CAEP Allocation Amendment: 2019-20 12 Contra Costa Adult Education Consortium
Status: Certified
CAEP Allocation Amendment: 2019-20
12 Contra Costa Adult Education Consortium
Allocation Amendment Summary
Fiscal Declaration
The Fiscal Declaration information in this section has been provided as a courtesy. It has not been changed since CFAD has been approved by the Member Representatives.
- Consortium Name
- 12 Contra Costa Adult Education Consortium
- Funding Channel
- Direct Funded
- Justification
- The CCCAEC elected to change the 2019-20 CAEP disbursement method from a fiscal agent model to a direct-funded model. For the immediate future, this change will only impact the CCCAEC’s disbursement method and will not result in changes to 2019-20 planned allocations, overhead fees, common costs, or consortium staffing. The Contra Costa County Office of Education (CCCOE) will still manage common costs, be the employer of K-12 transition specialists and consortium accountant, and manage consortium contracts with external providers. The CCCOE will collect an overhead fee for fiscal and administrative services that they will continue to provide in 2019-20 as outlined in the CCCOE’s Memorandum of Understanding with the consortium. The CCCAEC had multiple reasons for changing their disbursement method to direct funding. At an operational level, the CCCAEC’s decision to change the disbursement method is considered a first step towards engaging in a process of evaluating the CCCAEC’s organizational structure in order to inform potential administrative and operational adjustments. The CCCAEC views a shift to a direct funding disbursement method as a step to implementing future operational changes and giving members more capacity to use, share, and reallocate funds in a more flexible manner. From a fiscal perspective, funding challenges for K-12 members are also a large reason for supporting a change disbursement. As many CCCAEC members still struggle with insufficient funding levels to meet the needs of adult learners, there is great interest in identifying strategies to reduce administrative overhead costs and to reallocate those funds to adult education programs and services. This change in disbursement gives the CCCAEC the option to implement a fiscal structure with less overhead should they decide to do so. The CCCAEC chose to make this change after extensive research and deliberation that examined the pros, cons, and potential impacts of changing to a direct-funded disbursement. This disbursement method change to a direct-funded disbursement method for 2019-20 was approved by 100 percent of all board-appointed CCCAEC voting members at the CCCAEC’s Steering Committee Meeting, a public meeting, on April 18, 2019, at Los Medanos College.
- Narrative
- In 2018-19, CCCAEC member agencies continued to make progress towards meeting the goals and objectives outlined in the CCCAEC s California Adult Education Program (CAEP) annual adult education plan and 3-year plan. As the CCCAEC completes the final year of their original three-year plan, they have continued to focus their efforts on enhancing the current level of adult education services, improving adult learner outcomes, and strengthening student pathways across institutions and programs. The 2019-20 planned allocation, as outlined in this year s CFAD, provides CCCAEC member agencies with the funding levels to continue current efforts and begin implementation of strategies outlined in CCCAEC s 2019-22 Thee-Year Plan and 2019-20 Annual Plan. To that end, the CCCAEC will increase 2019-20 allocation amounts for nine CCCAEC members from their 2018-19 base amounts. The K-12 adult education members will receive up to 3.46% increases in their 2019-20 allocations from 2018-19 funding levels. Two members, Contra Costa Adult School and Martinez Adult Education, will receive additional funding in order to maintain their current level of CAEP programming and staffing. Similar to the previous year, the Contra Costa Community College District (CCCCD), which includes the three Community College members, elected not to take an increase in funding. Lastly, the CCCAEC will continue to maintain a common cost fund for shared expenses such as professional development events, transition specialist s salaries, consortium management and accounting services, and procurement of curricular tools. The CCCAEC will allocate a 2.47% increase to the common costs fund from the previous funding level.
- Changes
- The CCCAEC s 2019-20 CFAD had changes in funding amounts to most members from their 2018-19 CFAD allocation. The CCCAEC s allocation for the FY 2019-20 is $15,179,831, which includes a COLA of 3.46%, will increase by $481,520.98 from the previous year s allocation amount. The CCCAEC provided COLA to nine CCCAEC members from their 2018-19 base amounts, which ranged from a 2.4% to 3.46% increase based on the requests and needs of each member. The CCCCD as a whole elected not to apply a COLA to their combined funding of $614,198 across the three colleges. However, the CCCCD made adjustments to amounts each college will receive in 2019-20. The CCCAEC approved requests from two K-12 members for additional funding beyond a 3.46% COLA amount to address gaps in staffing and programming to meet their CAEP goals. Contra Costa Adult School will receive additional funds in order to cover increased staffing costs resulting from staff turnover at the adult school. Similarly, Martinez will also receive additional funds in order to address gaps in funding from previous years. The CCCAEC members developed and approved the 2019-20 AEP allocation budget through the annual budget development process outlined in the CCCAEC s governance document. The final allocation budget outlined in this CFAD was approved by board-designated, voting members at the CCCAEC Steering Committee, a public meeting, on April 18, 2019, at Los Medanos College in Pittsburg, California. As described in the previous section about the disbursement method, the CCCAEC elected to change their disbursement method to a direct-funded method. The current fiscal agent, Contra Costa County Office of Education, will continue to manage consortium common costs funds, manage CCCAEC contracts, and serve as the employer for CCCAEC K-12 transition specialists. Please refer to the disbursement method section in this CFAD for a justification for making that change.
Amended Member Allocations for 2019-20
Member Agencies
Member Agency | Member Type | Contact | Phone |
---|---|---|---|
Acalanes Union High | High School District | Steven France | (925) 280-3945 |
Antioch Unified | Unified School District | Michael Santos | (925) 779-7500 |
Contra Costa CCD | District | Mojdeh Mehdizadeh | (510) 215-3801 |
Contra Costa Co. Office of Education | County Office of Education (COE) | Hilary Dito | (925) 942-5357 |
Liberty Union High | High School District | Debbie Norgaard | (925) 634-2589 |
Martinez Unified | Unified School District | Suzanne Murphy | (925) 228-3276 ext: 263 |
Mt. Diablo Unified | Unified School District | Vittoria Abbate | (925) 685-7340 ext: 6711 |
Pittsburg Unified | Unified School District | Lisa Williams | (925) 473-2403 |
West Contra Costa Unified | Unified School District | Connie Pekedis |
Certification & Assurances
By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.
Assurances
Membership & Decision-Making
- I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
- I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
- I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
- I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
- I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
- I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
- I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
- I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
- I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
- I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
- I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
- I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
- I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
- I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
- I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
- I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
- I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
- I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).
Contra Costa CCD - Member Representative
- Mojdeh Mehdizadeh
- mojdeh@4cd.edu
- (510) 215-3801
- Arzu Smith
- Director of Finance Sercvices
- asmith@4cd.edu
- (925) 229-6946
- Kelly Schelin
- Dean, Workforce and Economic Development
- kschelin@contracosta.edu
- (510) 215-3871
- Kim Schenk
- Sr. Dean Curriculum and Instruction
- kschenk@dvc.edu
- (925) 969-2036
- Jinpa Tharchin
- Fiscal Operations Specialist- Grant
- jtharchin@4cd.edu
- (925) 229-6962
- Natalie Hannum
- Dean of Workforce and Economic Development
- Nhannum@losmedanos.edu
- (925) 473-7403
- Daniela Ballif
- Fiscal Services Manager - Diablo Valley College
- dballif@4cd.edu
- (925) 969-2019
- Ihab Elmasry
- Fiscal Operations Specialist
- ielmasry@4cd.edu
- (925) 229-6845
Contra Costa Co. Office of Education - Member Representative
- Hilary Dito
- Director, College and Career Readiness
- hdito@cccoe.k12.ca.us
- (925) 942-5357
Acalanes Union High - Member Representative
- Steven France
- Director, Del Valle Education Center
- sfrance@auhsdschools.org
- (925) 280-3945
- Nick Carpenter
- Director of Fiscal Services
- ncarpenter@auhsdschools.org
- (925) 280-3900 ext: 6611
Antioch Unified - Member Representative
- Michael Santos
- mikesantos@antioch.k12.ca.us
- (925) 779-7500
- Cynthia Hunt
- Accounting Analyst
- cynthiahunt@antiochschools.net
- (925) 779-7500 ext: 42354
- Carol Lowart
- Principal
- carollowart@antiochschools.net
- (925) 779-7490 ext: 40827
Liberty Union High - Member Representative
- Debbie Norgaard
- Adult Education Coordinator
- norgaard@luhsd.net
- (925) 634-2589
- Guy Rognlien
- Director of community Education
- rognlien@luhsd.net
- (925) 634-2589
Martinez Unified - Member Representative
- Suzanne Murphy
- smurphy@martinezusd.net
- (925) 228-3276 ext: 263
Mt. Diablo Unified - Member Representative
- Vittoria Abbate
- Director, College & Career and Adult Education
- abbategv@mdusd.org
- (925) 685-7340 ext: 6711
Pittsburg Unified - Member Representative
- Lisa Williams
- Accountant
- lwilliams@pittsburg.k12.ca.us
- (925) 473-2403
- Anthony Molina
- amolina@pittsburg.k12.ca.us
West Contra Costa Unified - Member Representative
- Connie Pekedis
- cpekedis@wccusd.net
- Jeff Carr
- Principal
- jeffrey.carr@wccusd.net
- (510) 283-4871