California Adult Education Program
Fiscal Reporting

Produced: Aug 29, 2023, 06:29 PM UTC - By Jamon Franklin

Acalanes Union High

2022-23 Q2

Submitted by Steven France
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$84,892

$83,575
101.58%
$167,150
50.79%
$82,258
2000 - Non-Instructional Salaries

$88,207

$106,144
83.1%
$212,288
41.55%
$124,081
3000 - Employee Benefits

$80,202

$85,577
93.72%
$171,154
46.86%
$90,952
4000 - Supplies and Materials

$4,870

$8,087
60.22%
$16,174
30.11%
$11,304
5000 - Other Operating Expenses and Services

$30,465

$31,960
95.32%
$63,919
47.66%
$33,454
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$12,500

$12,500
100%
$25,000
50%
$12,500
Totals $301,136 $327,843 91.85% $655,685 45.93% $354,549

Q2 funds support salaries and benefits for the adult education administrator, teachers, and classified staff who support CAEP funded programs at Acalanes Adult Education (ELL, EL Civics, Citizenship, ASD). CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. CAEP funding was used to purchase instructional materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Antioch Unified

2022-23 Q2

Submitted by Cynthia Hunt
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$135,743

$135,629
100.08%
$452,096
30.03%
$316,353
2000 - Non-Instructional Salaries

$83,843

$62,272
134.64%
$207,574
40.39%
$123,731
3000 - Employee Benefits

$99,698

$85,718
116.31%
$285,728
34.89%
$186,030
4000 - Supplies and Materials

$1,776

$135,922
1.31%
$453,074
0.39%
$451,298
5000 - Other Operating Expenses and Services

$1,986

$55,683
3.57%
$185,609
1.07%
$183,623
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$17,700
0%
$59,000
0%
$59,000
Totals $323,046 $492,924 65.54% $1,643,081 19.66% $1,320,035

Not Entered

2022-23 2nd quarter funds provided salaries and benefits for administrator, teachers, and classified staff who support Antioch Adult Education programs: ESL/EL Civics, Citizenship, & HSD/GED Prep. CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. Students were provided with both in-person and virtual opportunities for learning. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 

The expenditures for 2022-23 Q2 come in at 19.8%, falling a tad below the target 30%. Antioch Adult Ed was assigned a new Principal at the start of 2022-23 fiscal year. Mr. Jose Hernandez took time to research, understand the current programs, and what the needs should be for the Fiscal Year. A robust budget is now in place and Q2 is the beginning of the active expenditure plan. Spending is under way, on target, and catching up with Mr. Hernandez's budget plan. Q3-Q4 will show allowable, carefully planned expenditures to support the Antioch Adult Education platform and will reach the Antioch Adult Ed required Projected Expenditure/Budget Percentage. 


Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Contra Costa CCD

2022-23 Q2

Submitted by Ihab Elmasry
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$38,077

$67,519
56.39%
$135,037
28.2%
$96,960
2000 - Non-Instructional Salaries

$105,110

$198,328
53%
$396,655
26.5%
$291,545
3000 - Employee Benefits

$59,673

$106,534
56.01%
$213,068
28.01%
$153,395
4000 - Supplies and Materials

$1,025

$21,195
4.84%
$42,390
2.42%
$41,365
5000 - Other Operating Expenses and Services

$100,971

$81,256
124.26%
$162,511
62.13%
$61,540
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $304,856 $474,831 64.2% $949,661 32.1% $644,805

Funds covered salaries and benefits for faculty who are developing pathway courses, as well as counsellors and transition specialists that provide services to adult students.


Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Contra Costa Co. Office of Education

2022-23 Q2

Submitted by Hilary Dito
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$98,926

$70,104
141.11%
$233,680
42.33%
$134,754
2000 - Non-Instructional Salaries

$125,056

$81,089
154.22%
$270,298
46.27%
$145,242
3000 - Employee Benefits

$143,078

$95,704
149.5%
$319,012
44.85%
$175,934
4000 - Supplies and Materials

$0

$600
0%
$2,000
0%
$2,000
5000 - Other Operating Expenses and Services

$86,871

$76,460
113.62%
$254,868
34.08%
$167,997
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$8,223
0%
$27,409
0%
$27,409
Indirect Costs

$17,836

$11,074
161.06%
$36,913
48.32%
$19,077
Totals $471,767 $343,254 137.44% $1,144,180 41.23% $672,413

Expenditures provided staffing for student support which include: conduct high school diploma and high school equivalency classes; enroll students, support teachers digital record keeping and conduct assessment testing for student placement; conduct high school equivalency testing and assist high school diploma students with transcript evaluation; conduct CTE courses; software and hardware technology support for student programs, teachers, reentry programs and administrative services; conduct incarcerated student reentry transition services; support COVID related distance learnin 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Liberty Union High

2022-23 Q2

Submitted by Sarah Steen
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$191,126

$130,500
146.46%
$435,000
43.94%
$243,874
2000 - Non-Instructional Salaries

$143,939

$108,000
133.28%
$360,000
39.98%
$216,061
3000 - Employee Benefits

$130,133

$105,000
123.94%
$350,000
37.18%
$219,867
4000 - Supplies and Materials

$4,632

$21,000
22.06%
$70,000
6.62%
$65,368
5000 - Other Operating Expenses and Services

$81,630

$89,173
91.54%
$297,244
27.46%
$215,614
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$11,285
0%
$37,615
0%
$37,615
Indirect Costs

$0

$16,335
0%
$54,450
0%
$54,450
Totals $551,460 $481,293 114.58% $1,604,309 34.37% $1,052,849

Expenditures provided salaries and benefits for the Liberty Adult Education administrator, teachers, and classified staff providing instruction and support for the following programs: ESL/EL Civics, Citizenship, ABE/HSD/GED Prep, Career Tech Education, and transition services. CAEP funding was also used to purchase materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Martinez Unified

2022-23 Q2

Submitted by Suzanne Murphy
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$372,344

$252,919
147.22%
$843,063
44.17%
$470,719
2000 - Non-Instructional Salaries

$140,423

$100,995
139.04%
$336,650
41.71%
$196,227
3000 - Employee Benefits

$187,983

$120,600
155.87%
$402,000
46.76%
$214,017
4000 - Supplies and Materials

$51,472

$61,988
83.04%
$206,627
24.91%
$155,155
5000 - Other Operating Expenses and Services

$92,385

$69,790
132.38%
$232,634
39.71%
$140,249
6000 - Capital Outlay

$7,109

$2,133
333.33%
$7,109
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$24,697
0%
$82,323
0%
$82,323
Totals $851,716 $633,122 134.53% $2,110,406 40.36% $1,258,690

Q2 Spending is in line with the budget.  Additional supplies purchased were to support the new Pharmacy Technician Program.  Additional online licenses were purchased for online programs to support students who are preparing for the High School Equivalency Exam and also ESL students.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Mt. Diablo Unified

2022-23 Q2

Submitted by Vittoria Abbate
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$935,567

$519,522
180.08%
$1,731,740
54.02%
$796,173
2000 - Non-Instructional Salaries

$339,987

$251,031
135.44%
$836,770
40.63%
$496,783
3000 - Employee Benefits

$484,231

$316,200
153.14%
$1,054,000
45.94%
$569,769
4000 - Supplies and Materials

$76,200

$39,173
194.52%
$130,575
58.36%
$54,375
5000 - Other Operating Expenses and Services

$80,265

$75,025
106.98%
$250,082
32.1%
$169,817
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$72,051

$60,078
119.93%
$200,261
35.98%
$128,210
Totals $1,988,301 $1,261,028 157.67% $4,203,428 47.3% $2,215,127

Mt. Diablo Adult Education provided services in the following areas during the 2nd quarter of 21/22: ESL/EL Civics, ABE/ASE/GED, Adults with Disabilities and CTEC.


CAEP provides funding for certificated and classified salaries and benefits in the ESL, Family Literacy, and Citizenship Preparation program. This program provides instruction in basic English language skills and literacy, Family Literacy and how to connect/participate in the K-12 school system to support adult students' children, and how to become a U.S. citizen, including the rights and responsibilities of citizens. Classes are offered mornings, afternoons, and evenings and include in-person and distance learning options. CAEP provides funding for classroom and office materials and supplies as well as for staff training and meeting time.


CAEP provides funding for instructors and instructional assistants to teach/assist in classes and services to Adults with Disabilities, including students with High-Functioning Autism, Intellectual and Developmental Disabilities, and Acquired Brain Injury. Students are able to choose part-time or full-time attendance/participation as well as which topics/activities they would like to learn/do. Students are able to get job experience in the Loma Vista cafe as well as interact in the general student/staff population. Job Club and one-on-one support to get a job is also provided.


In the ABE/ASE Program, CAEP funding is used to support salaries and benefits for certificated staff to provide instruction aligned with the College and Career Readiness Standards in both the high school diploma and high school equivalency preparation classes. This program also provides support for students who wish to improve their reading, writing and math skills before entering college and career training programs. CAEP funding provides salaries and benefits for clerical and student support staff as well. In addition, textbooks, online programs such as CANVAS, and classroom resources and office supplies are purchased to provide the in-person, online and hybrid classes provided by Mt. Diablo Adult Education.


The Career Technical Education Program uses CAEP funding to pay for salaries and benefits for both instructional, clerical and support staff as well as to purchase supplies and equipment for the Allied Health and Workforce Readiness Programs. These funds pay for classroom materials that mirror the supplies and equipment used in the allied health industry sectors of dental assistant, certificated nursing assistant, emergency medical technician, surgical technologist, and medical assistant. Computers and software are purchased for the Workforce Readiness Program. Online programs, laptops and instructional resources are purchased to enhance the learning experience of the adult students in these programs.


All expenditures are in line with our overall objectives outlined in the annual plan for the consortium.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Pittsburg Unified

2022-23 Q2

Submitted by Lisa Williams
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$441,934

$426,608
103.59%
$1,422,026
31.08%
$980,092
2000 - Non-Instructional Salaries

$305,649

$206,302
148.16%
$687,674
44.45%
$382,025
3000 - Employee Benefits

$304,497

$208,738
145.88%
$695,792
43.76%
$391,295
4000 - Supplies and Materials

$157,750

$131,463
120%
$438,211
36%
$280,461
5000 - Other Operating Expenses and Services

$133,586

$236,273
56.54%
$787,575
16.96%
$653,989
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$39,000
0%
$130,000
0%
$130,000
Indirect Costs

$58,707

$54,000
108.72%
$180,000
32.62%
$121,293
Totals $1,402,123 $1,302,383 107.66% $4,341,278 32.3% $2,939,155

Quarter 2 expenses support all programs for Adult Education.

We are actively filling vacant positions and will start our Computer Classes again in Quarter 3 !

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

West Contra Costa Unified

2022-23 Q2

Submitted by Dr Paul Mansingh
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$456,958

$360,628
126.71%
$1,202,094
38.01%
$745,136
2000 - Non-Instructional Salaries

$320,643

$211,217
151.81%
$704,057
45.54%
$383,414
3000 - Employee Benefits

$331,081

$261,186
126.76%
$870,619
38.03%
$539,538
4000 - Supplies and Materials

$28,173

$35,294
79.82%
$117,645
23.95%
$89,472
5000 - Other Operating Expenses and Services

$128,100

$79,100
161.95%
$263,666
48.58%
$135,566
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$47,371
0%
$157,904
0%
$157,904
Totals $1,264,955 $994,796 127.16% $3,315,985 38.15% $2,051,030

WCCAE continues to offer both in-person and online classes for ESL and ASE. This year WCCAE re-instituted our ABE classes to help those students identified with leaning gaps in reading and math. WCCAE added an additional class at Serra and expanded the GED program to the Richmond High School site. WCCAE is in the process of growing its CTE program by adding courses such as Carpentry, Automotive Repair, and Dental Assisting. The Data & Accountability department has expanded to include one full-time and one part-time staff in order to report data in a timely manner. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0