California Adult Education Program
Fiscal Reporting

De Anza College

2022-23 Q2

Submitted by Vins Chacko
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$53,297

$84,960 62.73% $212,400 25.09% $159,103
2000 - Non-Instructional Salaries

$14,181

$14,000 101.29% $35,000 40.52% $20,819
3000 - Employee Benefits

$21,157

$30,400 69.6% $76,000 27.84% $54,843
4000 - Supplies and Materials

$0

$2,600 0% $6,500 0% $6,500
5000 - Other Operating Expenses and Services

$19,800

$14,376 137.73% $35,940 55.09% $16,140
6000 - Capital Outlay

$0

$2,400 0% $6,000 0% $6,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$5,422

$7,362 73.65% $18,405 29.46% $12,983
Totals $113,857 $156,098 72.94% $390,245 29.18% $276,388

We are in the process of reallocating counseling work hours for additional instructional support starting January 2023 (Q3). De Anza is also in the process of hiring an adult education support staff to lead the CAEP initiatives. The new hire is projected to start in April 2023 (Q4). De Anza is on target to spend the budget for CAEP activities during Q3 and Q4.

Instructional salaries are paid to provide counseling support to adult education students to transition into college and increase adult dual enrollment in community college. The Non-instruction salaries are paid to provide administrative support to adult education students and employees to administer registration and completions. The Resource Development Associates consulting fee is provided for the services they provide to support adult education transition into college.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Foothill College

2022-23 Q2

Submitted by Valerie Fong
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$26,447

$42,725 61.9% $122,071 21.67% $95,624
2000 - Non-Instructional Salaries

$72,141

$98,539 73.21% $281,541 25.62% $209,400
3000 - Employee Benefits

$33,827

$32,409 104.38% $92,597 36.53% $58,770
4000 - Supplies and Materials

$351

$350 100.29% $1,000 35.1% $649
5000 - Other Operating Expenses and Services

$0

$7,000 0% $20,000 0% $20,000
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$5,676

$9,052 62.71% $25,862 21.95% $20,186
Totals $138,442 $190,075 72.84% $543,071 25.49% $404,629

Some movements in personnel have required backfill and contract changes. Due to some delays in HR processing of the contract changes, labor redistributions have been needed to charge salaries and benefits to the appropriate funds. Labor redistributions will be processed for non-instructional and instructional salaries and benefits for the Program Coordinator, Adult Ed, and noncredit ESL faculty. We are in the process of hiring backfill for the Student Success Specialist for Adult Ed. Invoice for consortium director was processed in Q3.

Not Entered

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Fremont Union High

2022-23 Q2

Submitted by Lori Riehl
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$576,122

$624,373 92.27% $1,248,745 46.14% $672,623
2000 - Non-Instructional Salaries

$408,680

$434,324 94.1% $868,647 47.05% $459,967
3000 - Employee Benefits

$383,548

$404,935 94.72% $809,870 47.36% $426,322
4000 - Supplies and Materials

$21,191

$23,835 88.91% $47,670 44.45% $26,479
5000 - Other Operating Expenses and Services

$117,808

$101,719 115.82% $203,438 57.91% $85,630
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$79,212 0% $158,423 0% $158,423
Totals $1,507,349 $1,668,397 90.35% $3,336,793 45.17% $1,829,444

CAEP teachers & staff; services to manage the registrations, fees and finances of the school; school supplies & services; staff computers; staff development.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Mountain View-Los Altos Union High

2022-23 Q2

Submitted by Julie Vo MVLAHSD
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$733,173

$794,388 92.29% $1,588,776 46.15% $855,603
2000 - Non-Instructional Salaries

$447,671

$428,137 104.56% $856,273 52.28% $408,602
3000 - Employee Benefits

$492,449

$534,732 92.09% $1,069,463 46.05% $577,014
4000 - Supplies and Materials

$20,000

$10,000 200% $20,000 100% $0
5000 - Other Operating Expenses and Services

$309,824

$189,559 163.45% $379,117 81.72% $69,293
6000 - Capital Outlay

$16,200

$8,100 200% $16,200 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$98,435 0% $196,870 0% $196,870
Totals $2,019,317 $2,063,350 97.87% $4,126,699 48.93% $2,107,382
Not Entered

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Palo Alto Unified

2022-23 Q2

Submitted by Tom Keating
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$278,533

$283,437 98.27% $566,874 49.13% $288,341
2000 - Non-Instructional Salaries

$303,709

$447,560 67.86% $895,120 33.93% $591,411
3000 - Employee Benefits

$189,941

$279,564 67.94% $559,128 33.97% $369,187
4000 - Supplies and Materials

$23,412

$38,005 61.6% $76,010 30.8% $52,598
5000 - Other Operating Expenses and Services

$51,867

$60,080 86.33% $120,160 43.16% $68,293
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$58,354 0% $116,708 0% $116,708
Totals $847,462 $1,167,000 72.62% $2,334,000 36.31% $1,486,538
Not Entered

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0