California Adult Education Program
Fiscal Reporting

Acalanes Union High

2022-23 Q3

Submitted by Mr. Nick Carpenter
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$129,527

$125,363 103.32% $167,150 77.49% $37,623
2000 - Non-Instructional Salaries

$134,208

$158,811 84.51% $211,748 63.38% $77,540
3000 - Employee Benefits

$121,831

$128,366 94.91% $171,154 71.18% $49,323
4000 - Supplies and Materials

$11,372

$19,018 59.8% $25,357 44.85% $13,985
5000 - Other Operating Expenses and Services

$40,697

$30,523 133.33% $40,697 100% $0
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$10,934 0% $14,579 0% $14,579
Indirect Costs

$12,500

$18,750 66.67% $25,000 50% $12,500
Totals $450,135 $491,764 91.53% $655,685 68.65% $205,550

Q3 funds support salaries and benefits for the adult education administrator, teachers, and classified staff who support CAEP funded programs at Acalanes Adult Education (ELL, EL Civics, Citizenship, ASD). CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. CAEP funding was used to purchase instructional materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.


Antioch Unified

2022-23 Q3

Submitted by Cynthia Hunt
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$294,379

$198,004 148.67% $440,009 66.9% $145,630
2000 - Non-Instructional Salaries

$132,851

$103,576 128.26% $230,169 57.72% $97,318
3000 - Employee Benefits

$189,847

$122,591 154.86% $272,424 69.69% $82,577
4000 - Supplies and Materials

$96,340

$205,323 46.92% $456,274 21.11% $359,934
5000 - Other Operating Expenses and Services

$3,845

$83,524 4.6% $185,609 2.07% $181,764
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$26,368 0% $58,596 0% $58,596
Totals $717,262 $739,386 97.01% $1,643,081 43.65% $925,819

2022-23 3rd quarter funds provided salaries and benefits for administrator, teachers, and classified staff who support Antioch Adult Education programs: ESL/EL Civics, Citizenship, & HSD/GED Prep. CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. Students were provided with both in-person and virtual opportunities for learning. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 



Contra Costa CCD

2022-23 Q3

Submitted by Ihab Elmasry
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$85,066

$99,729 85.3% $132,972 63.97% $47,906
2000 - Non-Instructional Salaries

$172,112

$284,781 60.44% $379,708 45.33% $207,596
3000 - Employee Benefits

$103,289

$144,768 71.35% $193,024 53.51% $89,735
4000 - Supplies and Materials

$1,320

$49,017 2.69% $65,356 2.02% $64,036
5000 - Other Operating Expenses and Services

$101,846

$133,951 76.03% $178,601 57.02% $76,755
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$0 100% $0 100% $0
Totals $463,633 $712,246 65.09% $949,661 48.82% $486,028

Funds covered salaries and benefits for faculty who are developing pathway courses, as well as counselors and transition specialists that provide services to adult students.


Contra Costa Co. Office of Education

2022-23 Q3

Submitted by Hilary Dito
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$137,434

$106,281 129.31% $236,180 58.19% $98,746
2000 - Non-Instructional Salaries

$190,086

$121,184 156.86% $269,298 70.59% $79,212
3000 - Employee Benefits

$216,804

$143,555 151.02% $319,012 67.96% $102,208
4000 - Supplies and Materials

$0

$900 0% $2,000 0% $2,000
5000 - Other Operating Expenses and Services

$130,378

$114,691 113.68% $254,868 51.16% $124,490
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$12,334 0% $27,409 0% $27,409
Indirect Costs

$25,820

$15,936 162.02% $35,413 72.91% $9,593
Totals $700,522 $514,881 136.06% $1,144,180 61.22% $443,658

Expenditures provided staffing for student support which include: conduct high school diploma and high school equivalency classes; enroll students, support teachers digital record keeping and conduct assessment testing for student placement; conduct high school equivalency testing and assist high school diploma students with transcript evaluation; conduct CTE courses; software and hardware technology support for student programs, teachers, reentry programs and administrative services; conduct incarcerated student reentry transition services; support distance learning as needed in each facility.

Liberty Union High

2022-23 Q3

Submitted by Sarah Steen
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$274,170

$195,750 140.06% $435,000 63.03% $160,830
2000 - Non-Instructional Salaries

$217,040

$162,000 133.98% $360,000 60.29% $142,960
3000 - Employee Benefits

$193,015

$157,500 122.55% $350,000 55.15% $156,985
4000 - Supplies and Materials

$6,493

$31,500 20.61% $70,000 9.28% $63,507
5000 - Other Operating Expenses and Services

$107,532

$133,760 80.39% $297,244 36.18% $189,712
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$16,927 0% $37,615 0% $37,615
Indirect Costs

$0

$24,503 0% $54,450 0% $54,450
Totals $798,250 $721,939 110.57% $1,604,309 49.76% $806,059

Expenditures provided salaries and benefits for the Liberty Adult Education administrator, teachers, and classified staff providing instruction and support for the following programs: ESL/EL Civics, Citizenship, ABE/HSD/GED Prep, Career Tech Education, and transition services. CAEP funding was also used to purchase materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 

Martinez Unified

2022-23 Q3

Submitted by Suzanne Murphy
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$560,689

$375,915 149.15% $835,367 67.12% $274,678
2000 - Non-Instructional Salaries

$236,513

$151,493 156.12% $336,650 70.25% $100,137
3000 - Employee Benefits

$292,107

$179,074 163.12% $397,943 73.4% $105,836
4000 - Supplies and Materials

$94,605

$101,982 92.77% $226,627 41.74% $132,022
5000 - Other Operating Expenses and Services

$161,902

$98,870 163.75% $219,710 73.69% $57,808
6000 - Capital Outlay

$7,109

$3,199 222.22% $7,109 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$4

$39,150 0.01% $87,000 0% $86,996
Totals $1,352,929 $949,683 142.46% $2,110,406 64.11% $757,477

Q3 expenditures are entered and the school is continuing to spend according to the original budget established.  One-time rollover funds have been used to update computers including adding additional mobile labs to all ESL classrooms.  The school has also purchased equipment to support the new Pharmacy Technician Program.

Mt. Diablo Unified

2022-23 Q3

Submitted by Vittoria Abbate
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,318,938

$779,283 169.25% $1,731,740 76.16% $412,802
2000 - Non-Instructional Salaries

$506,638

$376,547 134.55% $836,770 60.55% $330,132
3000 - Employee Benefits

$710,003

$474,300 149.69% $1,054,000 67.36% $343,997
4000 - Supplies and Materials

$84,569

$58,759 143.93% $130,575 64.77% $46,006
5000 - Other Operating Expenses and Services

$125,981

$112,537 111.95% $250,082 50.38% $124,101
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$103,254

$90,117 114.58% $200,261 51.56% $97,007
Totals $2,849,383 $1,891,543 150.64% $4,203,428 67.79% $1,354,045

Mt. Diablo Adult Education provided services in the following areas during the 3rd quarter of 22/23: ESL/EL Civics, ABE/ASE/GED, Adults with Disabilities and CTEC.


CAEP provides funding for certificated and classified salaries and benefits in the ESL, Family Literacy, and Citizenship Preparation program. This program provides instruction in basic English language skills and literacy, Family Literacy and how to connect/participate in the K-12 school system to support adult students' children, and how to become a U.S. citizen, including the rights and responsibilities of citizens. Classes are offered mornings, afternoons, and evenings and include in-person and distance learning options. CAEP provides funding for classroom and office materials and supplies as well as for staff training and meeting time.


CAEP provides funding for instructors and instructional assistants to teach/assist in classes and services to Adults with Disabilities, including students with High-Functioning Autism, Intellectual and Developmental Disabilities, and Acquired Brain Injury. Students are able to choose part-time or full-time attendance/participation as well as which topics/activities they would like to learn/do. Students are able to get job experience in the Loma Vista cafe as well as interact in the general student/staff population. Job Club and one-on-one support to get a job is also provided.


In the ABE/ASE Program, CAEP funding is used to support salaries and benefits for certificated staff to provide instruction aligned with the College and Career Readiness Standards in both the high school diploma and high school equivalency preparation classes. This program also provides support for students who wish to improve their reading, writing and math skills before entering college and career training programs. CAEP funding provides salaries and benefits for clerical and student support staff as well. In addition, textbooks, online programs such as CANVAS, and classroom resources and office supplies are purchased to provide the in-person, online and hybrid classes provided by Mt. Diablo Adult Education.


The Career Technical Education Program uses CAEP funding to pay for salaries and benefits for both instructional, clerical and support staff as well as to purchase supplies and equipment for the Allied Health and Workforce Readiness Programs. These funds pay for classroom materials that mirror the supplies and equipment used in the allied health industry sectors of dental assistant, certificated nursing assistant, emergency medical technician, surgical technologist, and medical assistant. Additional support staff has been added to the CTEC program for the 2022-2023 year to market our programs at local career fairs, host community events on our campus, set up and monitor social media, and provide support with enrollment and retention of students. Computers and software are purchased for the Workforce Readiness Program. Online programs, laptops and instructional resources are purchased to enhance the learning experience of the adult students in these programs.


All expenditures are in line with our overall objectives outlined in the annual plan for the consortium.

Pittsburg Unified

2022-23 Q3

Submitted by Lisa Williams
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$750,194

$649,158 115.56% $1,442,573 52% $692,379
2000 - Non-Instructional Salaries

$438,070

$309,453 141.56% $687,674 63.7% $249,604
3000 - Employee Benefits

$481,232

$303,860 158.37% $675,245 71.27% $194,013
4000 - Supplies and Materials

$199,967

$197,195 101.41% $438,211 45.63% $238,244
5000 - Other Operating Expenses and Services

$207,095

$354,409 58.43% $787,575 26.3% $580,480
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$58,500 0% $130,000 0% $130,000
Indirect Costs

$90,744

$81,000 112.03% $180,000 50.41% $89,256
Totals $2,167,302 $1,953,575 110.94% $4,341,278 49.92% $2,173,976

All expenditures are in line with our overall objectives outlined in the annual plan for the consortium.

Quarter 3 expenses support all programs for Adult Education at Pittsburg Adult Education Center which includes salaries, benefits, supplies and operating expenses.

West Contra Costa Unified

2022-23 Q3

Submitted by Dr Paul Mansingh
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$754,500

$553,307 136.36% $1,229,571 61.36% $475,071
2000 - Non-Instructional Salaries

$505,837

$304,461 166.14% $676,580 74.76% $170,743
3000 - Employee Benefits

$524,388

$391,779 133.85% $870,619 60.23% $346,231
4000 - Supplies and Materials

$59,141

$52,940 111.71% $117,645 50.27% $58,504
5000 - Other Operating Expenses and Services

$178,741

$118,650 150.65% $263,666 67.79% $84,925
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$71,057 0% $157,904 0% $157,904
Totals $2,022,607 $1,492,193 135.55% $3,315,985 61% $1,293,378

WCCAE continues to offer both in-person and online classes for ESL and ASE. This year WCCAE re-instituted our ABE classes to help those students identified with leaning gaps in reading and math. WCCAE added an additional class at Serra and expanded the GED program to the Richmond High School site. WCCAE is in the process of growing its CTE program by adding courses such as Carpentry, Automotive Repair, and Dental Assisting. In addition, we have expanding staffing within the data & accountability department  to include one full-time and one part-time staff in order to report data in a timely manner.