California Adult Education Program
Fiscal Reporting

Produced: Feb 26, 2024, 07:19 PM UTC - By George Matamala

Consortium Summary| Total Expenditures: $439,714 Total Allocation: $8,831,917 Total Carryover: $8,392,203 (95.02%)
Carryover Compliance

Chaffey CCD

2023-24 Q2

Submitted by Laura Alvarado
Approved by Dr. George Matamala
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$69,243

$105,214
65.81%
$263,035
26.32%
$193,792
2000 - Non-Instructional Salaries

$50,844

$69,992
72.64%
$174,981
29.06%
$124,137
3000 - Employee Benefits

$55,413

$70,445
78.66%
$176,112
31.46%
$120,699
4000 - Supplies and Materials

$3,774

$18,000
20.97%
$45,000
8.39%
$41,226
5000 - Other Operating Expenses and Services

$3,066

$2,674
114.64%
$6,686
45.86%
$3,620
6000 - Capital Outlay

$1,623

$8,400
19.32%
$21,000
7.73%
$19,377
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $183,963 $274,726 66.96% $686,814 26.78% $502,851
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$462,108-$40,743$462,108 100% N/A-

There have been various factors that have caused the Q2 spending percentages to be lower than expected:

1000- Instructional Salaries- Our funding for adjunct counselors was lower as one faculty member reduced available hours significantly. 

2000/3000- Non-instructional Salaries/Benefits- These funds were used to support an Administrative Assistant. The employee transferred to another division and the replacement hiring committee was paused pending a review of all departments in the Workforce and Economic Development office and college leadership restructuring. 

4000- Supplies/Materials- The Adult Education Dual Enrollment program assumed the book cost for all program participants in this academic year and moving forward. This equity process was to ensure students would have access to all materials up to $300 per student. Excess monies were placed in this account as we could not predict the total amount needed. Due to the college's Zero Cost Textbook and Low Cost Textbook initiatives, the costs are projecting to e lower than anticipated.


5000- Capital Outlay- Funds were transported into this account to purchase a portable office space for Adult Education counselor due to the lack of office space and privacy at the Rancho Campus. Due to the pending a review of all departments in the Workforce and Economic Development office and college leadership restructuring, this order was placed on hold

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Chaffey Joint Union High

2023-24 Q2

Submitted by Dr. George Matamala
Approved by Dr. George Matamala
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$661,516

$742,500
89.09%
$1,650,000
40.09%
$988,484
2000 - Non-Instructional Salaries

$717,301

$562,500
127.52%
$1,250,000
57.38%
$532,699
3000 - Employee Benefits

$711,901

$585,000
121.69%
$1,300,000
54.76%
$588,099
4000 - Supplies and Materials

$161,982

$225,000
71.99%
$500,000
32.4%
$338,018
5000 - Other Operating Expenses and Services

$444,086

$691,425
64.23%
$1,536,501
28.9%
$1,092,415
6000 - Capital Outlay

$0

$225,000
0%
$500,000
0%
$500,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$135,000
0%
$300,000
0%
$300,000
Totals $2,696,786 $3,166,425 85.17% $7,036,501 38.33% $4,339,715
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,413,110$73,395$4,339,715 98.34% N/A-
Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Chino Valley Unified

2023-24 Q2

Submitted by Heather Post
Approved by Dr. George Matamala
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$120,498

$116,000
103.88%
$290,000
41.55%
$169,502
2000 - Non-Instructional Salaries

$146,712

$168,000
87.33%
$420,000
34.93%
$273,288
3000 - Employee Benefits

$89,724

$98,000
91.56%
$245,000
36.62%
$155,276
4000 - Supplies and Materials

$4,924

$110,216
4.47%
$275,540
1.79%
$270,616
5000 - Other Operating Expenses and Services

$26,175

$18,000
145.42%
$45,000
58.17%
$18,825
6000 - Capital Outlay

$1,261,689

$680,000
185.54%
$1,700,000
74.22%
$438,311
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$13,154

$17,296
76.05%
$43,241
30.42%
$30,087
Totals $1,662,876 $1,207,512 137.71% $3,018,781 55.08% $1,355,905
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,722,224$366,319$1,355,905 78.73% N/A-
Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Fontana Unified

2023-24 Q2

Submitted by Cynthia Gleason
Approved by Dr. George Matamala
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$198,012

$242,400
81.69%
$606,000
32.68%
$407,988
2000 - Non-Instructional Salaries

$209,198

$193,045
108.37%
$482,613
43.35%
$273,415
3000 - Employee Benefits

$181,520

$180,000
100.84%
$450,000
40.34%
$268,480
4000 - Supplies and Materials

$8,788

$120,000
7.32%
$300,000
2.93%
$291,212
5000 - Other Operating Expenses and Services

$14,040

$40,000
35.1%
$100,000
14.04%
$85,960
6000 - Capital Outlay

$0

$128,000
0%
$320,000
0%
$320,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$44,800
0%
$112,000
0%
$112,000
Totals $611,558 $948,245 64.49% $2,370,613 25.8% $1,759,055
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,722,224-$36,831$1,722,224 100% N/A-

Q2 23-24. Classroom remodel for rooms 3 and 4 pending board approval. Remodel for front office is going through purchasing. Bid process is complete for both projects. Indirects will be taken out later in the year. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Upland Unified

2023-24 Q2

Submitted by Andrew Stager
Approved by Dr. George Matamala
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$30,224

$68,957
43.83%
$172,393
17.53%
$142,169
2000 - Non-Instructional Salaries

$50,243

$22,000
228.38%
$55,000
91.35%
$4,757
3000 - Employee Benefits

$50,731

$82,000
61.87%
$205,000
24.75%
$154,269
4000 - Supplies and Materials

$30,978

$114,000
27.17%
$285,000
10.87%
$254,022
5000 - Other Operating Expenses and Services

$7,771

$30,000
25.9%
$75,000
10.36%
$67,229
6000 - Capital Outlay

$18,262

$20,800
87.8%
$52,000
35.12%
$33,738
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$14,133
0%
$35,333
0%
$35,333
Totals $188,209 $351,890 53.49% $879,726 21.39% $691,517
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$512,251-$179,266$512,251 100% N/A-

2000's are high at this time, I will make adjustments due to a new hire mid-year.

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0