CAEP
CFAD

Produced: Mar 24, 2025, 05:45 PM UTC - By Bill Branca

07 Chabot-Las Positas/Mid-Alameda County Consortium
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
07 Chabot-Las Positas/Mid-Alameda County Consortium
Funding Channel
Direct Funded
Narrative
The Mid-Alameda County Consortium (MACC) planned allocations are consistent with the annual adult education plan and aligned with the Consortium's 3-Year Plan. Beginning in February-March of each year, budget allocation inquiries are distributed to the Consortium representatives from each school, the twelve-member "Official Representatives" leadership team, along with available information about any anticipated changes to allocations, including a possible COLA increase when applicable. If there are no planned changes, the Mid-Alameda County Consortium then votes to proceed with allocation percentages in alignment with past allocation percentages.
Changes
The 25-26 COLA for MACC is an anticipated increase of $278,184. For 25-26, members approved a 2.43% increase for the Director position, resulting in the remaining COLA amount of $274,786 available for distribution. Separately, members also voted in support of MACC continuing with the direct funded disbursement method using member allocation percentages based on the allocation distribution percentages from the previous year. Castro Valley (29.74%) Chabot-Las Positas CCD (4.32%) Dublin (5.23%) Hayward (20.16%) Livermore (5.62%) New Haven (3.35%) Pleasanton (5.97%) San Leandro (17.36%) San Lorenzo (7.91%) Tri-Valley ROP (0.34%) Totals 100%

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Castro Valley Unified $3,486,312 $3,394,147 $3,370,168
Chabot-Las Positas CCD $509,802 $493,023 $474,662
Dublin Unified $613,622 $597,396 $593,175
Hayward Unified $2,363,565 $2,301,082 $2,284,825
Livermore Valley Joint Unified $658,978 $641,553 $637,021
New Haven Unified $392,341 $381,965 $379,266
Pleasanton Unified $699,387 $680,894 $676,084
San Leandro Unified $2,035,630 $1,981,814 $1,967,813
San Lorenzo Unified $927,068 $902,564 $896,187
Tri-Valley ROP $39,565 $38,521 $38,249
Total Allocated to Members $11,726,270 $11,412,959 $11,317,450
Total CAEP Funds $11,726,270 $11,448,086 $11,326,880
Total Remaining $0 $35,127 $9,430
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

80%

60%

40%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Member allocations support the development of new programs and services for adult learners within the region, while also maintaining current staffing levels, facilities costs, and existing programs and services. The MACC Leadership Committee (LC) is a subcommittee of four Official Representatives. The LC consists of the Official Representative from Las Positas College, the Official Representative from Chabot College, one Adult School Official Representative from the Eden Area and one Adult School Official Representative from the Tri-Valley Area. LC responsibilities include oversight in the implementation of MACC policies, governance, strategies and processes/procedures, as well as monitoring the financial health of the consortium with the Consortium Director. All allocated Consortium members are required to report expenditures quarterly, and to engage in planning discussions about allocations, carry forward and budgets during Consortium meetings throughout the year. 

Each member agency has one assigned voting member on the Official Representatives leadership board.  The Official designee is selected and approved by their respective local governing boards or elected Superintendent.   

All members are expected to abide by the bylaws of MACC.  The Official Representatives are responsible for the overall direction of the Consortium.  The MACC will be comprised of the member agency officials designated by the local governing boards of each member agency or the elected Superintendent.  The Director of MACC shall not have voting rights on any action items related to the MACC, but instead will direct the consortium through discussion and voting using the consensus decision making process, unless a different process is agreed upon in advance. 

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by consensus

The Consortium utilizes the consensus decision-making model to reach agreement after engaging in thoughtful discussions when necessary to make decisions in the best interests of MACC. Various strategies will be employed if initially a clear consensus cannot be obtained, including but not limited to, reviewing the Consortium's guiding principles/mission, annual goals, and surveys. Members may make a motion to explore other options when necessary and present findings for consideration and action at the next monthly meeting.  On a limited basis, when agreed upon in advance, a different decision-making model may be utilized.   

MACC falls under the purview of two public meeting requirements as a local body created by state statute and per state guidance; (1) the Ralph M. Brown Act, and (2) the public meeting sections of California Education Code, both requiring that MACC actions and deliberations be conducted openly.   

Monthly administrator meeting notices are posted in accordance with the Ralph M. Brown Act, requiring meeting agendas to be posted at least 72 hours in advance of a meeting. The agendas contain a brief general description of each agenda item including items to be discussed in closed session. The agendas specify the time and location of the meeting and are posted on the Consortium website, freely accessible to members of the public.  In addition, agendas are sent via email to each Official Representative prior to the meetings.   

Consortium agendas are made available on the MACC website along with meeting minutes. Members of the public are welcome to attend open meetings and will have the opportunity to discuss issues of interest to the community that are related to the purview and purpose of the Consortium. 

The Consortium engages education and workforce service providers through invitation to present and/or participate in Consortium meetings, including MACC workgroup teams to accomplish specific objectives or tasks.  All workgroups are open to the public and are advisory to the MACC Official Representatives leadership team.   

The Mid Alameda County Consortium (MACC) determines allocations in March-April of each year in accordance with the Three-Year Plan approved by the MACC Official Representatives. A budget allocation inquiry survey is distributed to the Consortium voting members along with available information about an anticipated COLA, when appropriate. The survey is intended to capture member requests and suggested special projects for the coming year. The MACC Official Representatives then vote to proceed with allocation percentages ahead of the May deadline for the CFAD. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

Change of Position Status:

Official Representatives resigning from the MACC shall provide a minimum of a 60-day notice in writing to the MACC in order to allow for a new designee representative to be nominated for District Governing Board review and approval.   

Removal:

A District Governing Board may remove an Official Representative immediately for various reasons including:    

  • Official Representative no longer holds employment with a member agency, OR
  • Official Representative changes jobs in which they are no longer working in an adult education capacity, they shall automatically be removed as an Official Voting Representative on the MACC and the member agency shall appoint a new representative.

MACC may change the funding allocations in the Consortium Fiscal Administrative Declaration (CFAD) per AB including reductions in distribution if it is found that a Member Agency: 

  • No longer wishes to provide services consistent with the most recent approved annual MACC plan and/or 
  • Cannot provide services that address the needs identified in the MACC regional three-year plan (2022-25) and/or
  • Has decided not to request funding from CAEP. 

Beginning in 2023-24, MACC agreed that a twenty percent member threshold will be considered an excessive amount of carry over funds. Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members. 

All members have also agreed to use any available carryover funds to meet their agency responsibilities for the provision of consortium supported programs and services pertaining to the current MACC Three-Year Plan. Carryover and member effectiveness have been highlighted in MACC's bylaws to reflect current legislation and fiscal compliance.   

To provide students with maximum services funded through CAEP, members will make every effort to expend funds according to each member agencyʼs submitted funding plan in NOVA by the end of each fiscal year.  In the case that funds remain for any fiscal year, the following process will be followed: 

1. Members with unexpended funds will provide a narrative explaining the reason for the carryover and, if applicable, what part of their respective plan was not carried out. 

2. Member carryover funds will be considered in the development of the following yearʼs plan. 

3. Members will expend the carry over funds in the following year in accordance with the approved plan for that year. If a member is not able to develop a plan for expenditures of carryover funds that is aligned with AB1491 and their approved plan, then those funds will be made available for other consortium projects or member agency funding request. 

MACC members engage in the evaluation of effectiveness at least annually, including reviewing the criteria for evaluating effectiveness, both for member agencies and the consortium as a whole. MACC Bylaws specify member effectiveness criteria and adhere to the carry over legislation. 

Per State guidance, the Consortium evaluates member effectiveness annually. The evaluation will include, at a minimum, a review of the following: 

  • Comparison of MACC plan submitted to the state with each Member Agencyʼs student data reports 
  • Demonstrated ability to address program effectiveness in order to meet community needs 
  • Current levels and types of services, cost effectiveness, etc. 
20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Please see Chabot-Las Positas/Mid Alameda County Consortium Governance Bylaws;   https://docs.google.com/document/d/1vfdZ_vDCERedeD7xYdUOZYcfZDrDXIzbCLA9AXzO7EQ/edit?usp=sharing

Additionally, beginning in 2023-24, the Consortium members collaborated to develop an annual letter distributed to all member school districts/boards explaining adult education requirements and compliance; https://docs.google.com/document/d/1sEzroShMCQL3hkh7Bnzo0zcWamr4sWke7Ai1on8Nx4U/edit?usp=sharing

Member Agencies

Member AgencyMember TypeContactPhone
Castro Valley UnifiedUnified School DistrictBeth Cutter(510) 850-8660
Chabot-Las Positas CCDDistrictRobin Galas
Dublin UnifiedUnified School DistrictBill Branca(925) 833-3300
Eden Area ROPRegional Occupation Center/Program (ROC/P)Craig Lang
Hayward UnifiedUnified School DistrictKwasi Reed(510) 723-3160 ext: 60102
Livermore Valley Joint UnifiedUnified School DistrictSara Walke MAT(925) 606-4722 ext: 7132
New Haven UnifiedUnified School DistrictEric Barron
Pleasanton UnifiedUnified School DistrictCrystal Korbas(925) 463-0616
San Leandro UnifiedUnified School DistrictBradley Frazier(510) 618-4424
San Lorenzo UnifiedUnified School DistrictSharita Williams M.A. Ed(510) 317-4200
Tri-Valley ROPRegional Occupation Center/Program (ROC/P)Suzanne Smith(925) 455-4800 ext: 103

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Castro Valley Unified - Member Representative

Approved by Beth Cutter

03/19/2025 04:20 PM PDT

Chabot-Las Positas CCD - Member Representative

Approved by Sergio Saenz Ed.D.

03/19/2025 10:41 AM PDT

Dublin Unified - Member Representative

Approved by Bill Branca

03/24/2025 10:45 AM PDT

Eden Area ROP - Member Representative

Approved by Craig Lang

03/19/2025 11:33 AM PDT

Hayward Unified - Member Representative

Approved by Kwasi Reed

03/19/2025 10:30 AM PDT

Livermore Valley Joint Unified - Member Representative

Approved by Sara Walke MAT

03/20/2025 10:19 AM PDT

New Haven Unified - Member Representative

Approved by Eric Barron

03/19/2025 10:28 AM PDT

Pleasanton Unified - Member Representative

Approved by Crystal Korbas

03/19/2025 01:48 PM PDT

San Leandro Unified - Member Representative

Approved by Bradley Frazier

03/20/2025 08:27 AM PDT

San Lorenzo Unified - Member Representative

Approved by Kai Dwyer

03/19/2025 10:28 AM PDT

Tri-Valley ROP - Member Representative

  • Coordinator of Program Services
  • ssmith@tvrop.org
  • (925) 455-4800 ext: 103
Approved by Suzanne Smith

03/20/2025 10:45 AM PDT