California Adult Education Program
Fiscal Reporting

Produced: Sep 27, 2024, 06:30 PM UTC - By Jenée Crayne

Consortium Summary| Total Expenditures: $9,765,262 Total Allocation: $10,466,894 Total Carryover: $701,632 (6.7%)

De Anza College

2023-24 Q4

Submitted by Tiffany Rodriguez-Tran
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$129,956

$152,000
85.5%
$152,000
85.5%
$22,044
2000 - Non-Instructional Salaries

$63,814

$113,870
56.04%
$113,870
56.04%
$50,056
3000 - Employee Benefits

$73,185

$76,454
95.72%
$76,454
95.72%
$3,269
4000 - Supplies and Materials

$1,955

$3,000
65.17%
$3,000
65.17%
$1,045
5000 - Other Operating Expenses and Services

$28,287

$33,243
85.09%
$33,243
85.09%
$4,956
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$14,859

$15,773
94.21%
$15,773
94.21%
$914
Totals $312,056 $394,340 79.13% $394,340 79.13% $82,284
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$265,858$183,574$82,284 30.95% N/A09/27/2024 11:30 AM PDT

De Anza College has hired an Internship Coordinator who works on job development and assist student transition (introduction or re-entry) into workforce.  

Foothill College

2023-24 Q4

Submitted by Valerie Fong
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$0

$31,550
0%
$31,550
0%
$31,550
2000 - Non-Instructional Salaries

$195,794

$215,000
91.07%
$215,000
91.07%
$19,206
3000 - Employee Benefits

$73,576

$109,094
67.44%
$109,094
67.44%
$35,518
4000 - Supplies and Materials

$5,240

$8,000
65.5%
$8,000
65.5%
$2,760
5000 - Other Operating Expenses and Services

$26,915

$36,986
72.77%
$36,986
72.77%
$10,071
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$15,076

$20,031
75.26%
$20,031
75.26%
$4,955
Totals $316,601 $420,661 75.26% $420,661 75.26% $104,060
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$265,858$161,798$104,060 39.14% N/A09/27/2024 11:30 AM PDT

The college underspent projected labor and benefits due to staffing moves. A full-time Student Success Specialist for Adult Education worked out-of-class in a different position, and then was hired permanently for that position. She was backfilled by a TEA at a compensation rate less than the full-time staff rate. Additionally, due to restrictions on number of days TEAs can work, there was a period of time with no backfill for the permanent position. The college plans to discuss with the Consortium use of the excess carryover to support the consortium's data needs. 

Fremont Union High

2023-24 Q4

Submitted by Lori Riehl
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,462,299

$1,462,299
100%
$1,462,299
100%
$0
2000 - Non-Instructional Salaries

$861,651

$861,651
100%
$861,651
100%
$0
3000 - Employee Benefits

$854,298

$854,298
100%
$854,298
100%
$0
4000 - Supplies and Materials

$36,354

$36,354
100%
$36,354
100%
$0
5000 - Other Operating Expenses and Services

$228,996

$228,996
100%
$228,996
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$167,481

$167,481
100%
$167,481
100%
$0
Totals $3,611,079 $3,611,079 100% $3,611,079 100% $0
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,611,079$3,611,079$0 0% N/A09/27/2024 11:30 AM PDT

Salaries and benefits for certificated and classified staff who support CAEP. All staff received salary/hourly rate increases this year. Instructional materials and supplies to increase classes for ESL and K12 Success programs. Operations costs at two sites. Advertising to increase outreach and program enrollment.

Mountain View-Los Altos Union High

2023-24 Q4

Submitted by Julie Vo MVLAHSD
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,563,816

$1,610,466
97.1%
$1,610,466
97.1%
$46,650
2000 - Non-Instructional Salaries

$938,340

$938,340
100%
$938,340
100%
$0
3000 - Employee Benefits

$1,005,685

$1,116,969
90.04%
$1,116,969
90.04%
$111,284
4000 - Supplies and Materials

$37,230

$37,230
100%
$37,230
100%
$0
5000 - Other Operating Expenses and Services

$462,393

$488,912
94.58%
$488,912
94.58%
$26,519
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$200,373

$209,413
95.68%
$209,413
95.68%
$9,040
Totals $4,207,837 $4,401,330 95.6% $4,401,330 95.6% $193,493
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,401,330$4,207,837$193,493 4.4% N/A09/27/2024 11:30 AM PDT

4.4% carryover is a result of multiple vacancies that occurred this year in multiple departments (3 ESL, 1 GED and 3 CTE teachers).

Palo Alto Unified

2023-24 Q4

Submitted by Jim Sherman
Approved by Jenée Crayne
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$566,477

$635,035
89.2%
$635,035
89.2%
$68,558
2000 - Non-Instructional Salaries

$692,572

$795,547
87.06%
$795,547
87.06%
$102,975
3000 - Employee Benefits

$403,498

$478,721
84.29%
$478,721
84.29%
$75,223
4000 - Supplies and Materials

$80,367

$100,000
80.37%
$100,000
80.37%
$19,633
5000 - Other Operating Expenses and Services

$59,919

$100,000
59.92%
$100,000
59.92%
$40,081
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$54,726

$54,727
100%
$54,727
100%
$1
Indirect Costs

$90,141

$105,465
85.47%
$105,465
85.47%
$15,324
Totals $1,947,700 $2,269,495 85.82% $2,269,495 85.82% $321,795
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,922,769$1,600,974$321,795 16.74% N/A09/27/2024 11:30 AM PDT
Not Entered