California Adult Education Program
Fiscal Reporting

Produced: Mar 4, 2024, 10:29 PM UTC - By Guillermo Mendoza

Consortium Summary| Total Expenditures: $793,068 Total Allocation: $3,959,165 Total Carryover: $3,166,097 (79.97%)
Carryover Compliance

Coachella Valley Unified

2023-24 Q2

Submitted by Jereme Weischedel
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$395,778

$337,187
117.38%
$1,053,710
37.56%
$657,932
2000 - Non-Instructional Salaries

$241,654

$137,332
175.96%
$429,164
56.31%
$187,510
3000 - Employee Benefits

$278,359

$191,506
145.35%
$598,455
46.51%
$320,096
4000 - Supplies and Materials

$28,774

$27,694
103.9%
$86,543
33.25%
$57,769
5000 - Other Operating Expenses and Services

$46,313

$27,547
168.12%
$86,084
53.8%
$39,771
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$31,095
0%
$97,171
0%
$97,171
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $990,878 $752,361 131.7% $2,351,127 42.14% $1,360,249
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$2,027,486$667,237$1,360,249 67.09% 60%-

Action steps will align with the Work Plan for 2023-24. Expenditures will be applied towards: 1) Addressing gaps in service through marketing, outreach, staffing. 2) Addressing seamless transitions by providing students with instructional materials and technology for CAEP Programs; and 3) Continuing professional development for faculty and staff in order to increasing student outcomes and persistence. This actions taken will allow for us to spend down the funds aligned with our workplan.

During the second quarter of the 2023-24 Fiscal Year Coachella Valley Adult School (CVAS) started the year offering Adult Education courses in July with summer school and the regular school year began in mid August. CVAS will offer courses in ESL, Adult High School Diploma, High School Equivalency, Integrated Education and Training and EL Civics. The specific certificated personnel costs include teacher wages for approximately 16 ESL/EL Civics, 8 HSD, 5 HSE, and 2 CTE/IET classes. CVAS offers courses in the areas of Adult High School Diploma, English as a Second Language (ESL), High School Equivalency Preparation, Career Technical Education, and Citizenship Preparation. In an effort to increase student completions, transitions, eliminate educational obstacles, and eliminate gaps in service areas, CVAS offered an array of adult education services including: career counseling and transition services, testing, tutoring, marketing/communication, professional development, data management, child care, contract services. 


Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Desert CCD

2023-24 Q2

Submitted by Dean Papas
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$85,488

$142,046
60.18%
$473,488
18.05%
$388,000
2000 - Non-Instructional Salaries

$64,762

$21,627
299.45%
$72,089
89.84%
$7,327
3000 - Employee Benefits

$73,109

$80,009
91.38%
$266,695
27.41%
$193,586
4000 - Supplies and Materials

$39,975

$40,225
99.38%
$134,082
29.81%
$94,107
5000 - Other Operating Expenses and Services

$339

$30,000
1.13%
$100,000
0.34%
$99,661
6000 - Capital Outlay

$3,067

$30,000
10.22%
$100,000
3.07%
$96,933
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$12,825

$12,654
101.35%
$42,180
30.41%
$29,355
Totals $279,565 $356,560 78.41% $1,188,534 23.52% $908,969
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$572,099-$336,870$572,099 100% 60%-

Action steps will be taken to expenditures in object codes 4000, 5000, and 6,000 as follows: Instructional Supplies and Materials for our adult education programs; Travel, Conference, and Meeting Expenses for the professional development of faculty and staff as well as for regional and state networking related to CAEP programs and practices, and Physical Equipment and Software for the improvement/upgrade of our facilities and classrooms for our adult education students.

Quarter 2 Expenditures were incurred in support of instructors and staff's salaries and benefits as well as for supplies and materials related to the educational programming and instruction in our adult education programs. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Desert Sands Unified

2023-24 Q2

Submitted by Larry Bellanich
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$13,503

$10,084
133.91%
$33,612
40.17%
$20,109
2000 - Non-Instructional Salaries

$26,344

$37,241
70.74%
$124,137
21.22%
$97,793
3000 - Employee Benefits

$21,051

$31,228
67.41%
$104,092
20.22%
$83,041
4000 - Supplies and Materials

$15,277

$9,000
169.74%
$30,000
50.92%
$14,723
5000 - Other Operating Expenses and Services

$9,047

$78,530
11.52%
$261,767
3.46%
$252,720
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$977

$5,588
17.48%
$18,628
5.24%
$17,651
Totals $86,199 $171,671 50.21% $572,236 15.06% $486,037
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$427,194-$58,843$427,194 100% 60%-

DSUSD is expecting a large 3rd quarter bill from CVAS. DSUSD is also planning to run classes for job preparation in March 2024. DSUSD has ordered upgraded technology devices to replace older models. These invoices will be included in the 3rd quarter.

Quarter 2 expenses were incurred to support Desert Sands USD's Adult Programs in ESL, High School Diploma, GED, Citizenship, short-term CTE, and transitional counseling services. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Palm Springs Unified

2023-24 Q2

Submitted by Dr. Deanna Keuilian
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$61,475

$66,885
91.91%
$209,015
29.41%
$147,540
2000 - Non-Instructional Salaries

$7,435

$6,968
106.7%
$21,775
34.14%
$14,340
3000 - Employee Benefits

$29,113

$31,597
92.14%
$98,741
29.48%
$69,628
4000 - Supplies and Materials

$2,112

$800
264%
$2,500
84.48%
$388
5000 - Other Operating Expenses and Services

$5,995

$56,167
10.67%
$175,522
3.42%
$169,527
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$5,307

$3,769
140.81%
$11,778
45.06%
$6,471
Totals $111,437 $166,186 67.06% $519,331 21.46% $407,894
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$330,986-$76,908$330,986 100% 60%-

Actions and expenditures to spend down in the 5000 series will occur which can include consulting support, public relations materials/PR, in alignment with the consortium plans.

Expenditures for quarter 2 were to support the MOU related expenditures such as staff salaries and benefits.  Additionally, dollars were used for instructional materials to support our programs. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Riverside Co. Office of Education

2023-24 Q2

Submitted by Ms. Lucie Gonzalez
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$49,419

$50,189
98.47%
$167,295
29.54%
$117,876
2000 - Non-Instructional Salaries

$73,898

$66,217
111.6%
$220,724
33.48%
$146,826
3000 - Employee Benefits

$48,801

$50,800
96.07%
$169,332
28.82%
$120,531
4000 - Supplies and Materials

$1,093

$15,000
7.29%
$50,000
2.19%
$48,907
5000 - Other Operating Expenses and Services

$117,970

$40,137
293.92%
$133,791
88.17%
$15,821
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$11,449

$11,117
102.99%
$37,057
30.9%
$25,608
Totals $302,630 $233,460 129.63% $778,199 38.89% $475,569
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$601,400$125,831$475,569 79.08% 60%-

The County Office of Education has approved raises for the classified, certificated and management staff to be disbursed at the end of February. These include a retroactive payment as well. These salary increases will be reflected in RCOE's expenditures in the Instructional and Non-Instructional Salaries categories, as well as benefits, and decreases in the Supplies and Services spending.

SCE Indio utilized $111,474 for direct student scholarships. The funds went directly to provide tuition assistance for students attending School of Career Education branch campus in Indio. Students receiving these funds enrolled in one of three CTE programs currently being offered: Dental Assistant/RDA Eligible, Medical Assistant, and Pharmacy Technician. 

CAEP funds are also being used for a percentage of non-instructional salaries and benefits for staff that directly support the CTE programs offered at the Indio branch campus. These non-instructional include a Registration Clerk, School Secretary, Student Accounts Technician, Attendance Technician, Coordinator/Principal, and Admissions Technician. 

Additionally, CAEP funds were used to support RCOE's Desert Edge School program at John J. Benoit Detention Center and Indio Day Reporting Center with partial salaries and benefits for the principal, ASE/ABE teachers, attendance registration technician, secretary, GED program assistant that serve the students. RCOE recently approved retroactive raises for the certificated, classified and management employees. Our costs will reflect these salary increases. There are also supplies and services for each site.

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0