California Adult Education Program
Fiscal Reporting

Produced: Oct 2, 2023, 10:13 PM UTC - By John Cervetto

Acalanes Union High

2022-23 Q4

Submitted by Mr. Nick Carpenter
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$167,150

$167,150
100%
$167,150
100%
$0
2000 - Non-Instructional Salaries

$212,288

$212,288
100%
$212,288
100%
$0
3000 - Employee Benefits

$171,154

$171,154
100%
$171,154
100%
$0
4000 - Supplies and Materials

$16,174

$16,174
100%
$16,174
100%
$0
5000 - Other Operating Expenses and Services

$63,919

$63,919
100%
$63,919
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$25,000

$25,000
100%
$25,000
100%
$0
Totals $655,685 $655,685 100% $655,685 100% $0

4Q  funds support salaries and benefits for the adult education administrator, teachers, and classified staff who support CAEP funded programs at Acalanes Adult Education (ELL, EL Civics, Citizenship, ASD). CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. CAEP funding was used to purchase instructional materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 

Antioch Unified

2022-23 Q4

Submitted by Cynthia Hunt
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$452,096

$271,258
166.67%
$452,096
100%
$0
2000 - Non-Instructional Salaries

$207,574

$124,544
166.67%
$207,574
100%
$0
3000 - Employee Benefits

$285,728

$171,437
166.67%
$285,728
100%
$0
4000 - Supplies and Materials

$219,299

$271,844
80.67%
$453,074
48.4%
$233,775
5000 - Other Operating Expenses and Services

$17,065

$111,365
15.32%
$185,609
9.19%
$168,544
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$59,000

$35,400
166.67%
$59,000
100%
$0
Totals $1,240,762 $985,849 125.86% $1,643,081 75.51% $402,319

2022-23 4th quarter funds provided salaries and benefits for administrator, teachers, and classified staff who support Antioch Adult Education programs: ESL/EL Civics, Citizenship, & HSD/GED Prep. CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. Students were provided with both in-person and virtual opportunities for learning. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 

The expenditures for 2022-23 Q4 come in with 36.6% carry-over into 2023-24, falling a bit below the new AB1491 of 20% target by 16.6% that takes effect with 2022-23 Quarter 4 reporting. This is a planned carry-over to support 2023-24 prearranged expenditures.

Due to supply chain issues, the Adult Education Atrium (Atrium area of Adult Education does not have proper seating for Adult Students. Currently working with a vendor on a plan to better suit the Adult Ed needs in that area to make it more inviting for Adult Ed Learners to stay, study, and learn with their peers in a safe, welcoming environment) was not able to be re-designed for our Adult Education Learners in 2022-23. A portion of the 2022-23 carry-over is earmarked for the remodel expenditures in 2023-24.

The launch of our new Culinary CTE program has been slower than anticipated due to unforeseen obstacles, however this program will be up and active in early 2023-24. The start-up process began in 2022-23 with updating the student kitchen area and review/creation of the proper curriculum for the program.

Additional Administrative Support was intended to occur in 2022-23, however due to District Administrators extended discussions and preparation the position will not be filled until 2023-24. The Adult Education Administrative Support will be in the role of a TOSA (Teacher on Special Assignment). This position will provide substantial support to the Adult Program, providing necessary administrative coverage for the Antioch Adult Education site and Consortium responsibilities.

Due to a lack of Educators in the hiring pool, Adult Education still has an evening Computer Course that has yet to begin. As soon as the teaching position is filled in 2023-24, the evening course will commence. Antioch Adult Education does have positive staffing changes for 2023-24; Adding two (2) Adult Education Diploma Teachers, increased hours for ESL and for childcare support staff that supports ESL student’s children , and with the current numbers of students registered for testing, constructively considering opening a GED only class two (2) nights a week.


Contra Costa CCD

2022-23 Q4

Submitted by Ihab Elmasry
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$125,511

$135,037
92.95%
$135,037
92.95%
$9,526
2000 - Non-Instructional Salaries

$248,208

$396,655
62.58%
$396,655
62.58%
$148,447
3000 - Employee Benefits

$157,339

$213,068
73.84%
$213,068
73.84%
$55,729
4000 - Supplies and Materials

$2,400

$42,390
5.66%
$42,390
5.66%
$39,990
5000 - Other Operating Expenses and Services

$105,542

$162,511
64.94%
$162,511
64.94%
$56,969
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $639,000 $949,661 67.29% $949,661 67.29% $310,661

Funds covered salaries and benefits for faculty who are developing pathway courses, as well as counsellors and transition specialists that provide services to adult students.


Contra Costa Co. Office of Education

2022-23 Q4

Submitted by Hilary Dito
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$211,672

$140,208
150.97%
$233,680
90.58%
$22,008
2000 - Non-Instructional Salaries

$269,995

$162,179
166.48%
$270,298
99.89%
$303
3000 - Employee Benefits

$302,135

$191,407
157.85%
$319,012
94.71%
$16,877
4000 - Supplies and Materials

$0

$1,200
0%
$2,000
0%
$2,000
5000 - Other Operating Expenses and Services

$165,017

$152,921
107.91%
$254,868
64.75%
$89,851
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$16,445
0%
$27,409
0%
$27,409
Indirect Costs

$36,603

$22,148
165.27%
$36,913
99.16%
$310
Totals $985,422 $686,508 143.54% $1,144,180 86.12% $158,758

Expenditures provided staffing for student support which include: conduct high school diploma and high school equivalency classes; enroll students, support teachers digital record keeping and conduct assessment testing for student placement; conduct high school equivalency testing and assist high school diploma students with transcript evaluation; conduct CTE courses; software and hardware technology support for student programs, teachers, reentry programs and administrative services; conduct incarcerated student reentry transition services; support distance learning as needed in each facility.

Liberty Union High

2022-23 Q4

Submitted by Sarah Steen
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$356,084

$261,000
136.43%
$435,000
81.86%
$78,916
2000 - Non-Instructional Salaries

$276,048

$216,000
127.8%
$360,000
76.68%
$83,952
3000 - Employee Benefits

$231,991

$210,000
110.47%
$350,000
66.28%
$118,009
4000 - Supplies and Materials

$7,911

$42,000
18.84%
$70,000
11.3%
$62,089
5000 - Other Operating Expenses and Services

$162,887

$178,346
91.33%
$297,244
54.8%
$134,357
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$22,569
0%
$37,615
0%
$37,615
Indirect Costs

$44,875

$32,670
137.36%
$54,450
82.42%
$9,575
Totals $1,079,796 $962,585 112.18% $1,604,309 67.31% $524,513

Expenditures provided salaries and benefits for the Liberty Adult Education administrator, teachers, and classified staff providing instruction and support for the following programs: ESL/EL Civics, Citizenship, ABE/HSD/GED Prep, Career Tech Education, and transition services. ESL continues to be in high demand and we hope to open an additional section if we are able to hire credentialed staff. CAEP funding was also used to purchase materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium.

Martinez Unified

2022-23 Q4

Submitted by Suzanne Murphy
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$782,814

$505,838
154.76%
$843,063
92.85%
$60,249
2000 - Non-Instructional Salaries

$324,348

$201,990
160.58%
$336,650
96.35%
$12,302
3000 - Employee Benefits

$400,070

$241,200
165.87%
$402,000
99.52%
$1,930
4000 - Supplies and Materials

$156,963

$123,976
126.61%
$206,627
75.96%
$49,664
5000 - Other Operating Expenses and Services

$232,633

$139,580
166.67%
$232,634
100%
$1
6000 - Capital Outlay

$7,109

$4,265
166.67%
$7,109
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$82,322

$49,394
166.66%
$82,323
100%
$1
Totals $1,986,259 $1,266,244 156.86% $2,110,406 94.12% $124,147

The CAEP funding was used to support students in the areas identified by CAEP as allowable expenses.  The school had a record year for graduates in the ASE program.  We had 10 high school diploma graduates and 18 students pass the HiSET exam and earn their high school equivalency.  This year we also started the Pharmacy Technician Training Program, the program achieved accreditation through the PTCB and CVS became a partner to the program with an MOU that allows all graduates of the program to complete their required 130-hour externship required for state licensure, they also have offered jobs to student upon completion of their externship.  ESL continues to be in high demand and support for these students in quality career training remains an area of continued focus.  

Mt. Diablo Unified

2022-23 Q4

Submitted by Vittoria Abbate
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,928,697

$1,157,218
166.67%
$1,928,697
100%
$0
2000 - Non-Instructional Salaries

$705,679

$423,407
166.67%
$705,679
100%
$0
3000 - Employee Benefits

$1,031,665

$618,999
166.67%
$1,031,665
100%
$0
4000 - Supplies and Materials

$109,375

$65,625
166.67%
$109,375
100%
$0
5000 - Other Operating Expenses and Services

$227,849

$136,709
166.67%
$227,849
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$200,163

$120,098
166.67%
$200,163
100%
$0
Totals $4,203,428 $2,522,057 166.67% $4,203,428 100% $0
Not Entered

Pittsburg Unified

2022-23 Q4

Submitted by Lisa Williams
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,175,591

$853,216
137.78%
$1,422,026
82.67%
$246,435
2000 - Non-Instructional Salaries

$617,969

$412,604
149.77%
$687,674
89.86%
$69,705
3000 - Employee Benefits

$695,792

$417,475
166.67%
$695,792
100%
$0
4000 - Supplies and Materials

$247,767

$262,927
94.23%
$438,211
56.54%
$190,444
5000 - Other Operating Expenses and Services

$327,123

$472,545
69.23%
$787,575
41.54%
$460,452
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$78,000
0%
$130,000
0%
$130,000
Indirect Costs

$133,906

$108,000
123.99%
$180,000
74.39%
$46,094
Totals $3,198,148 $2,604,767 122.78% $4,341,278 73.67% $1,143,130

The CAEP funds were used to support students in the identified CAEP allowable expense areas.  Pittsburg Adult Education Center had an extraordinary year producing student outcomes: 121 high school diploma graduates, 65 CTE completers: 16 Certified Nursing Assistant, 15 Medical Assisting, 9 Billing and Coding Specialists, 19 Custodial Training, 6 EMR. Our ESL enrollment was 1200 unduplicated with 296 EFL Gains.  PAEC's enrollment of 3800 is back up from pre Covid.

The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 


West Contra Costa Unified

2022-23 Q4

Submitted by Dr Paul Mansingh
Approved by John Cervetto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,109,125

$721,256
153.78%
$1,202,094
92.27%
$92,969
2000 - Non-Instructional Salaries

$704,057

$422,434
166.67%
$704,057
100%
$0
3000 - Employee Benefits

$735,932

$522,371
140.88%
$870,619
84.53%
$134,687
4000 - Supplies and Materials

$48,770

$70,587
69.09%
$117,645
41.46%
$68,875
5000 - Other Operating Expenses and Services

$128,100

$158,200
80.97%
$263,666
48.58%
$135,566
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$136,299

$94,742
143.86%
$157,904
86.32%
$21,605
Totals $2,862,283 $1,989,591 143.86% $3,315,985 86.32% $453,702

WCCAE continues to offer both in-person and online classes for ESL and ASE. This year WCCAE re-instituted our ABE classes to help those students identified with leaning gaps in reading and math. WCCAE added an additional class at Serra and expanded the GED program to the Richmond High School site. WCCAE is in the process of growing its CTE program by adding courses such as Carpentry, Automotive Repair, and Dental Assisting. In addition, we have expanding staffing within the data & accountability department  to include one full-time and one part-time staff in order to report data in a timely manner.