nova-logo-final2

California Adult Education Program Fiscal Reporting 12 Contra Costa Adult Education Consortium

Acalanes Union High

2021-22 Q2

Submitted by Steven France
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$78,949

$80,561 98% $268,538 29.4% $189,589
2000 - Non-Instructional Salaries

$73,877

$57,000 129.61% $190,000 38.88% $116,123
3000 - Employee Benefits

$63,571

$48,000 132.44% $160,000 39.73% $96,429
4000 - Supplies and Materials

$23,707

$16,500 143.68% $55,000 43.1% $31,293
5000 - Other Operating Expenses and Services

$31,292

$13,419 233.19% $44,731 69.96% $13,439
6000 - Capital Outlay

$3,995

$7,500 53.27% $25,000 15.98% $21,005
7000 - Other Outgo

$0

$7,095 0% $23,651 0% $23,651
Indirect Costs

$12,500

$7,500 166.67% $25,000 50% $12,500
Totals $287,891 $237,576 121.18% $791,920 36.35% $504,029

For the 2021 - 2022 second quarter, Acalanes Adult Education provided services to guests in: ELL, EL Civics, Citizenship, ABE/ASE, and CTE. Funding through CAEP supported the salaries and benefits of the certificated and classified staff, along with the one Director of the program, all of whom provided support and worked on the services listed. CAEP funding was used to support the ongoing purchase of the Canvas Learning Management System and Zoom accounts, which in turn provided learning experiences for guests in-person and through Distance Learning models. Purchases also continue to include site licenses for: Oxford Picture Dictionary, Pearson My English Lab eText, Azar eText all ELL levels, True Stories Digital Book with Essential Online Resources for all ELL levels, Cyber High, National Geographic, and Kahoot. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Antioch Unified

2021-22 Q2

Submitted by Cynthia Hunt
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$110,062

$146,623 75.06% $488,744 22.52% $378,682
2000 - Non-Instructional Salaries

$79,446

$57,284 138.69% $190,945 41.61% $111,499
3000 - Employee Benefits

$85,084

$78,221 108.77% $260,736 32.63% $175,652
4000 - Supplies and Materials

$32

$51,314 0.06% $171,045 0.02% $171,013
5000 - Other Operating Expenses and Services

$43,078

$21,040 204.74% $70,133 61.42% $27,055
6000 - Capital Outlay

$38,158

$11,447 333.33% $38,158 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$18,000 0% $60,000 0% $60,000
Totals $355,860 $383,928 92.69% $1,279,761 27.81% $923,901

General teacher shortage, lower enrollment, and re-implementation of the Adult Ed program after Covid lockdowns, all resulted in limited class offerings in Q2 2021-22. Teacher recruiting continues with increased effort, along with exploration of opportunities for existing non-Adult Ed teachers to provide Adult Ed instruction. Additional classes are being planned for Q3 2021-22.

2020-21 2nd quarter funds provided salaries and benefits for administrator, teachers, and classified staff who support Antioch Adult Education programs: ESL/EL Civics, Citizenship, & HSD/GED Prep. CAEP funding was used to purchase supplies and materials for classroom instruction, including textbooks, software such as ASAP & Edgenuity, technology equipment and office supplies. Students were provided with both in-person and virtual opportunities for learning. Services for maintenance of the physical campus and advertising/marketing. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Contra Costa CCD

2021-22 Q2

Submitted by Kelly Schelin
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$44,903

$36,323 123.62% $121,076 37.09% $76,173
2000 - Non-Instructional Salaries

$107,095

$93,173 114.94% $310,578 34.48% $203,483
3000 - Employee Benefits

$65,240

$55,774 116.97% $185,914 35.09% $120,674
4000 - Supplies and Materials

$0

$2,284 0% $7,612 0% $7,612
5000 - Other Operating Expenses and Services

$0

$32,307 0% $107,689 0% $107,689
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$100

$30 333.33% $100 100% $0
Indirect Costs

$0

$0 100% $0 100% $0
Totals $217,338 $219,891 98.84% $732,969 29.65% $515,631

The addition of the one-time allocation caused CCCCD to fall slightly below the spending threshold. The colleges will expend funds in supplies and other operating expenses in Q3 to increase the overall spending rate.

 Funds covered salaries and benefits for faculty who are developing pathway courses, as well as counselors and transition specialists that provide services to adult students.  

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Contra Costa Co. Office of Education

2021-22 Q2

Submitted by Hilary Dito
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$73,791

$60,010 122.97% $200,032 36.89% $126,241
2000 - Non-Instructional Salaries

$122,475

$76,038 161.07% $253,460 48.32% $130,985
3000 - Employee Benefits

$127,882

$86,249 148.27% $287,496 44.48% $159,614
4000 - Supplies and Materials

$0

$4,043 0% $13,477 0% $13,477
5000 - Other Operating Expenses and Services

$54,938

$88,151 62.32% $293,838 18.7% $238,900
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$7,706 0% $25,686 0% $25,686
Indirect Costs

$14,935

$10,729 139.2% $35,763 41.76% $20,828
Totals $394,021 $332,926 118.35% $1,109,752 35.51% $715,731

Expenditures provided staffing for student support which include: conduct high school diploma and high school equivalency classes; enroll students, support teachers digital record keeping and conduct assessment testing for student placement; conduct high school equivalency testing and assist high school diploma students with transcript evaluation; conduct CTE courses; software and hardware technology support for student programs, teachers, reentry programs and administrative services; conduct incarcerated student reentry transition services; support COVID related distance learning.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Liberty Union High

2021-22 Q2

Submitted by Debbie Norgaard
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$144,911

$120,336 120.42% $401,120 36.13% $256,209
2000 - Non-Instructional Salaries

$136,878

$95,880 142.76% $319,600 42.83% $182,722
3000 - Employee Benefits

$109,779

$87,376 125.64% $291,253 37.69% $181,474
4000 - Supplies and Materials

$2,257

$16,542 13.64% $55,140 4.09% $52,883
5000 - Other Operating Expenses and Services

$63,808

$67,466 94.58% $224,887 28.37% $161,079
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$10,590 0% $35,300 0% $35,300
Indirect Costs

$0

$19,200 0% $64,000 0% $64,000
Totals $457,633 $417,390 109.64% $1,391,300 32.89% $933,667

These funds provide salaries and benefits for teachers, administrators, and classified staff who support our CAEP student/programs. (ESL/EL Civics, ABE, ASE, CTE, and Workforce Reentry) Funding provides supplies and materials for classroom instruction, including textbooks various software, technology equipment, and office supplies. Services for maintenance of the physical campus and advertising/marketing. Our work aligns with the objectives and activities in our annual plan.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Martinez Unified

2021-22 Q2

Submitted by Suzanne Murphy
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$341,881

$236,450 144.59% $788,167 43.38% $446,286
2000 - Non-Instructional Salaries

$130,317

$87,392 149.12% $291,307 44.74% $160,990
3000 - Employee Benefits

$160,579

$103,096 155.76% $343,652 46.73% $183,073
4000 - Supplies and Materials

$5,275

$46,362 11.38% $154,541 3.41% $149,266
5000 - Other Operating Expenses and Services

$81,042

$95,055 85.26% $316,851 25.58% $235,809
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$28,291 0% $94,302 0% $94,302
Totals $719,094 $596,646 120.52% $1,988,820 36.16% $1,269,726
Martinez Adult Education has been offering both in-person and online classes to support all students. All classes are running and delivery models are flexible to meet the needs of the students. We are offering more opportunities for students to participate in career training programs to help those who are still needing upskills for new job opportunities due to impacts from the pandemic. We are also continuing to provide free resources for work readiness, including resume writing, interview skills, and access to paid internships. We have been working more with employer partners to offer our students access to paid internships and OJT opportunities some that have led to full-time employment. We continue to work with our community college partners to provide bi-directional support to students in both systems. All expenditures during Q2 have been in line with our consortium's annual plan.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Mt. Diablo Unified

2021-22 Q2

Submitted by Vittoria Abbate
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$859,137

$501,431 171.34% $1,671,435 51.4% $812,298
2000 - Non-Instructional Salaries

$342,145

$235,439 145.32% $784,795 43.6% $442,650
3000 - Employee Benefits

$417,396

$302,258 138.09% $1,007,528 41.43% $590,132
4000 - Supplies and Materials

$70,166

$45,266 155.01% $150,887 46.5% $80,721
5000 - Other Operating Expenses and Services

$118,416

$51,488 229.99% $171,626 69% $53,210
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$55,383

$42,710 129.67% $142,365 38.9% $86,982
Totals $1,862,643 $1,178,591 158.04% $3,928,636 47.41% $2,065,993

Mt. Diablo Adult Education provided services in the following areas during the 2nd quarter of 21/22: ESL/EL Civics, ABE/ASE/GED, Adults with Disabilities and CTEC.

CAEP provides funding for certificated and classified salaries and benefits in the ESL, Family Literacy, and Citizenship Preparation program. This program provides instruction in basic English language skills and literacy, Family Literacy and how to connect/participate in the K-12 school system to support adult students' children, and how to become a U.S. citizen, including the rights and responsibilities of citizens. Classes are offered mornings, afternoons, and evenings and include in-person and distance learning options. CAEP provides funding for classroom and office materials and supplies as well as for staff training and meeting time.

CAEP provides funding for instructors and instructional assistants to teach/assist in classes and services to Adults with Disabilities, including students with High-Functioning Autism, Intellectual and Developmental Disabilities, and Acquired Brain Injury. Students are able to choose part-time or full-time attendance/participation as well as which topics/activities they would like to learn/do. Students are able to get job experience in the Loma Vista cafe as well as interact in the general student/staff population. Job Club and one-on-one support to get a job is also provided.

In the ABE/ASE Program, CAEP funding is used to support salaries and benefits for certificated staff to provide instruction aligned with the College and Career Readiness Standards in both the high school diploma and high school equivalency preparation classes. This program also provides support for students who wish to improve their reading, writing and math skills before entering college and career training programs. CAEP funding provides salaries and benefits for clerical and student support staff as well. In addition, textbooks, online programs such as CANVAS, and classroom resources and office supplies are purchased to provide the in-person, online and hybrid classes provided by Mt. Diablo Adult Education.

The Career Technical Education Program uses CAEP funding to pay for salaries and benefits for both instructional, clerical and support staff as well as to purchase supplies and equipment for the Allied Health and Workforce Readiness Programs. These funds pay for classroom materials that mirror the supplies and equipment used in the allied health industry sectors of dental assistant, certificated nursing assistant, emergency medical technician, surgical technologist, and medical assistant. Computers and software are purchased for the Workforce Readiness Program. Online programs, laptops and instructional resources are purchased to enhance the learning experience of the adult students in these programs.

All expenditures are in line with our overall objectives outlined in the annual plan for the consortium.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Pittsburg Unified

2021-22 Q2

Submitted by Lisa Williams
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$433,758

$433,636 100.03% $1,445,454 30.01% $1,011,696
2000 - Non-Instructional Salaries

$268,729

$173,315 155.05% $577,716 46.52% $308,987
3000 - Employee Benefits

$248,456

$195,856 126.86% $652,853 38.06% $404,397
4000 - Supplies and Materials

$157,030

$150,000 104.69% $500,000 31.41% $342,970
5000 - Other Operating Expenses and Services

$96,188

$186,118 51.68% $620,392 15.5% $524,204
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$36,000 0% $120,000 0% $120,000
Indirect Costs

$49,009

$45,000 108.91% $150,000 32.67% $100,991
Totals $1,253,170 $1,219,925 102.73% $4,066,415 30.82% $2,813,245
PAEC is back in session with more classes offered . Our CNA program has started again, along with our Notary Class, Floral Class and Sewing Class. The momentum is ALMOST back to normal pre -Covid. All expenditures are in line with our overall objectives outlined in the annual plan for the consortium.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

West Contra Costa Unified

2021-22 Q2

Submitted by Jeff Carr
Approved by John Cervetto 4505082
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$517,497

$363,547 142.35% $1,211,823 42.7% $694,326
2000 - Non-Instructional Salaries

$321,557

$234,244 137.27% $780,814 41.18% $459,257
3000 - Employee Benefits

$328,834

$179,352 183.35% $597,840 55% $269,006
4000 - Supplies and Materials

$13,599

$29,060 46.8% $96,866 14.04% $83,267
5000 - Other Operating Expenses and Services

$74,314

$43,216 171.96% $144,054 51.59% $69,740
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$27,309 0% $91,029 0% $91,029
Indirect Costs

$0

$38,437 0% $128,122 0% $128,122
Totals $1,255,801 $915,164 137.22% $3,050,548 41.17% $1,794,747

West Contra Costa Adult Education continues to provide both in-person and online classes to support all students. The school has developed flexible delivery models to meet the needs of our students. We are offering more opportunities for students to participate in career training programs to help those who are still needing upskills for new job opportunities due to impacts from the pandemic. WCCAE provides access to programs that assist students to earn diplomas or equivalency, prepare for citizenship, improve English language skills and seek employment trainings through our CTE classes. We continue to work with our community college partners to provide bi-directional support to students in both systems. Our program expenditures are allocated to be in line with our consortium's annual plan.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0