CAEP Consortium Fiscal Reporting 17 Foothill De Anza / NSCCC
Year: 2020-21
CAEP Consortium Fiscal Reporting 17 Foothill De Anza / NSCCC
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
De Anza College | Submitted | Submitted | Submitted | Submitted |
Foothill College | Submitted | Submitted | Submitted | Submitted |
Fremont Union High | Submitted | Submitted | Submitted | Submitted |
Mountain View-Los Altos Union High | Submitted | Submitted | Submitted | Submitted |
Palo Alto Unified | Submitted | Submitted | Submitted | Submitted |
De Anza College
De Anza College Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $32,735 | $24,640 | 132.85% | $246,400 | 13.29% | $213,665 |
2000 - Non-Instructional Salaries | $0 | $1,000 | 0% | $10,000 | 0% | $10,000 |
3000 - Employee Benefits | $10,869 | $8,333 | 130.43% | $83,330 | 13.04% | $72,461 |
4000 - Supplies and Materials | $0 | $482 | 0% | $4,815 | 0% | $4,815 |
5000 - Other Operating Expenses and Services | $9,800 | $4,700 | 208.51% | $47,000 | 20.85% | $37,200 |
6000 - Capital Outlay | $0 | $1,200 | 0% | $12,000 | 0% | $12,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $1,546 | $2,018 | 76.62% | $20,177 | 7.66% | $18,631 |
Totals | $54,950 | $42,372 | 129.68% | $423,722 | 12.97% | $368,772 |
Corrective Action Plan
Expenditures exceed the projected amount for the quarter.- Status
- Submitted
De Anza College Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $81,657 | $73,920 | 110.47% | $246,400 | 33.14% | $164,743 |
2000 - Non-Instructional Salaries | $0 | $3,000 | 0% | $10,000 | 0% | $10,000 |
3000 - Employee Benefits | $24,292 | $24,999 | 97.17% | $83,330 | 29.15% | $59,038 |
4000 - Supplies and Materials | $0 | $1,445 | 0% | $4,815 | 0% | $4,815 |
5000 - Other Operating Expenses and Services | $9,800 | $14,100 | 69.5% | $47,000 | 20.85% | $37,200 |
6000 - Capital Outlay | $0 | $3,600 | 0% | $12,000 | 0% | $12,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,787 | $6,053 | 95.6% | $20,177 | 28.68% | $14,390 |
Totals | $121,536 | $127,117 | 95.61% | $423,722 | 28.68% | $302,186 |
Corrective Action Plan
Current annual expenditures exceed annual apportionment and previous apportionment balances are being spent down accordingly.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Thomas Ray, Dean of Language Arts
De Anza College Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $130,579 | $73,920 | 176.65% | $246,400 | 52.99% | $115,821 |
2000 - Non-Instructional Salaries | $0 | $3,000 | 0% | $10,000 | 0% | $10,000 |
3000 - Employee Benefits | $38,547 | $24,999 | 154.19% | $83,330 | 46.26% | $44,783 |
4000 - Supplies and Materials | $0 | $1,445 | 0% | $4,815 | 0% | $4,815 |
5000 - Other Operating Expenses and Services | $19,700 | $14,100 | 139.72% | $47,000 | 41.91% | $27,300 |
6000 - Capital Outlay | $0 | $3,600 | 0% | $12,000 | 0% | $12,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $9,441 | $6,053 | 155.97% | $20,177 | 46.79% | $10,736 |
Totals | $198,267 | $127,117 | 155.97% | $423,722 | 46.79% | $225,455 |
- Status
- Submitted
De Anza College Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $180,961 | $73,920 | 244.81% | $246,400 | 73.44% | $65,439 |
2000 - Non-Instructional Salaries | $0 | $3,000 | 0% | $10,000 | 0% | $10,000 |
3000 - Employee Benefits | $53,283 | $24,999 | 213.14% | $83,330 | 63.94% | $30,047 |
4000 - Supplies and Materials | $0 | $1,445 | 0% | $4,815 | 0% | $4,815 |
5000 - Other Operating Expenses and Services | $19,700 | $14,100 | 139.72% | $47,000 | 41.91% | $27,300 |
6000 - Capital Outlay | $0 | $3,600 | 0% | $12,000 | 0% | $12,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $13,616 | $6,053 | 224.94% | $20,177 | 67.48% | $6,561 |
Totals | $267,560 | $127,117 | 210.48% | $423,722 | 63.15% | $156,162 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
- Status
- Submitted
Foothill College
Foothill College Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $16,307 | 0% | $163,072 | 0% | $163,072 |
2000 - Non-Instructional Salaries | $16,872 | $37,500 | 44.99% | $150,000 | 11.25% | $133,128 |
3000 - Employee Benefits | $5,659 | $19,045 | 29.71% | $88,832 | 6.37% | $83,173 |
4000 - Supplies and Materials | $0 | $0 | 100% | $23,708 | 0% | $23,708 |
5000 - Other Operating Expenses and Services | $0 | $5,000 | 0% | $35,000 | 0% | $35,000 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $1,126 | $5,758 | 19.56% | $23,031 | 4.89% | $21,905 |
Totals | $23,657 | $83,610 | 28.29% | $483,643 | 4.89% | $459,986 |
Corrective Action Plan
Labor redistribution for Q1 1000 instructional salaries and 3000 associated benefits will appear in Q2 expenses. Stipends for faculty work in consortium workgroups will appear in Q2 expenses.- Status
- Submitted
Foothill College Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $27,985 | $48,922 | 57.2% | $163,072 | 17.16% | $135,087 |
2000 - Non-Instructional Salaries | $34,027 | $37,500 | 90.74% | $150,000 | 22.68% | $115,973 |
3000 - Employee Benefits | $17,664 | $23,262 | 75.93% | $88,832 | 19.88% | $71,168 |
4000 - Supplies and Materials | $0 | $1,224 | 0% | $23,708 | 0% | $23,708 |
5000 - Other Operating Expenses and Services | $9,800 | $9,950 | 98.49% | $35,000 | 28% | $25,200 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,473 | $5,758 | 77.69% | $23,031 | 19.42% | $18,558 |
Totals | $93,949 | $126,615 | 74.2% | $483,643 | 19.43% | $389,694 |
Corrective Action Plan
Labor redistributions will be processed for Winter 21 quarter instructional costs. Classified Salary /benefits expenditures will continue.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Valerie Fong, Acting Dean, Language Arts and the Learning Resource Center
Foothill College Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $34,537 | $48,922 | 70.6% | $163,072 | 21.18% | $128,535 |
2000 - Non-Instructional Salaries | $51,183 | $37,500 | 136.49% | $150,000 | 34.12% | $98,817 |
3000 - Employee Benefits | $25,503 | $23,262 | 109.63% | $88,832 | 28.71% | $63,329 |
4000 - Supplies and Materials | $0 | $1,224 | 0% | $23,708 | 0% | $23,708 |
5000 - Other Operating Expenses and Services | $19,700 | $9,950 | 197.99% | $35,000 | 56.29% | $15,300 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $6,545 | $5,758 | 113.67% | $23,031 | 28.42% | $16,486 |
Totals | $137,468 | $126,615 | 108.57% | $483,643 | 28.42% | $346,175 |
Corrective Action Plan
We will continue to submit labor redistributions for instructional salaries/benefits. Continued non-instructional salary/benefits for adult ed program coordinator.- Status
- Submitted
Foothill College Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $53,335 | $48,922 | 109.02% | $163,072 | 32.71% | $109,737 |
2000 - Non-Instructional Salaries | $68,338 | $37,500 | 182.23% | $150,000 | 45.56% | $81,662 |
3000 - Employee Benefits | $36,091 | $23,262 | 155.15% | $88,832 | 40.63% | $52,741 |
4000 - Supplies and Materials | $0 | $1,261 | 0% | $23,708 | 0% | $23,708 |
5000 - Other Operating Expenses and Services | $19,700 | $10,100 | 195.05% | $35,000 | 56.29% | $15,300 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $8,873 | $5,758 | 154.11% | $23,031 | 38.53% | $14,158 |
Totals | $186,337 | $126,802 | 146.95% | $483,643 | 38.53% | $297,306 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Will work with AVP to identify funding needs in support of annual plan, including ECE pathway and non-credit ESL/VESL curriculum. Continue to fund Program Coordinator, Adult Education position and non-credit ESL instruction.- Status
- Submitted
Fremont Union High
Fremont Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $214,179 | $271,291 | 78.95% | $1,085,164 | 19.74% | $870,985 |
2000 - Non-Instructional Salaries | $153,318 | $206,406 | 74.28% | $825,622 | 18.57% | $672,304 |
3000 - Employee Benefits | $137,446 | $166,217 | 82.69% | $664,866 | 20.67% | $527,420 |
4000 - Supplies and Materials | $6,421 | $11,785 | 54.48% | $47,141 | 13.62% | $40,720 |
5000 - Other Operating Expenses and Services | $54,587 | $60,899 | 89.64% | $243,594 | 22.41% | $189,007 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $143,413 | 0% | $143,413 |
Totals | $565,951 | $716,597 | 78.98% | $3,009,800 | 18.8% | $2,443,849 |
Summary of Activities:
Teacher, administrator, and support staff salaries, wages & benefits for CAEP programs. Materials, supplies, technology and software subscriptions to run general operations & support students & teachers.- Status
- Submitted
Fremont Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $487,329 | $271,291 | 179.63% | $1,085,164 | 44.91% | $597,835 |
2000 - Non-Instructional Salaries | $347,314 | $206,406 | 168.27% | $825,622 | 42.07% | $478,308 |
3000 - Employee Benefits | $295,350 | $166,217 | 177.69% | $664,866 | 44.42% | $369,516 |
4000 - Supplies and Materials | $11,106 | $11,785 | 94.24% | $47,141 | 23.56% | $36,035 |
5000 - Other Operating Expenses and Services | $97,911 | $60,899 | 160.78% | $243,594 | 40.19% | $145,683 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $143,413 | 0% | $143,413 |
Totals | $1,239,010 | $716,597 | 172.9% | $3,009,800 | 41.17% | $1,770,790 |
Summary of Activities:
Salaries & benefits for teachers, administrators & support staff. Operating expenses. Professional development to support online learning.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Lori Riehl, Principal
Fremont Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $752,201 | $271,291 | 277.27% | $1,085,164 | 69.32% | $332,963 |
2000 - Non-Instructional Salaries | $547,619 | $206,406 | 265.31% | $825,622 | 66.33% | $278,003 |
3000 - Employee Benefits | $451,541 | $166,217 | 271.66% | $664,866 | 67.91% | $213,325 |
4000 - Supplies and Materials | $13,114 | $11,785 | 111.27% | $47,141 | 27.82% | $34,027 |
5000 - Other Operating Expenses and Services | $139,786 | $60,899 | 229.54% | $243,594 | 57.38% | $103,808 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $143,413 | 0% | $143,413 |
Totals | $1,904,261 | $716,597 | 265.74% | $3,009,800 | 63.27% | $1,105,539 |
Summary of Activities:
Expenses are related to CAEP Annual Plan goals and project budget.- Status
- Submitted
Fremont Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,085,164 | $271,291 | 400% | $1,085,164 | 100% | $0 |
2000 - Non-Instructional Salaries | $825,622 | $206,406 | 400% | $825,622 | 100% | $0 |
3000 - Employee Benefits | $664,866 | $166,217 | 400% | $664,866 | 100% | $0 |
4000 - Supplies and Materials | $47,141 | $11,785 | 400% | $47,141 | 100% | $0 |
5000 - Other Operating Expenses and Services | $243,594 | $60,899 | 400% | $243,594 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $143,413 | $143,413 | 100% | $143,413 | 100% | $0 |
Totals | $3,009,800 | $860,010 | 349.97% | $3,009,800 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Salaries & benefits for administrators, teaching staff & classified to teach and run the school (note: fewer teaching hours than expected due to low enrollment and increase in classified hours for testing support). Hours for teacher collaboration and professional development regarding remote instruction. Instructional supplies (including additional computers) for staff and student loaners. Operating expenses increased in areas of facilities maintenance to ensure safety due to COVID, outreach, contracted services and postage.- Status
- Submitted
Mountain View-Los Altos Union High
Mountain View-Los Altos Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $247,872 | $379,921 | 65.24% | $1,519,683 | 16.31% | $1,271,811 |
2000 - Non-Instructional Salaries | $153,397 | $191,229 | 80.22% | $764,914 | 20.05% | $611,517 |
3000 - Employee Benefits | $154,500 | $223,566 | 69.11% | $894,265 | 17.28% | $739,765 |
4000 - Supplies and Materials | $10,850 | $26,095 | 41.58% | $104,378 | 10.39% | $93,528 |
5000 - Other Operating Expenses and Services | $134,398 | $96,123 | 139.82% | $384,490 | 34.95% | $250,092 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $43,583 | 0% | $174,333 | 0% | $174,333 |
Totals | $701,017 | $960,516 | 72.98% | $3,842,063 | 18.25% | $3,141,046 |
Summary of Activities:
Expenditures are in line for the 1st quarter expenses due to COVID-19 and distance learning.- Status
- Submitted
Mountain View-Los Altos Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $662,155 | $759,842 | 87.14% | $1,519,683 | 43.57% | $857,528 |
2000 - Non-Instructional Salaries | $351,599 | $382,457 | 91.93% | $764,914 | 45.97% | $413,315 |
3000 - Employee Benefits | $382,201 | $447,133 | 85.48% | $894,265 | 42.74% | $512,064 |
4000 - Supplies and Materials | $31,870 | $52,189 | 61.07% | $104,378 | 30.53% | $72,508 |
5000 - Other Operating Expenses and Services | $183,401 | $192,245 | 95.4% | $384,490 | 47.7% | $201,089 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $87,167 | 0% | $174,333 | 0% | $174,333 |
Totals | $1,611,226 | $1,921,032 | 83.87% | $3,842,063 | 41.94% | $2,230,837 |
Summary of Activities:
Expenses are in line with the annual projected budget.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Brenda Harris, Director
Mountain View-Los Altos Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $985,596 | $1,139,762 | 86.47% | $1,519,683 | 64.86% | $534,087 |
2000 - Non-Instructional Salaries | $533,743 | $573,686 | 93.04% | $764,914 | 69.78% | $231,171 |
3000 - Employee Benefits | $596,202 | $670,699 | 88.89% | $894,265 | 66.67% | $298,063 |
4000 - Supplies and Materials | $43,434 | $78,284 | 55.48% | $104,378 | 41.61% | $60,944 |
5000 - Other Operating Expenses and Services | $335,220 | $288,368 | 116.25% | $384,490 | 87.19% | $49,270 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $130,750 | 0% | $174,333 | 0% | $174,333 |
Totals | $2,494,195 | $2,881,547 | 86.56% | $3,842,063 | 64.92% | $1,347,868 |
Summary of Activities:
Expenses are in line with the annual projected budget.- Status
- Submitted
Mountain View-Los Altos Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,430,947 | $1,519,683 | 94.16% | $1,519,683 | 94.16% | $88,736 |
2000 - Non-Instructional Salaries | $764,914 | $764,914 | 100% | $764,914 | 100% | $0 |
3000 - Employee Benefits | $812,531 | $894,265 | 90.86% | $894,265 | 90.86% | $81,734 |
4000 - Supplies and Materials | $71,882 | $104,378 | 68.87% | $104,378 | 68.87% | $32,496 |
5000 - Other Operating Expenses and Services | $384,490 | $384,490 | 100% | $384,490 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $174,333 | $174,333 | 100% | $174,333 | 100% | $0 |
Totals | $3,639,097 | $3,842,063 | 94.72% | $3,842,063 | 94.72% | $202,966 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Due to COVID-19 several teachers and staff decided not to continue as teachers/staff and salaries and benefits are lower. We are in process of full return to school with in-person instructions and hiring new teachers/staff. Non Instructional Salaries and Operating Expenses exceed expected cost due to repairs to provide a safe environment due to COVID-19 for staff.- Status
- Submitted
Palo Alto Unified
Palo Alto Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $71,722 | $206,348 | 34.76% | $825,390 | 8.69% | $753,668 |
2000 - Non-Instructional Salaries | $127,461 | $155,391 | 82.03% | $621,564 | 20.51% | $494,103 |
3000 - Employee Benefits | $72,311 | $103,625 | 69.78% | $414,499 | 17.45% | $342,188 |
4000 - Supplies and Materials | $9,361 | $15,603 | 60% | $62,411 | 15% | $53,050 |
5000 - Other Operating Expenses and Services | $11,103 | $26,178 | 42.41% | $104,710 | 10.6% | $93,607 |
6000 - Capital Outlay | $0 | $0 | 100% | $64,962 | 0% | $64,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $104,500 | 0% | $104,500 |
Totals | $291,958 | $507,144 | 57.57% | $2,198,036 | 13.28% | $1,906,078 |
Corrective Action Plan
expenditures reduced for beginning of year due to COVID, will catch up during the year.- Status
- Submitted
Palo Alto Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $203,988 | $412,695 | 49.43% | $825,390 | 24.71% | $621,402 |
2000 - Non-Instructional Salaries | $268,491 | $310,782 | 86.39% | $621,564 | 43.2% | $353,073 |
3000 - Employee Benefits | $157,748 | $207,250 | 76.12% | $414,499 | 38.06% | $256,751 |
4000 - Supplies and Materials | $15,701 | $31,206 | 50.31% | $62,411 | 25.16% | $46,710 |
5000 - Other Operating Expenses and Services | $29,975 | $52,355 | 57.25% | $104,710 | 28.63% | $74,735 |
6000 - Capital Outlay | $0 | $32,481 | 0% | $64,962 | 0% | $64,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $104,500 | 0% | $104,500 |
Totals | $675,903 | $1,046,768 | 64.57% | $2,198,036 | 30.75% | $1,522,133 |
Summary of Activities:
up to date 3-3-21- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Tom Keating, Prinicpal
Palo Alto Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $347,157 | $619,043 | 56.08% | $825,390 | 42.06% | $478,233 |
2000 - Non-Instructional Salaries | $413,088 | $466,173 | 88.61% | $621,564 | 66.46% | $208,476 |
3000 - Employee Benefits | $244,648 | $310,874 | 78.7% | $414,499 | 59.02% | $169,851 |
4000 - Supplies and Materials | $18,667 | $46,808 | 39.88% | $62,411 | 29.91% | $43,744 |
5000 - Other Operating Expenses and Services | $57,868 | $78,533 | 73.69% | $104,710 | 55.27% | $46,842 |
6000 - Capital Outlay | $0 | $48,722 | 0% | $64,962 | 0% | $64,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $104,500 | 0% | $104,500 |
Totals | $1,081,428 | $1,570,152 | 68.87% | $2,198,036 | 49.2% | $1,116,608 |
- Status
- Submitted
Palo Alto Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $501,038 | $825,390 | 60.7% | $825,390 | 60.7% | $324,352 |
2000 - Non-Instructional Salaries | $582,186 | $621,564 | 93.66% | $621,564 | 93.66% | $39,378 |
3000 - Employee Benefits | $335,840 | $414,499 | 81.02% | $414,499 | 81.02% | $78,659 |
4000 - Supplies and Materials | $61,815 | $62,411 | 99.05% | $62,411 | 99.05% | $596 |
5000 - Other Operating Expenses and Services | $57,868 | $104,710 | 55.27% | $104,710 | 55.27% | $46,842 |
6000 - Capital Outlay | $0 | $64,962 | 0% | $64,962 | 0% | $64,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $64,627 | $104,500 | 61.84% | $104,500 | 61.84% | $39,873 |
Totals | $1,603,374 | $2,198,036 | 72.95% | $2,198,036 | 72.95% | $594,662 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
AEP funds support principal, administrative staff, classroom and resource teachers' salaries, and employee costs for various Adult School programs such as ESL, Consortium, WASC, Preschool family, Vocational Education, Senior Friendship Day, and some Community Ed classes. Salary expenses were higher than budgeted due to an increase in the salary schedule, retroactive to the full year, and a one-time bonus payment which hit in June. Classroom and office supplies expenses higher than budgeted, and we will need to adjust this budget for 21-22. The budget overage in salary and classroom supplies are offset by favorability in employee costs and operating expenses in the 5XXX accounts. The reduction and adjustments in the 5XXX account also helped to absorb indirect costs. Many classes were not held in person which reduced rental and classroom expenses. Most classes this year were online based, but as the year progressed, we attempted to move some classes to in-person with limited capacity. We- Status
- Submitted
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