CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
Year: 2020-21
CAEP Consortium Fiscal Reporting 18 Gavilan Regional Adult Career and Education Services
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Gavilan Joint CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Gilroy Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Morgan Hill Unified | Submitted | Submitted | Not Submitted | Not Submitted |
San Benito High | Submitted | Submitted | Not Submitted | Not Submitted |
Gavilan Joint CCD
Gavilan Joint CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $27,456 | $61,450 | 44.68% | $245,800 | 11.17% | $218,344 |
2000 - Non-Instructional Salaries | $35,147 | $42,921 | 81.89% | $171,683 | 20.47% | $136,536 |
3000 - Employee Benefits | $22,149 | $29,988 | 73.86% | $119,952 | 18.46% | $97,803 |
4000 - Supplies and Materials | $59 | $2,200 | 2.68% | $9,500 | 0.62% | $9,441 |
5000 - Other Operating Expenses and Services | $842 | $8,250 | 10.21% | $36,200 | 2.33% | $35,358 |
6000 - Capital Outlay | $0 | $0 | 100% | $26,396 | 0% | $26,396 |
7000 - Other Outgo | $0 | $0 | 100% | $35,000 | 0% | $35,000 |
Indirect Costs | $0 | $8,481 | 0% | $33,923 | 0% | $33,923 |
Totals | $85,653 | $153,290 | 55.88% | $678,454 | 12.62% | $592,801 |
Corrective Action Plan
Some areas are underspent due to shifting online. Additional supports such as books will be provided to support students. Also, other monies will be used to support new program development.- Status
- Submitted
Gavilan Joint CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $67,547 | $122,900 | 54.96% | $245,800 | 27.48% | $178,253 |
2000 - Non-Instructional Salaries | $83,082 | $85,842 | 96.79% | $171,683 | 48.39% | $88,601 |
3000 - Employee Benefits | $45,913 | $59,976 | 76.55% | $119,952 | 38.28% | $74,039 |
4000 - Supplies and Materials | $159 | $4,400 | 3.61% | $9,500 | 1.67% | $9,341 |
5000 - Other Operating Expenses and Services | $1,270 | $16,500 | 7.7% | $36,200 | 3.51% | $34,930 |
6000 - Capital Outlay | $5,450 | $0 | 100% | $26,396 | 20.65% | $20,946 |
7000 - Other Outgo | $10,291 | $17,500 | 58.81% | $35,000 | 29.4% | $24,709 |
Indirect Costs | $0 | $16,962 | 0% | $33,923 | 0% | $33,923 |
Totals | $213,712 | $324,079 | 65.94% | $678,454 | 31.5% | $464,742 |
Summary of Activities:
Adjusted expenditures due to shift online- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Randy Brown
Gavilan Joint CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $67,547 | $184,350 | 36.64% | $245,800 | 27.48% | $178,253 |
2000 - Non-Instructional Salaries | $83,082 | $128,762 | 64.52% | $171,683 | 48.39% | $88,601 |
3000 - Employee Benefits | $45,913 | $89,964 | 51.03% | $119,952 | 38.28% | $74,039 |
4000 - Supplies and Materials | $159 | $6,600 | 2.41% | $9,500 | 1.67% | $9,341 |
5000 - Other Operating Expenses and Services | $1,270 | $26,350 | 4.82% | $36,200 | 3.51% | $34,930 |
6000 - Capital Outlay | $5,450 | $0 | 100% | $26,396 | 20.65% | $20,946 |
7000 - Other Outgo | $10,291 | $17,500 | 58.81% | $35,000 | 29.4% | $24,709 |
Indirect Costs | $0 | $25,442 | 0% | $33,923 | 0% | $33,923 |
Totals | $213,712 | $478,969 | 44.62% | $678,454 | 31.5% | $464,742 |
- Status
- Unsubmitted
Gavilan Joint CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $67,547 | $245,800 | 27.48% | $245,800 | 27.48% | $178,253 |
2000 - Non-Instructional Salaries | $83,082 | $171,683 | 48.39% | $171,683 | 48.39% | $88,601 |
3000 - Employee Benefits | $45,913 | $119,952 | 38.28% | $119,952 | 38.28% | $74,039 |
4000 - Supplies and Materials | $159 | $9,500 | 1.67% | $9,500 | 1.67% | $9,341 |
5000 - Other Operating Expenses and Services | $1,270 | $36,200 | 3.51% | $36,200 | 3.51% | $34,930 |
6000 - Capital Outlay | $5,450 | $26,396 | 20.65% | $26,396 | 20.65% | $20,946 |
7000 - Other Outgo | $10,291 | $35,000 | 29.4% | $35,000 | 29.4% | $24,709 |
Indirect Costs | $0 | $33,923 | 0% | $33,923 | 0% | $33,923 |
Totals | $213,712 | $678,454 | 31.5% | $678,454 | 31.5% | $464,742 |
- Status
- Unsubmitted
Gilroy Unified
Gilroy Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $31,179 | $33,245 | 93.79% | $132,979 | 23.45% | $101,800 |
2000 - Non-Instructional Salaries | $6,654 | $7,683 | 86.61% | $30,732 | 21.65% | $24,078 |
3000 - Employee Benefits | $8,067 | $11,360 | 71.01% | $45,439 | 17.75% | $37,372 |
4000 - Supplies and Materials | $22,337 | $9,798 | 227.98% | $97,976 | 22.8% | $75,639 |
5000 - Other Operating Expenses and Services | $575 | $2,723 | 21.12% | $10,890 | 5.28% | $10,315 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $7,417 | 0% | $7,417 |
Totals | $68,812 | $64,808 | 106.18% | $325,433 | 21.14% | $256,621 |
Summary of Activities:
A drop in Diploma program teacher pay and classroom expense as it pertains to distance learning and as we lost teachers due to retirement, resignation. Three new teachers have been hired in October and work is picking up and continuing.- Status
- Submitted
Gilroy Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $65,920 | $33,245 | 198.29% | $132,979 | 49.57% | $67,059 |
2000 - Non-Instructional Salaries | $13,308 | $7,683 | 173.21% | $30,732 | 43.3% | $17,424 |
3000 - Employee Benefits | $18,961 | $11,360 | 166.91% | $45,439 | 41.73% | $26,478 |
4000 - Supplies and Materials | $22,435 | $9,798 | 228.98% | $97,976 | 22.9% | $75,541 |
5000 - Other Operating Expenses and Services | $1,208 | $2,723 | 44.37% | $10,890 | 11.09% | $9,682 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $7,417 | 0% | $7,417 |
Totals | $121,832 | $64,808 | 187.99% | $325,433 | 37.44% | $203,601 |
Summary of Activities:
With all online learning and less than 25% of staff going into the office, all others working from home, expenses have diminished, but work continues and we will have a healthy graduating class this May.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Greg Camacho-Light, Administrator of Alternative Educational Programs
Gilroy Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $65,920 | $33,245 | 198.29% | $132,979 | 49.57% | $67,059 |
2000 - Non-Instructional Salaries | $13,308 | $7,683 | 173.21% | $30,732 | 43.3% | $17,424 |
3000 - Employee Benefits | $18,961 | $11,360 | 166.91% | $45,439 | 41.73% | $26,478 |
4000 - Supplies and Materials | $22,435 | $9,798 | 228.98% | $97,976 | 22.9% | $75,541 |
5000 - Other Operating Expenses and Services | $1,208 | $2,723 | 44.37% | $10,890 | 11.09% | $9,682 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $7,417 | 0% | $7,417 |
Totals | $121,832 | $64,808 | 187.99% | $325,433 | 37.44% | $203,601 |
- Status
- Unsubmitted
Gilroy Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $65,920 | $33,245 | 198.29% | $132,979 | 49.57% | $67,059 |
2000 - Non-Instructional Salaries | $13,308 | $7,683 | 173.21% | $30,732 | 43.3% | $17,424 |
3000 - Employee Benefits | $18,961 | $11,360 | 166.91% | $45,439 | 41.73% | $26,478 |
4000 - Supplies and Materials | $22,435 | $68,583 | 32.71% | $97,976 | 22.9% | $75,541 |
5000 - Other Operating Expenses and Services | $1,208 | $2,723 | 44.37% | $10,890 | 11.09% | $9,682 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $7,417 | 0% | $7,417 | 0% | $7,417 |
Totals | $121,832 | $131,010 | 92.99% | $325,433 | 37.44% | $203,601 |
- Status
- Unsubmitted
Morgan Hill Unified
Morgan Hill Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $45,876 | $70,260 | 65.29% | $281,039 | 16.32% | $235,163 |
2000 - Non-Instructional Salaries | $25,137 | $27,229 | 92.32% | $108,916 | 23.08% | $83,779 |
3000 - Employee Benefits | $23,545 | $29,881 | 78.8% | $119,524 | 19.7% | $95,979 |
4000 - Supplies and Materials | $25 | $14,250 | 0.18% | $57,000 | 0.04% | $56,975 |
5000 - Other Operating Expenses and Services | $1,264 | $30,085 | 4.2% | $120,341 | 1.05% | $119,077 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $34,341 | 0% | $34,341 |
Totals | $95,847 | $171,705 | 55.82% | $721,161 | 13.29% | $625,314 |
Corrective Action Plan
Due to COVID-19, we are low in enrollment so we are also low for hiring. We are projecting enrollment to increase due to being open for in-person learning but there is no way to guarantee enrollment. We will be spending more on curriculum and supplies in Q2.Summary of Activities:
Q1 was spent on salaries for certificated and classified employees, benefits, WASC membership, and maintenance agreements.- Status
- Submitted
Morgan Hill Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $115,973 | $70,260 | 165.06% | $281,039 | 41.27% | $165,066 |
2000 - Non-Instructional Salaries | $53,385 | $27,229 | 196.06% | $108,916 | 49.01% | $55,531 |
3000 - Employee Benefits | $51,979 | $29,881 | 173.95% | $119,524 | 43.49% | $67,545 |
4000 - Supplies and Materials | $1,235 | $14,250 | 8.67% | $57,000 | 2.17% | $55,765 |
5000 - Other Operating Expenses and Services | $1,295 | $30,085 | 4.3% | $120,341 | 1.08% | $119,046 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $34,341 | 0% | $34,341 |
Totals | $223,867 | $171,705 | 130.38% | $721,161 | 31.04% | $497,294 |
Summary of Activities:
This total covers salaries, benefits, and basic contracts that support school and office functions.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Shannon Lane, Principal
Morgan Hill Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $115,973 | $70,260 | 165.06% | $281,039 | 41.27% | $165,066 |
2000 - Non-Instructional Salaries | $53,385 | $27,229 | 196.06% | $108,916 | 49.01% | $55,531 |
3000 - Employee Benefits | $51,979 | $29,881 | 173.95% | $119,524 | 43.49% | $67,545 |
4000 - Supplies and Materials | $1,235 | $14,250 | 8.67% | $57,000 | 2.17% | $55,765 |
5000 - Other Operating Expenses and Services | $1,295 | $30,085 | 4.3% | $120,341 | 1.08% | $119,046 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $34,341 | 0% | $34,341 |
Totals | $223,867 | $171,705 | 130.38% | $721,161 | 31.04% | $497,294 |
- Status
- Unsubmitted
Morgan Hill Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $115,973 | $70,260 | 165.06% | $281,039 | 41.27% | $165,066 |
2000 - Non-Instructional Salaries | $53,385 | $27,229 | 196.06% | $108,916 | 49.01% | $55,531 |
3000 - Employee Benefits | $51,979 | $29,881 | 173.95% | $119,524 | 43.49% | $67,545 |
4000 - Supplies and Materials | $1,235 | $14,250 | 8.67% | $57,000 | 2.17% | $55,765 |
5000 - Other Operating Expenses and Services | $1,295 | $30,085 | 4.3% | $120,341 | 1.08% | $119,046 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $34,341 | 0% | $34,341 | 0% | $34,341 |
Totals | $223,867 | $206,046 | 108.65% | $721,161 | 31.04% | $497,294 |
- Status
- Unsubmitted
San Benito High
San Benito High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $5,557 | $12,625 | 44.02% | $50,500 | 11% | $44,943 |
2000 - Non-Instructional Salaries | $6,064 | $6,250 | 97.02% | $25,000 | 24.26% | $18,936 |
3000 - Employee Benefits | $3,689 | $8,698 | 42.41% | $34,791 | 10.6% | $31,102 |
4000 - Supplies and Materials | $0 | $2,000 | 0% | $8,000 | 0% | $8,000 |
5000 - Other Operating Expenses and Services | $2 | $0 | 100% | $0 | 100% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $6,225 | 0% | $6,225 |
Totals | $15,312 | $29,573 | 51.78% | $124,516 | 12.3% | $109,204 |
Corrective Action Plan
Due to COVID-19 we are currently distance learning- Status
- Submitted
San Benito High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,854 | $12,625 | 78.05% | $50,500 | 19.51% | $40,646 |
2000 - Non-Instructional Salaries | $10,997 | $6,250 | 175.95% | $25,000 | 43.99% | $14,003 |
3000 - Employee Benefits | $6,527 | $8,698 | 75.04% | $34,791 | 18.76% | $28,264 |
4000 - Supplies and Materials | $0 | $2,000 | 0% | $8,000 | 0% | $8,000 |
5000 - Other Operating Expenses and Services | $8 | $0 | 100% | $0 | 100% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $6,225 | 0% | $6,225 |
Totals | $27,386 | $29,573 | 92.61% | $124,516 | 21.99% | $97,130 |
Corrective Action Plan
Due to COVID and distance learning, expenditures are below average- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Elaine Klauer
San Benito High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,854 | $12,625 | 78.05% | $50,500 | 19.51% | $40,646 |
2000 - Non-Instructional Salaries | $10,997 | $6,250 | 175.95% | $25,000 | 43.99% | $14,003 |
3000 - Employee Benefits | $6,527 | $8,698 | 75.04% | $34,791 | 18.76% | $28,264 |
4000 - Supplies and Materials | $0 | $2,000 | 0% | $8,000 | 0% | $8,000 |
5000 - Other Operating Expenses and Services | $8 | $0 | 100% | $0 | 100% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $6,225 | 0% | $6,225 |
Totals | $27,386 | $29,573 | 92.61% | $124,516 | 21.99% | $97,130 |
- Status
- Unsubmitted
San Benito High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,854 | $12,625 | 78.05% | $50,500 | 19.51% | $40,646 |
2000 - Non-Instructional Salaries | $10,997 | $6,250 | 175.95% | $25,000 | 43.99% | $14,003 |
3000 - Employee Benefits | $6,527 | $8,698 | 75.04% | $34,791 | 18.76% | $28,264 |
4000 - Supplies and Materials | $0 | $2,000 | 0% | $8,000 | 0% | $8,000 |
5000 - Other Operating Expenses and Services | $8 | $0 | 100% | $0 | 100% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $6,225 | 0% | $6,225 | 0% | $6,225 |
Totals | $27,386 | $35,798 | 76.5% | $124,516 | 21.99% | $97,130 |
- Status
- Unsubmitted
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