California Adult Education Program
Fiscal Reporting

Produced: Aug 29, 2024, 09:55 PM UTC - By Rosio Pedroso

Consortium Summary| Total Expenditures: $1,472,998 Total Allocation: $1,768,726 Total Carryover: $295,728 (16.72%)

Gavilan Joint CCD

2023-24 Q2

Submitted by Susan Sweeney
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$53,082

$90,140
58.89%
$180,280
29.44%
$127,198
2000 - Non-Instructional Salaries

$72,216

$90,427
79.86%
$180,853
39.93%
$108,637
3000 - Employee Benefits

$43,570

$73,000
59.69%
$145,999
29.84%
$102,429
4000 - Supplies and Materials

$800

$11,350
7.05%
$22,700
3.52%
$21,900
5000 - Other Operating Expenses and Services

$3,950

$32,866
12.02%
$65,732
6.01%
$61,782
6000 - Capital Outlay

$5,432

$71,295
7.62%
$142,590
3.81%
$137,158
7000 - Other Outgo

$0

$31,250
0%
$62,500
0%
$62,500
Indirect Costs

$0

$20,500
0%
$41,000
0%
$41,000
Totals $179,050 $420,827 42.55% $841,654 21.27% $662,604
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$689,803$27,199$662,604 96.06% 60%-

Gavilan College will hire a director of adult and continuing education to help sustain and grow the program, expected to start May to June (approximately 78K with benefits). Students are struggling with the admissions and records system. We are assigning a dedicated staff (40% time) to focus on our students ($25K) and the registration and admissions process. Further, the ESL counselor will provide additional outreach to potential and current students ($20K). Finally, to meet the increasing enrollment and consequently assessment needs, Gavilan College will convert a lab room into a high flex center. The new room will serve a dual purpose: additional ESL classroom space and CASAS assessment center. The college will upgrade the classroom monitor and audio systems by installing state of the art cameras, audio system and classroom monitors that allows hybrid ESL classes to have a more seamless experience for both in-person and online students. CAEP funding will support upgrading the desks to enable them to convert from assessment to classroom desks (the monitors will descend into the desk converting them into "regular" desks for classroom use). Additional assessment equipment such as new monitors, iPads that can be checked out for online assessments and headphones will be purchased ($100K). Total expenditures totaling $200,000.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Gilroy Unified

2023-24 Q2

Submitted by Greg Camacho-Light
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$108,600

$71,787
151.28%
$205,107
52.95%
$96,507
2000 - Non-Instructional Salaries

$19,006

$13,623
139.51%
$38,924
48.83%
$19,918
3000 - Employee Benefits

$34,271

$23,834
143.79%
$68,098
50.33%
$33,827
4000 - Supplies and Materials

$759

$1,115
68.07%
$3,186
23.82%
$2,427
5000 - Other Operating Expenses and Services

$2,286

$2,848
80.26%
$8,138
28.09%
$5,852
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$700
0%
$2,000
0%
$2,000
Indirect Costs

$349

$3,500
9.97%
$10,000
3.49%
$9,651
Totals $165,271 $117,409 140.77% $335,453 49.27% $170,182
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$336,058$165,271$170,787 50.82% 60%-
Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Morgan Hill Unified

2023-24 Q2

Submitted by Ms. Corina Sapien
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$121,022

$203,847
59.37%
$339,745
35.62%
$218,723
2000 - Non-Instructional Salaries

$65,447

$75,319
86.89%
$125,531
52.14%
$60,084
3000 - Employee Benefits

$67,084

$88,561
75.75%
$147,602
45.45%
$80,518
4000 - Supplies and Materials

$46,824

$65,477
71.51%
$109,129
42.91%
$62,305
5000 - Other Operating Expenses and Services

$134,522

$96,913
138.81%
$161,522
83.28%
$27,000
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$27,304
0%
$45,506
0%
$45,506
Totals $434,899 $557,421 78.02% $929,035 46.81% $494,136
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$619,054$124,918$494,136 79.82% 60%-

MHCAS will move forward with the following plan to expend 22-23 carryover amount that totals $151, 981. Items to be purchased include, but are not limited to: 1.) HiSET Materials $5,017.53, 2.) ESL Curriculum-Stand Out (4th Edition)-6 class sets $8,000, 3.) HSD Curriculum Materials $5,000, 4.) HiSet/ ESL Tutoring Program- Classroom Assistants, $15,292 (2 paraeducators salary + benefits) [CAEP Obj. 1, Act. 1] 5.) CAEP Conference $8,000 (4 staff members) [CAEP Obj. 2, Obj. 3]. 6.) Marketing materials to increase enrollment fliers, catalog, surveys, catalog, postcards, signage AND postage $16,126 (fall,) [CAEP Obj 2, Act. 2] 7.) Capital outlay--(Wellness Center Space)$27,046 ( CAEP Obj. 1, Act. 1) Repairing vacant room in North Building (server room) for Wellness Center 8.) Hanover Needs Assessment Survey, $67,500

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

San Benito High

2023-24 Q2

Submitted by Claire Grissom
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$8,753

$15,431
56.73%
$30,861
28.36%
$22,108
2000 - Non-Instructional Salaries

$12,400

$21,000
59.05%
$42,000
29.52%
$29,600
3000 - Employee Benefits

$9,112

$16,203
56.24%
$32,405
28.12%
$23,293
4000 - Supplies and Materials

$21,792

$37,000
58.9%
$74,000
29.45%
$52,208
5000 - Other Operating Expenses and Services

$1,894

$15,000
12.63%
$30,000
6.31%
$28,106
6000 - Capital Outlay

$0

$14,798
0%
$29,595
0%
$29,595
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$6,500

$6,500
100%
$13,000
50%
$6,500
Totals $60,451 $125,931 48% $251,861 24% $191,410
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$123,811-$67,599$123,811 100% 60%-

Hire counseling staff to assist students in pursuing their goals during and after their completion of the Adult Ed program as well as checking in on students who have registered and not shown up to class or others who have started but not completed their diploma. Continue to support the new Welding course open to Adult Ed students. Graduation ceremony will take a larger sum of money.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0