an Adult Transition Specialist. CAEP funds will be used for the Adult Transition Specialist's salary and benefits.