California Adult Education Program
Fiscal Reporting

Produced: Feb 27, 2026, 06:11 PM UTC - By Guillermo Mendoza

Consortium Summary| Total Expenditures: $1,156,732 Total Allocation: $4,093,564 Total Carryover: $2,936,832 (71.74%)
Carryover Compliance

Coachella Valley Unified

2025-26 Q2

Submitted by Jereme Weischedel
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$382,908

$429,197
89.21%
$1,072,993
35.69%
$690,085
2000 - Non-Instructional Salaries

$191,839

$122,874
156.13%
$307,186
62.45%
$115,347
3000 - Employee Benefits

$225,435

$216,091
104.32%
$540,228
41.73%
$314,793
4000 - Supplies and Materials

$18,506

$27,283
67.83%
$68,208
27.13%
$49,702
5000 - Other Operating Expenses and Services

$91,717

$80,640
113.74%
$201,600
45.49%
$109,883
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$43,804
0%
$109,511
0%
$109,511
Totals $910,405 $919,890 98.97% $2,299,726 39.59% $1,389,321
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$2,096,313$706,992$1,389,321 66.27% 60%-
2024-25$2,049,182$1,845,769$203,413 9.93% 60%09/04/2025 08:17 AM PDT

Coachella Valley Adult School will continue to increase spending in quarters 3 in spending to achieve the 20% threshold by quarter 4. To address the excess carryover for the current year, the following steps will be implemented: 1. Programmatic Investments: Allocate funds to support targeted program enhancements, such as purchasing updated instructional materials, implementing new student engagement initiatives, and expanding professional development opportunities for staff. 2. Student Support Services: Increase funding for supplemental resources, including tutoring programs, counseling services, and technology to directly benefit students. 3. Marketing and Outreach: Develop a comprehensive outreach campaign to increase enrollment and participation in underutilized programs, ensuring funds are efficiently utilized to meet program goals. 4. Monitoring and Reporting: Implement a quarterly financial review process to closely monitor expenditures and adjust spending plans as necessary to prevent future excess carryovers.

Coachella Valley Adult School (CVAS) - 2025-26 Second Quarter Overview

During the Second quarter of the 2025-26 fiscal year, CVAS offered classes without interruption.  The school offers a comprehensive range of Adult Education courses, including English as a Second Language (ESL), Adult High School Diploma (HSD), High School Equivalency (HSE) Preparation, Career Technical Education (CTE), Integrated Education and Training (IET), and EL Civics.

Certificated personnel costs for this period covered teacher wages for approximately 17 ESL/EL Civics classes, 8 HSD classes, 5 HSE classes, and 2 CTE/IET classes. To support student success and address barriers to education, CVAS provided a wide range of services, including:

  • Career counseling and transition support
  • Academic testing and tutoring
  • Targeted marketing and communication efforts
  • Professional development for staff
  • Data management for program tracking
  • Child care assistance for students
  • Contracted services and fee assistance programs

These efforts aim to increase student completions, facilitate transitions, and close educational gaps while expanding access to high-quality adult education

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0

Desert CCD

2025-26 Q2

Submitted by Kim Dozier PhD
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$80,631

$58,758
137.23%
$146,895
54.89%
$66,264
2000 - Non-Instructional Salaries

$53,495

$88,137
60.7%
$220,343
24.28%
$166,848
3000 - Employee Benefits

$61,701

$76,945
80.19%
$192,363
32.08%
$130,662
4000 - Supplies and Materials

$6,233

$26,245
23.75%
$65,613
9.5%
$59,380
5000 - Other Operating Expenses and Services

$4,844

$4,113
117.78%
$10,282
47.11%
$5,438
6000 - Capital Outlay

$516

$11,613
4.44%
$29,033
1.78%
$28,517
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$10,115

$13,990
72.3%
$34,975
28.92%
$24,860
Totals $217,535 $279,802 77.75% $699,504 31.1% $481,969
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$591,520$109,551$481,969 81.48% 60%-
2024-25$578,221$470,237$107,984 18.68% 60%09/04/2025 08:17 AM PDT

Purchase of laptops and a secure cart for an offsite location where we offer courses. Purchase of iPads for testing purposes at an offsite location. Laptops: $350 each/40 units/$14,000 Carts: $1,145 each/2 units/ $2,290 iPads: $350 each/40 units/$14,000 Carts: $800 each/2 units/ $1,600 Total expected expense: $31,890 (estimate)

Expenses in Q2 cover instruction and staffing needs related to our educational programs, as well as classroom supplies and materials for our adult learners in our ESLN and Adult Basic Education programs. 

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0

Desert Sands Unified

2025-26 Q2

Submitted by Mr. Alpercy Bennett, Jr. M.A.
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$14,596

$11,560
126.26%
$28,901
50.5%
$14,305
2000 - Non-Instructional Salaries

$66,658

$60,157
110.81%
$150,392
44.32%
$83,734
3000 - Employee Benefits

$52,839

$44,993
117.44%
$112,483
46.98%
$59,644
4000 - Supplies and Materials

$35,595

$15,307
232.54%
$38,267
93.02%
$2,672
5000 - Other Operating Expenses and Services

$25,408

$87,000
29.2%
$217,500
11.68%
$192,092
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$9,745

$7,951
122.57%
$19,877
49.03%
$10,132
Totals $204,841 $226,968 90.25% $567,420 36.1% $362,579
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$441,696$79,117$362,579 82.09% 60%-
2024-25$431,766$306,042$125,724 29.12% 60%09/04/2025 08:17 AM PDT

Action steps to be taken include increased expenditures for Supplies and Materials ( 4000) and other Operating Expenses (5000) to support instructional programs, classroom\ learning and student services, including retention and reengagement events and services such as community outreach and registration events.

Quarter 2 expenses were incurred to support Desert Sands USD's Adult Programs in ESL, High School Diploma, GED, Citizenship, short-term CTE, and transitional counseling services.

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0

Palm Springs Unified

2025-26 Q2

Submitted by Karen Dimick
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$65,217

$55,130
118.3%
$137,826
47.32%
$72,609
2000 - Non-Instructional Salaries

$6,353

$6,273
101.28%
$15,682
40.51%
$9,329
3000 - Employee Benefits

$28,128

$26,032
108.05%
$65,081
43.22%
$36,953
4000 - Supplies and Materials

$0

$379
0%
$948
0%
$948
5000 - Other Operating Expenses and Services

$12,448

$47,570
26.17%
$118,925
10.47%
$106,477
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$5,139

$5,248
97.92%
$13,120
39.17%
$7,981
Totals $117,285 $140,633 83.4% $351,582 33.36% $234,297
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$342,222$107,925$234,297 68.46% 60%-
2024-25$334,527$325,167$9,360 2.8% 60%09/04/2025 08:17 AM PDT

The plan for Quarter 3 is to increase spending in materials and supplies along with certificated and classified salaries and health benefits to support student learning.

Quarter 2 expenditures reflect staffing, benefits, and contracted service costs necessary to support program implementation.

Quarter 2 expenditures include:

  • Certificated salary for a 1.0 FTE Transition Counselor

  • Classified salary for a 0.2850 FTE Custodian

  • Associated employee benefits

  • Contracted payments to Coachella Valley Unified School District, including related costs, materials, and TOPSPro services

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0

Riverside Co. Office of Education

2025-26 Q2

Submitted by Mr. Victor Gomez
Approved by Guillermo Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$42,275

$51,735
81.71%
$103,470
40.86%
$61,195
2000 - Non-Instructional Salaries

$98,780

$109,601
90.13%
$219,202
45.06%
$120,422
3000 - Employee Benefits

$59,292

$70,147
84.53%
$140,294
42.26%
$81,002
4000 - Supplies and Materials

$161

$5,000
3.22%
$10,000
1.61%
$9,839
5000 - Other Operating Expenses and Services

$4,329

$87,044
4.97%
$174,088
2.49%
$169,759
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$5,904

$16,177
36.5%
$32,353
18.25%
$26,449
Totals $210,741 $339,704 62.04% $679,407 31.02% $468,666
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$621,813$153,147$468,666 75.37% 60%-
2024-25$607,834$550,240$57,594 9.48% 60%09/04/2025 08:17 AM PDT

To correct this, we will (1) reallocate unspent funds to high-priority activities in the CAEP Annual Plan; (2) accelerate delayed program launches in CTE, technology purchases, and student support services; and (3) expedite hiring and scheduling for vacant or underutilized CAEP-funded positions. We will conduct fiscal reviews, adjust pacing benchmarks, and provide regular updates to the consortium to ensure spending aligns with targets. A revised expenditure plan through June 30, 2026 will prioritize direct services, equipment needs, and expanded instructional hours to ensure all remaining funds are fully utilized within the program year.

During the second quarter of the 2025-26 fiscal year, expenditures were primarily directed toward personnel, instructional resources, and essential operating services. Salary and benefit costs supported administrative oversight through a 0.30 FTE Principal and direct instructional support via a 0.25 FTE SAI Instructor, who provided High School Diploma and HSE preparation at the John Benoit Detention Center, the School of Career Education, and the Indio Day Reporting Center. Additionally, a diverse administrative team—including a 0.65 FTE Office Secretary, a 0.625 FTE Attendance & Registration Technician, and specialized technicians in admissions, registration, and student accounts—facilitated the core instructional and operational functions of the CAEP program.Beyond personnel, the quarter saw significant investment in student-facing resources and professional services. Expenditures in the 4000 category covered necessary instructional materials and supplies, while the 5000 category funded staff mileage, copier maintenance, and specialized vocational training, including Forklift Certification. Notably, the budget supported iCEV teacher licenses, which allow students to pursue certifications in over 60 CTE fields, Financial Literacy, and HSE preparation. Total costs for the period concluded with the application of a 5% indirect cost rate.

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0