California Adult Education Program
Fiscal Reporting

Produced: Sep 13, 2024, 03:58 PM UTC - By Jamon Franklin

Consortium Summary| Total Expenditures: $16,032,605 Total Allocation: $18,179,048 Total Carryover: $2,146,443 (11.81%)

Acalanes Union High

2023-24 Q4

Submitted by Mr. Nick Carpenter
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$157,957

$157,957
100%
$157,957
100%
$0
2000 - Non-Instructional Salaries

$174,310

$174,310
100%
$174,310
100%
$0
3000 - Employee Benefits

$141,025

$141,025
100%
$141,025
100%
$0
4000 - Supplies and Materials

$4,950

$4,950
100%
$4,950
100%
$0
5000 - Other Operating Expenses and Services

$46,192

$46,192
100%
$46,192
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$161,500

$161,500
100%
$161,500
100%
$0
Indirect Costs

$25,000

$25,000
100%
$25,000
100%
$0
Totals $710,934 $710,934 100% $710,934 100% $0
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$710,934$710,934$0 0% N/A09/13/2024 08:58 AM PDT

7000 - Other Outgo $161,500 - This was to repay the General Fund for inter-fund loans to Adult Education in 2021-2022 and 2022-2023. Adult Education as fully repaid the loan to the General Fund and we do not anticipate this expenditure moving forward. In MUNIS this expenditure was recorded under object code 8980. 

Antioch Unified

2023-24 Q4

Submitted by Cynthia Hunt
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$657,985

$526,388
125%
$657,985
100%
$0
2000 - Non-Instructional Salaries

$238,204

$190,563
125%
$238,204
100%
$0
3000 - Employee Benefits

$358,169

$286,535
125%
$358,169
100%
$0
4000 - Supplies and Materials

$54,039

$222,385
24.3%
$277,981
19.44%
$223,942
5000 - Other Operating Expenses and Services

$43,357

$52,329
82.85%
$65,411
66.28%
$22,054
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$60,000

$48,000
125%
$60,000
100%
$0
Totals $1,411,754 $1,326,200 106.45% $1,657,750 85.16% $245,996
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,255,431$1,009,435$245,996 19.59% N/A09/13/2024 08:58 AM PDT

2023-24 4thrd quarter funds provided salaries and benefits for administrator, teachers, and classified staff who support Antioch Adult Education programs: ESL/EL Civics, Citizenship, & HSD/GED Prep. CAEP funding was used to purchase supplies and materials for classroom instruction, software, and office supplies. Students were provided with both in-person and virtual opportunities for learning. All expenditures are in line with the objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 


Contra Costa CCD

2023-24 Q4

Submitted by Kelly Schelin
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$122,133

$150,395
81.21%
$150,395
81.21%
$28,262
2000 - Non-Instructional Salaries

$312,777

$385,026
81.24%
$385,026
81.24%
$72,249
3000 - Employee Benefits

$213,584

$223,613
95.52%
$223,613
95.52%
$10,029
4000 - Supplies and Materials

$50,293

$54,225
92.75%
$54,225
92.75%
$3,932
5000 - Other Operating Expenses and Services

$164,543

$214,379
76.75%
$214,379
76.75%
$49,836
6000 - Capital Outlay

$17,608

$20,000
88.04%
$20,000
88.04%
$2,392
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $880,938 $1,047,638 84.09% $1,047,638 84.09% $166,700
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$736,977$570,277$166,700 22.62% N/A09/13/2024 08:58 AM PDT

Funds covered salaries and benefits for faculty who are developing pathway courses, as well as counselors and transition specialists that provide services to adult students. 

Contra Costa Co. Office of Education

2023-24 Q4

Submitted by Hilary Dito
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$181,718

$124,888
145.51%
$208,146
87.3%
$26,428
2000 - Non-Instructional Salaries

$305,074

$183,058
166.65%
$305,097
99.99%
$23
3000 - Employee Benefits

$339,825

$205,871
165.07%
$343,118
99.04%
$3,293
4000 - Supplies and Materials

$0

$0
100%
$0
100%
$0
5000 - Other Operating Expenses and Services

$169,023

$143,865
117.49%
$239,775
70.49%
$70,752
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$11,874
0%
$19,790
0%
$19,790
Indirect Costs

$37,909

$23,199
163.41%
$38,665
98.04%
$756
Totals $1,033,549 $692,755 149.19% $1,154,591 89.52% $121,042
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$995,833$874,791$121,042 12.15% N/A09/13/2024 08:58 AM PDT

Expenditures provided staffing for student support which include: conduct high school diploma and high school equivalency classes; enroll students, support teachers digital record keeping and conduct assessment testing for student placement; conduct high school equivalency testing and assist high school diploma students with transcript evaluation; conduct CTE courses; software and hardware technology support for student programs, teachers, reentry programs and administrative services; conduct incarcerated student reentry transition services; support distance learning as needed in each facility.

Liberty Union High

2023-24 Q4

Submitted by Sarah Steen
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$415,221

$390,000
106.47%
$650,000
63.88%
$234,779
2000 - Non-Instructional Salaries

$317,677

$210,900
150.63%
$351,500
90.38%
$33,823
3000 - Employee Benefits

$299,273

$270,000
110.84%
$450,000
66.51%
$150,727
4000 - Supplies and Materials

$83,029

$50,100
165.73%
$83,500
99.44%
$471
5000 - Other Operating Expenses and Services

$177,273

$144,082
123.04%
$240,137
73.82%
$62,864
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$33,869
0%
$56,448
0%
$56,448
Indirect Costs

$35,000

$30,000
116.67%
$50,000
70%
$15,000
Totals $1,327,473 $1,128,951 117.58% $1,881,585 70.55% $554,112
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,357,072$802,960$554,112 40.83% N/A09/13/2024 08:58 AM PDT

2023/24 Quarter 4 expenditures provided salaries and benefits for the Liberty Adult Education administrator, teachers, and classified staff providing instruction and support for the following programs: ESL/EL Civics, Citizenship, ABE/HSD/GED Prep, Career Tech Education, and transition services. CAEP funding was also used to purchase materials and supplies. The expenditures are in line with the budget and objectives outlined in the annual plan for the Contra Costa County Adult Education Consortium. 

Martinez Unified

2023-24 Q4

Submitted by Suzanne Murphy
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$837,320

$669,856
125%
$837,320
100%
$0
2000 - Non-Instructional Salaries

$350,574

$280,459
125%
$350,574
100%
$0
3000 - Employee Benefits

$439,330

$351,464
125%
$439,330
100%
$0
4000 - Supplies and Materials

$95,414

$148,000
64.47%
$185,000
51.58%
$89,586
5000 - Other Operating Expenses and Services

$232,973

$186,730
124.76%
$233,412
99.81%
$439
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$89,567

$72,800
123.03%
$91,000
98.43%
$1,433
Totals $2,045,178 $1,709,309 119.65% $2,136,636 95.72% $91,458
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$2,012,489$1,921,031$91,458 4.54% N/A09/13/2024 08:58 AM PDT

All CAEP funding was used to support students participating in programs that are allowable through CAEP.  The funding helped support outcomes that resulted in a record number of students receiving either their high school diploma or high school equivalency.  We also supported this year an large increase in our ESL program who transitioned into both High School Equivalency and CTE programs.  We provided additional support to these students through CAEP, WIOA and our ELL pathways grant. 

Mt. Diablo Unified

2023-24 Q4

Submitted by Vittoria Abbate
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,879,199

$1,127,519
166.67%
$1,879,199
100%
$0
2000 - Non-Instructional Salaries

$808,391

$485,035
166.67%
$808,391
100%
$0
3000 - Employee Benefits

$1,132,155

$679,293
166.67%
$1,132,155
100%
$0
4000 - Supplies and Materials

$201,142

$120,685
166.67%
$201,142
100%
$0
5000 - Other Operating Expenses and Services

$319,699

$191,819
166.67%
$319,699
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$217,029

$130,217
166.67%
$217,029
100%
$0
Totals $4,557,615 $2,734,569 166.67% $4,557,615 100% $0
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,557,615$4,557,615$0 0% N/A09/13/2024 08:58 AM PDT

1000’s – 3000’s - CAEP Funding for certificated and classified staff salaries and benefits ensures the sustainability of key staff positions to support increasing number of adult learners in all CAEP funded programs being enrolled “post-pandemic”.  In particular, significant increases in enrollment in ESL Family Literacy, Adults with Disabilities and Career Tech Ed recorded for the 23-24 school year.  Additionally, current CAEP allocations for salaries and benefits, support the ongoing CAEP CCCAEC (Consortium) work on the development and implementation of seamless education pathways for adult learner transitions within MDAE and with CCCAEC member institutions/organizations that lead to jobs and careers.

4000’s - The development and implementation of new “Integrated Education and Training (IET)” programs that provide opportunities for adult learners to enter or re-enter the workforce through new pathways to jobs and careers in Contra Costa County, require new curriculum and therefore new materials for instruction, including for remedial basic skills training and accelerated learning to support the diversity of adult learners’ skill levels, leasing needs, etc.  Additionally, both supplemental learning resources such as digital and technology to provide students access to materials and resources is an ongoing funding of MDAE.

5000’s - Professional development materials “in-house” training, professional conferences and networking events are returning “post pandemic” and are integral to MDAE’s ongoing focus of ensuring all MDAE adult learners have well qualified staff teaching in MDAE programs.  In addition, new and more opportunities for professional development are being offered by Adult Education state authorized professional development organizations that help MDAE instruction and support staff, better address the many diverse and “post-pandemic” needs of adult learners in and outside of the classroom.  The CAEP funding of MDAE is being directed to these increased PD opportunities and more of MDAE’s certificated and classified staff.

Pittsburg Unified

2023-24 Q4

Submitted by Alicia Abad
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,393,587

$863,541
161.38%
$1,439,235
96.83%
$45,648
2000 - Non-Instructional Salaries

$633,407

$412,496
153.55%
$687,494
92.13%
$54,087
3000 - Employee Benefits

$823,485

$494,091
166.67%
$823,485
100%
$0
4000 - Supplies and Materials

$357,307

$277,012
128.99%
$461,686
77.39%
$104,379
5000 - Other Operating Expenses and Services

$413,129

$247,877
166.67%
$413,129
100%
$0
6000 - Capital Outlay

$192,329

$188,513
102.02%
$314,189
61.21%
$121,860
7000 - Other Outgo

$0

$78,000
0%
$130,000
0%
$130,000
Indirect Costs

$160,000

$96,000
166.67%
$160,000
100%
$0
Totals $3,973,244 $2,657,531 149.51% $4,429,218 89.71% $455,974
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,286,088$2,830,114$455,974 13.88% N/A09/13/2024 08:58 AM PDT

Quarter 4 expenditures are in line with the budget.  All funds are used to support students across all identified program areas. 

West Contra Costa Unified

2023-24 Q4

Submitted by Gregory Brooks
Approved by Jamon Franklin
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,191,637

$769,177
154.92%
$1,281,961
92.95%
$90,324
2000 - Non-Instructional Salaries

$846,993

$613,712
138.01%
$1,022,853
82.81%
$175,860
3000 - Employee Benefits

$805,342

$484,067
166.37%
$806,779
99.82%
$1,437
4000 - Supplies and Materials

$45,749

$98,386
46.5%
$163,976
27.9%
$118,227
5000 - Other Operating Expenses and Services

$166,612

$115,697
144.01%
$192,828
86.4%
$26,216
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$58,111
0%
$96,852
0%
$96,852
Indirect Costs

$152,817

$93,037
164.25%
$155,062
98.55%
$2,245
Totals $3,209,150 $2,232,187 143.77% $3,720,311 86.26% $511,161
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,266,609$2,755,448$511,161 15.65% N/A09/13/2024 08:58 AM PDT

WCCAE saw an increase in clerical expenses and benefits for 23-24.  We have made cuts to the clerical staff going into the 24-25 school year.  Additionally in 23-24, we upgraded tech for our HSD and GED programs, and purchased promethean board for our ESL program.  We have plans to increase course offerings for ESL for the 24-25 school year.