CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
Year: 2019-20
CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Gavilan Joint CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Gilroy Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Morgan Hill Unified | Submitted | Submitted | Not Submitted | Not Submitted |
San Benito High | Submitted | Submitted | Not Submitted | Not Submitted |
Gavilan Joint CCD
Gavilan Joint CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,131 | $59,443 | 69.19% | $237,771 | 17.3% | $196,640 |
2000 - Non-Instructional Salaries | $19,767 | $30,190 | 65.48% | $120,758 | 16.37% | $100,991 |
3000 - Employee Benefits | $21,622 | $23,537 | 91.86% | $94,147 | 22.97% | $72,525 |
4000 - Supplies and Materials | $3,510 | $2,625 | 133.71% | $10,500 | 33.43% | $6,990 |
5000 - Other Operating Expenses and Services | $3,522 | $28,147 | 12.51% | $112,587 | 3.13% | $109,065 |
6000 - Capital Outlay | $36 | $750 | 4.8% | $3,000 | 1.2% | $2,964 |
7000 - Other Outgo | $3,692 | $3,750 | 98.45% | $15,000 | 24.61% | $11,308 |
Indirect Costs | $4,664 | $7,423 | 62.83% | $29,692 | 15.71% | $25,028 |
Totals | $97,944 | $155,864 | 62.84% | $623,455 | 15.71% | $525,511 |
Corrective Action Plan
Cost have been reduced as a result of personnel changes. Short-term vocational program development expenses will increase progress toward the target.Summary of Activities:
Courses and embedded support are continuing. Curriculum and program development is occurring.- Status
- Submitted
Gavilan Joint CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,466 | $118,886 | 89.55% | $237,771 | 44.78% | $131,305 |
2000 - Non-Instructional Salaries | $65,658 | $60,379 | 108.74% | $120,758 | 54.37% | $55,100 |
3000 - Employee Benefits | $51,345 | $47,074 | 109.07% | $94,147 | 54.54% | $42,802 |
4000 - Supplies and Materials | $4,921 | $5,250 | 93.73% | $10,500 | 46.87% | $5,579 |
5000 - Other Operating Expenses and Services | $17,605 | $56,294 | 31.27% | $112,587 | 15.64% | $94,982 |
6000 - Capital Outlay | $1,784 | $1,500 | 118.93% | $3,000 | 59.47% | $1,216 |
7000 - Other Outgo | $23,470 | $7,500 | 312.93% | $15,000 | 156.47% | |
Indirect Costs | $13,562 | $14,846 | 91.35% | $29,692 | 45.68% | $16,130 |
Totals | $284,811 | $311,728 | 91.37% | $623,455 | 45.68% | $338,644 |
Summary of Activities:
Working towards 3 year plan.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Randy Brown
Gavilan Joint CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,466 | $178,328 | 59.7% | $237,771 | 44.78% | $131,305 |
2000 - Non-Instructional Salaries | $65,658 | $90,569 | 72.5% | $120,758 | 54.37% | $55,100 |
3000 - Employee Benefits | $51,345 | $70,610 | 72.72% | $94,147 | 54.54% | $42,802 |
4000 - Supplies and Materials | $4,921 | $7,875 | 62.49% | $10,500 | 46.87% | $5,579 |
5000 - Other Operating Expenses and Services | $17,605 | $84,440 | 20.85% | $112,587 | 15.64% | $94,982 |
6000 - Capital Outlay | $1,784 | $2,250 | 79.29% | $3,000 | 59.47% | $1,216 |
7000 - Other Outgo | $23,470 | $11,250 | 208.62% | $15,000 | 156.47% | |
Indirect Costs | $13,562 | $22,269 | 60.9% | $29,692 | 45.68% | $16,130 |
Totals | $284,811 | $467,591 | 60.91% | $623,455 | 45.68% | $338,644 |
- Status
- Unsubmitted
Gavilan Joint CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,466 | $237,771 | 44.78% | $237,771 | 44.78% | $131,305 |
2000 - Non-Instructional Salaries | $65,658 | $120,758 | 54.37% | $120,758 | 54.37% | $55,100 |
3000 - Employee Benefits | $51,345 | $94,147 | 54.54% | $94,147 | 54.54% | $42,802 |
4000 - Supplies and Materials | $4,921 | $10,500 | 46.87% | $10,500 | 46.87% | $5,579 |
5000 - Other Operating Expenses and Services | $17,605 | $112,587 | 15.64% | $112,587 | 15.64% | $94,982 |
6000 - Capital Outlay | $1,784 | $3,000 | 59.47% | $3,000 | 59.47% | $1,216 |
7000 - Other Outgo | $23,470 | $15,000 | 156.47% | $15,000 | 156.47% | |
Indirect Costs | $13,562 | $29,692 | 45.68% | $29,692 | 45.68% | $16,130 |
Totals | $284,811 | $623,455 | 45.68% | $623,455 | 45.68% | $338,644 |
- Status
- Unsubmitted
Gilroy Unified
Gilroy Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,981 | $33,611 | 113% | $134,444 | 28.25% | $96,463 |
2000 - Non-Instructional Salaries | $9,725 | $8,714 | 111.6% | $34,857 | 27.9% | $25,132 |
3000 - Employee Benefits | $10,361 | $10,916 | 94.91% | $43,665 | 23.73% | $33,304 |
4000 - Supplies and Materials | $295 | $22,952 | 1.29% | $91,807 | 0.32% | $91,512 |
5000 - Other Operating Expenses and Services | $601 | $1,933 | 31.09% | $7,733 | 7.77% | $7,132 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
Totals | $58,963 | $78,127 | 75.47% | $327,506 | 18% | $268,543 |
Corrective Action Plan
Slow purchasing beginning will pick up by 3rd and 4th quarterSummary of Activities:
Start of year with regular on-going expenditures, primarily in salary/benefits- Status
- Submitted
Gilroy Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $79,486 | $67,222 | 118.24% | $134,444 | 59.12% | $54,958 |
2000 - Non-Instructional Salaries | $20,644 | $17,429 | 118.45% | $34,857 | 59.22% | $14,213 |
3000 - Employee Benefits | $22,839 | $21,833 | 104.61% | $43,665 | 52.31% | $20,826 |
4000 - Supplies and Materials | $992 | $45,904 | 2.16% | $91,807 | 1.08% | $90,815 |
5000 - Other Operating Expenses and Services | $1,909 | $3,867 | 49.37% | $7,733 | 24.69% | $5,824 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,294 | $0 | 100% | $15,000 | 21.96% | $11,706 |
Totals | $129,164 | $156,253 | 82.66% | $327,506 | 39.44% | $198,342 |
Summary of Activities:
Continued Admin salary, classes for Diploma (3 pt time teachers), HSE (1 pt time teacher), Child Care (2 hourly pt time), .5 salary for office support and office and classroom supplies.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Greg Camacho-Light, Administrator of Alternative Educational Programs
Gilroy Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $79,486 | $100,833 | 78.83% | $134,444 | 59.12% | $54,958 |
2000 - Non-Instructional Salaries | $20,644 | $26,143 | 78.97% | $34,857 | 59.22% | $14,213 |
3000 - Employee Benefits | $22,839 | $32,749 | 69.74% | $43,665 | 52.31% | $20,826 |
4000 - Supplies and Materials | $992 | $68,855 | 1.44% | $91,807 | 1.08% | $90,815 |
5000 - Other Operating Expenses and Services | $1,909 | $5,800 | 32.92% | $7,733 | 24.69% | $5,824 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,294 | $0 | 100% | $15,000 | 21.96% | $11,706 |
Totals | $129,164 | $234,380 | 55.11% | $327,506 | 39.44% | $198,342 |
- Status
- Unsubmitted
Gilroy Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $79,486 | $134,444 | 59.12% | $134,444 | 59.12% | $54,958 |
2000 - Non-Instructional Salaries | $20,644 | $34,857 | 59.22% | $34,857 | 59.22% | $14,213 |
3000 - Employee Benefits | $22,839 | $43,665 | 52.31% | $43,665 | 52.31% | $20,826 |
4000 - Supplies and Materials | $992 | $91,807 | 1.08% | $91,807 | 1.08% | $90,815 |
5000 - Other Operating Expenses and Services | $1,909 | $7,733 | 24.69% | $7,733 | 24.69% | $5,824 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,294 | $15,000 | 21.96% | $15,000 | 21.96% | $11,706 |
Totals | $129,164 | $327,506 | 39.44% | $327,506 | 39.44% | $198,342 |
- Status
- Unsubmitted
Morgan Hill Unified
Morgan Hill Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,425 | $64,278 | 67.56% | $257,111 | 16.89% | $213,686 |
2000 - Non-Instructional Salaries | $24,283 | $30,488 | 79.65% | $121,952 | 19.91% | $97,669 |
3000 - Employee Benefits | $22,568 | $29,054 | 77.68% | $116,217 | 19.42% | $93,649 |
4000 - Supplies and Materials | $1,005 | $29,354 | 3.42% | $117,415 | 0.86% | $116,410 |
5000 - Other Operating Expenses and Services | $1,827 | $8,126 | 22.48% | $32,505 | 5.62% | $30,678 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $93,108 | $161,300 | 57.72% | $677,459 | 13.74% | $584,351 |
Corrective Action Plan
We are working on hiring teachers and employees for open positions. We anticipate higher spending in Q2. Indirect costs will all be paid in Q4.- Status
- Submitted
Morgan Hill Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,242 | $64,278 | 165.29% | $257,111 | 41.32% | $150,869 |
2000 - Non-Instructional Salaries | $51,125 | $30,488 | 167.69% | $121,952 | 41.92% | $70,827 |
3000 - Employee Benefits | $49,259 | $29,054 | 169.54% | $116,217 | 42.39% | $66,958 |
4000 - Supplies and Materials | $1,363 | $29,354 | 4.64% | $117,415 | 1.16% | $116,052 |
5000 - Other Operating Expenses and Services | $3,013 | $8,126 | 37.08% | $32,505 | 9.27% | $29,492 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $211,002 | $161,300 | 130.81% | $677,459 | 31.15% | $466,457 |
Summary of Activities:
Funds were used to hire teachers, pay salaries, and send administration to the CAEP conference. Indirect costs will be submitted in Q4.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Shannon Lane
Morgan Hill Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,242 | $64,278 | 165.29% | $257,111 | 41.32% | $150,869 |
2000 - Non-Instructional Salaries | $51,125 | $30,488 | 167.69% | $121,952 | 41.92% | $70,827 |
3000 - Employee Benefits | $49,259 | $29,054 | 169.54% | $116,217 | 42.39% | $66,958 |
4000 - Supplies and Materials | $1,363 | $29,354 | 4.64% | $117,415 | 1.16% | $116,052 |
5000 - Other Operating Expenses and Services | $3,013 | $8,126 | 37.08% | $32,505 | 9.27% | $29,492 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $32,259 | 0% | $32,259 |
Totals | $211,002 | $161,300 | 130.81% | $677,459 | 31.15% | $466,457 |
- Status
- Unsubmitted
Morgan Hill Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,242 | $64,278 | 165.29% | $257,111 | 41.32% | $150,869 |
2000 - Non-Instructional Salaries | $51,125 | $30,488 | 167.69% | $121,952 | 41.92% | $70,827 |
3000 - Employee Benefits | $49,259 | $29,054 | 169.54% | $116,217 | 42.39% | $66,958 |
4000 - Supplies and Materials | $1,363 | $29,354 | 4.64% | $117,415 | 1.16% | $116,052 |
5000 - Other Operating Expenses and Services | $3,013 | $8,126 | 37.08% | $32,505 | 9.27% | $29,492 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $32,259 | 0% | $32,259 | 0% | $32,259 |
Totals | $211,002 | $193,559 | 109.01% | $677,459 | 31.15% | $466,457 |
- Status
- Unsubmitted
San Benito High
San Benito High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178 | $8,353 | 38.05% | $33,412 | 9.51% | $30,234 |
2000 - Non-Instructional Salaries | $5,586 | $4,456 | 125.37% | $17,822 | 31.34% | $12,236 |
3000 - Employee Benefits | $3,948 | $6,449 | 61.22% | $25,795 | 15.31% | $21,847 |
4000 - Supplies and Materials | $56 | $750 | 7.47% | $3,000 | 1.87% | $2,944 |
5000 - Other Operating Expenses and Services | $325 | $1,052 | 30.89% | $4,209 | 7.72% | $3,884 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $13,093 | $21,060 | 62.17% | $88,450 | 14.8% | $75,357 |
Corrective Action Plan
We will determine if we need an additional Adult Ed teacher by next quarter. As of now, staffing is appropriate.- Status
- Submitted
San Benito High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $8,711 | $16,706 | 52.14% | $33,412 | 26.07% | $24,701 |
2000 - Non-Instructional Salaries | $11,013 | $8,911 | 123.59% | $17,822 | 61.79% | $6,809 |
3000 - Employee Benefits | $6,415 | $12,898 | 49.74% | $25,795 | 24.87% | $19,380 |
4000 - Supplies and Materials | $109 | $1,500 | 7.27% | $3,000 | 3.63% | $2,891 |
5000 - Other Operating Expenses and Services | $1,497 | $2,105 | 71.13% | $4,209 | 35.57% | $2,712 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $27,745 | $42,119 | 65.87% | $88,450 | 31.37% | $60,705 |
Summary of Activities:
Funds were used to, pay salaries.,- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Elaine Klauer
San Benito High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $8,711 | $25,059 | 34.76% | $33,412 | 26.07% | $24,701 |
2000 - Non-Instructional Salaries | $11,013 | $13,367 | 82.39% | $17,822 | 61.79% | $6,809 |
3000 - Employee Benefits | $6,415 | $19,346 | 33.16% | $25,795 | 24.87% | $19,380 |
4000 - Supplies and Materials | $109 | $2,250 | 4.84% | $3,000 | 3.63% | $2,891 |
5000 - Other Operating Expenses and Services | $1,497 | $3,157 | 47.42% | $4,209 | 35.57% | $2,712 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $4,212 | 0% | $4,212 |
Totals | $27,745 | $63,179 | 43.92% | $88,450 | 31.37% | $60,705 |
- Status
- Unsubmitted
San Benito High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $8,711 | $33,412 | 26.07% | $33,412 | 26.07% | $24,701 |
2000 - Non-Instructional Salaries | $11,013 | $17,822 | 61.79% | $17,822 | 61.79% | $6,809 |
3000 - Employee Benefits | $6,415 | $25,795 | 24.87% | $25,795 | 24.87% | $19,380 |
4000 - Supplies and Materials | $109 | $3,000 | 3.63% | $3,000 | 3.63% | $2,891 |
5000 - Other Operating Expenses and Services | $1,497 | $4,209 | 35.57% | $4,209 | 35.57% | $2,712 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $4,212 | 0% | $4,212 | 0% | $4,212 |
Totals | $27,745 | $88,450 | 31.37% | $88,450 | 31.37% | $60,705 |
- Status
- Unsubmitted
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