California Adult Education Program
Fiscal Reporting

Produced: Mar 3, 2025, 06:58 PM UTC - By Guillermo Mendoza

Consortium Summary| Total Expenditures: $592,336 Total Allocation: $4,001,530 Total Carryover: $3,409,194 (85.2%)
Carryover Compliance

Coachella Valley Unified

2024-25 Q2

Submitted by Jereme Weischedel
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$306,539

$364,839
84.02%
$1,140,121
26.89%
$833,582
2000 - Non-Instructional Salaries

$249,475

$163,513
152.57%
$510,979
48.82%
$261,504
3000 - Employee Benefits

$247,349

$198,964
124.32%
$621,762
39.78%
$374,413
4000 - Supplies and Materials

$28,044

$19,872
141.13%
$62,099
45.16%
$34,055
5000 - Other Operating Expenses and Services

$30,812

$48,335
63.75%
$151,046
20.4%
$120,234
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$38,108
0%
$119,087
0%
$119,087
Totals $862,219 $833,630 103.43% $2,605,094 33.1% $1,742,875
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$2,049,182$306,307$1,742,875 85.05% 60%-
2023-24$2,027,486$1,471,574$555,912 27.42% 60%08/30/2024 04:43 PM PDT

Coachella Valley Adult School will increase spending in quarters 3 and 4 in spending to achieve the 20% threshold by quarter 4. To address the excess carryover for the current year, the following steps will be implemented: 1. Programmatic Investments: Allocate funds to support targeted program enhancements, such as purchasing updated instructional materials, implementing new student engagement initiatives, and expanding professional development opportunities for staff. 2. Student Support Services: Increase funding for supplemental resources, including tutoring programs, counseling services, and technology to directly benefit students. 3. Marketing and Outreach: Develop a comprehensive outreach campaign to increase enrollment and participation in underutilized programs, ensuring funds are efficiently utilized to meet program goals. 4. Monitoring and Reporting: Implement a quarterly financial review process to closely monitor expenditures and adjust spending plans as necessary to prevent future excess carryovers.

Coachella Valley Adult School (CVAS) - 2024-25 Second Quarter Overview

During the first quarter of the 2024-25 fiscal year, CVAS began the academic year with summer school in July, followed by the regular school year in mid-August. The school offers a comprehensive range of Adult Education courses, including English as a Second Language (ESL), Adult High School Diploma (HSD), High School Equivalency (HSE) Preparation, Career Technical Education (CTE), Integrated Education and Training (IET), and EL Civics.

Certificated personnel costs for this period covered teacher wages for approximately 17 ESL/EL Civics classes, 8 HSD classes, 6 HSE classes, and 2 CTE/IET classes. To support student success and address barriers to education, CVAS provided a wide range of services, including:

  • Career counseling and transition support
  • Academic testing and tutoring
  • Targeted marketing and communication efforts
  • Professional development for staff
  • Data management for program tracking
  • Child care assistance for students
  • Contracted services and fee assistance programs

These efforts aim to increase student completions, facilitate transitions, and close educational gaps while expanding access to high-quality adult education.

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Desert CCD

2024-25 Q2

Submitted by Dean Papas
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$84,361

$142,046
59.39%
$473,488
17.82%
$389,127
2000 - Non-Instructional Salaries

$64,145

$47,293
135.63%
$157,642
40.69%
$93,497
3000 - Employee Benefits

$69,038

$80,009
86.29%
$266,695
25.89%
$197,657
4000 - Supplies and Materials

$39,529

$32,886
120.2%
$109,621
36.06%
$70,092
5000 - Other Operating Expenses and Services

$2,099

$20,423
10.28%
$68,075
3.08%
$65,976
6000 - Capital Outlay

$43,929

$30,000
146.43%
$100,000
43.93%
$56,071
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$12,661

$12,980
97.54%
$43,266
29.26%
$30,605
Totals $315,762 $365,636 86.36% $1,218,787 25.91% $903,025
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$578,221-$324,804$578,221 100% 60%-
2023-24$572,099$0$572,099 100% 60%08/30/2024 04:43 PM PDT

College of the Desert will significantly increase its reported spending in quarters 3 and 4 to achieve the 20% threshold by quarter 4. Expenditures are currently being processed that will reflect a significant increase in support of instructional and non-instructional staffing roles that directly serve our adult basic education programs across 2024-25. Also, orders are underway to replenish and augment supplies and materials for our learning environments to best meet the needs of our adult student population. In addition, significant expenditures are currently being processed to outfit our learning environments with the furnishings and technology that will provide much needed updates/upgrades for meeting the immediate and long-terms needs of our adult basic education programs and our students.

Expenditures support staffing and resources for our ESLN and ABE programs in support of our adult education student population. Expenditures also includes assessment of learning gains and outcomes as well as professional development for our faculty and staff. In addition, expenditures include marketing and outreach to promote our ESLN and ABE programs and resources to the adult education  communities we serve. Our fiscal team is working closely with us to ensure the timely and efficient processing of all of the above mentioned expenditures to ensure the proper reporting of these expenditures and to effectively meet the 20% threshold. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Desert Sands Unified

2024-25 Q2

Submitted by Larry Bellanich
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$14,454

$8,585
168.36%
$28,618
50.51%
$14,164
2000 - Non-Instructional Salaries

$59,914

$42,879
139.73%
$142,930
41.92%
$83,016
3000 - Employee Benefits

$46,857

$31,025
151.03%
$103,418
45.31%
$56,561
4000 - Supplies and Materials

$303

$7,500
4.04%
$25,000
1.21%
$24,697
5000 - Other Operating Expenses and Services

$13,249

$72,937
18.16%
$243,124
5.45%
$229,875
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$6,659

$5,521
120.61%
$18,404
36.18%
$11,745
Totals $141,436 $168,448 83.96% $561,494 25.19% $420,058
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$431,766$11,708$420,058 97.29% 60%-
2023-24$427,194$297,466$129,728 30.37% 60%08/30/2024 04:43 PM PDT

DSUSD has not received a correct quarter 2 invoice from CVAS. It's anticpated that DSUSD will be on target once the 2nd and 3rd quarter invoces have been submitted from CVAS and paid by DSUSD. Two job skills classes are starting in Feruary and March that will have expenses that will be reflected in the 3rd quearter reporting period. Supplies have been ordered recently and will hit the books in the 3rd quarter reporting period.

Quarter 2 expenses were incurred to support Desert Sands USD's Adult Programs in ESL, High School Diploma, GED, Citizenship, short-term CTE, and transitional counseling services. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Palm Springs Unified

2024-25 Q2

Submitted by Dr. Deanna Keuilian
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$77,104

$42,407
181.82%
$141,357
54.55%
$64,253
2000 - Non-Instructional Salaries

$9,476

$4,433
213.74%
$14,778
64.12%
$5,302
3000 - Employee Benefits

$35,963

$19,288
186.45%
$64,294
55.94%
$28,331
4000 - Supplies and Materials

$0

$1,062
0%
$3,541
0%
$3,541
5000 - Other Operating Expenses and Services

$35,719

$51,986
68.71%
$173,288
20.61%
$137,569
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$7,384

$4,728
156.17%
$15,761
46.85%
$8,377
Totals $165,646 $123,906 133.69% $413,019 40.11% $247,373
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$334,527$87,154$247,373 73.95% 60%-
2023-24$330,986$252,494$78,492 23.71% 60%08/30/2024 04:43 PM PDT

To address the large carryover of grant funds for we will continue to work with CVAS and COD to provide instructional support, and enhance student services. Funds will be strategically allocated for program growth, professional development, and technology improvements to remove barriers and support learner success.

Funds will be used to continue and strengthen our partnership with Coachella Valley Adult School (CVAS) and College of the Desert (COD) to expand access to ESL courses and diploma programs for adult learners. Additionally, resources will support instructional materials, student support services, and career pathways to help adult learners transition into higher education and workforce opportunities.

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Riverside Co. Office of Education

2024-25 Q2

Submitted by Julie Carter
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$37,621

$30,987
121.41%
$103,291
36.42%
$65,670
2000 - Non-Instructional Salaries

$98,753

$62,402
158.25%
$208,006
47.48%
$109,253
3000 - Employee Benefits

$57,012

$36,611
155.72%
$122,037
46.72%
$65,025
4000 - Supplies and Materials

$168

$1,500
11.2%
$5,000
3.36%
$4,832
5000 - Other Operating Expenses and Services

$4,814

$47,747
10.08%
$159,157
3.02%
$154,343
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$8,331

$8,963
92.95%
$29,875
27.89%
$21,544
Totals $206,699 $188,210 109.82% $627,366 32.95% $420,667
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$607,834$187,167$420,667 69.21% 60%-
2023-24$601,400$581,868$19,532 3.25% 60%08/30/2024 04:43 PM PDT

The post-secondary CTE program will allocate additional funds for student scholarships. This amount will go directly to students' tuition and reduce their financial burden to increase their success in programs which lead to employment.

Expenditures to support the ABE, ASE, CTE, and WFR programs promote the  Desert Regional Consortium's effort to better integrate services and transitions. For example, the additional funding for student scholarships help to bring services to students that would otherwise be out of reach. The School of Career Education programs are vital for preparing students to transition to work in the Desert region. RCOE expended funds to continue providing and retaining qualified staff needed to address the educational needs of students at the Indio School of Career Education location, at John Benoit Detention Center, and at the Indio Day Reporting Center.

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0