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CAEP Allocation Amendment: 2021-22 08 West End Corridor/Chaffey Regional AE Consortium

Status: Certified

CAEP Allocation Amendment: 2021-22 Produced: Aug 4, 2021, 03:29 PM UTC Todd Haag

08 West End Corridor/Chaffey Regional AE Consortium

Allocation Amendment Summary

Fiscal Declaration

The Fiscal Declaration information in this section has been provided as a courtesy. It has not been changed since CFAD has been approved by the Member Representatives.

Consortium Name
08 West End Corridor/Chaffey Regional AE Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Not Selected
Narrative
Despite challenges related to the coronavirus pandemic, member institutions of the West End Corridor Consortium have continued to focus on the needs of their communities and the goals outlined in the 3-Year and Annual Plans. Most programs were offered in a distance learning format using online platforms, which has contributed to growth at the ASE level and in community college dual enrollment. It is anticipated that some extra effort in the area of marketing/outreach will be required to get students to reenroll in the fall, and to attract new students in need of credentials and retraining. At the May 17 fiscal planning meeting, funds were approved to initiate a broadcast and online advertising campaign. Funds were also approved for renewal of the relationship with WestEd in conjunction with the creation of the 3-Year Plan due in August of 2022. The Executive Committee decided that some additional expertise would be necessary to enable the Consortium to be more effective in moving toward its goals, such as possibly a data analyst and a technology/website/social media expert. Funds were approved to bring on part-time, temporary staff, or even use resources that already exist among the member institutions. The consortium-wide account will continue to be managed by the fiscal agent (CJUHSD) and is designated to cover expenses such as the Program Coordinator, professional development activities, collaboration with WestEd on the 3-Year Plan, marketing/outreach, and software platforms such as student data systems and career assessment programs shared by multiple members.
Changes
Baldy View ROP elected to vacate their Consortium membership, effective December 2020. They did not receive an annual allocation in 2020-21, so funds that had been previously allocated reverted to the consortium-wide fund. At the March 2021 meeting, the decision was made to distribute these funds ($150,000 and related COLA) among members who demonstrated need, namely, Fontana, Chino Valley and Chaffey Adult. All members will take their proportionate share of the 1.49999% COLA, based on their base allocation in 2020-21. The consortium-wide fund will provide for expenses listed above, and any carryover may be used as one-time contributions to finance member facilities needs or pilot projects related to Plan goals and emerging regional needs. This would be accomplished through an allocation amendment. These decisions will be made at subsequent meetings as the need arises.

Amended Member Allocations for 2021-22

Member AgencyAmended AllocationAdjustment Made
Baldy View ROP$0
Chaffey CCD$312,150$7,650
Chaffey Joint Union High$4,017,465$98,463
Chino Valley Unified$1,442,350$35,350
Fontana Unified$1,442,350$35,350
Upland Unified$444,345$10,890
Total Allocated to Members$7,658,660
Total CAEP Funds$7,658,660
Total Remaining (Must be $0) $0

Member Agencies

Member AgencyMember TypeContactPhone
Chaffey CCDDistrictDr. Matthew Morin(909) 952-6103
Chaffey Joint Union HighHigh School DistrictChaffey Adult School Todd Haag(909) 391-5365 ext: 2800
Chino Valley UnifiedUnified School DistrictCarl Hampton(909) 627-9613
Fontana UnifiedUnified School DistrictCynthia Gleason(909) 357-5490
Upland UnifiedUnified School DistrictAndrew Stager(909) 702-7344
Baldy View ROPRegional Occupation Center/Program (ROC/P)Dana Galloway(909) 391-5365

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Chaffey CCD - Member Representative

Approved by Dr. Matthew Morin

08/03/2021 09:09 PM PDT

Chaffey Joint Union High - Member Representative

Approved by Chaffey Adult School Todd Haag

08/04/2021 08:29 AM PDT

Chino Valley Unified - Member Representative

Approved by Carl Hampton

07/30/2021 09:53 AM PDT

Fontana Unified - Member Representative

Approved by Cynthia Gleason

07/29/2021 05:14 PM PDT

Upland Unified - Member Representative

Approved by Andrew Stager

08/02/2021 01:51 PM PDT

Baldy View ROP - Member Representative

Approved by Dana Galloway

07/29/2021 02:45 PM PDT