California Adult Education Program
Fiscal Reporting

Produced: Apr 5, 2025, 12:06 AM UTC - By Rosio Pedroso

Consortium Summary| Total Expenditures: $486,410 Total Allocation: $1,787,653 Total Carryover: $1,301,243 (72.79%)
Carryover Compliance

Gavilan Joint CCD

2024-25 Q2

Submitted by Rosio Pedroso
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$53,604

$129,000
41.55%
$258,000
20.78%
$204,396
2000 - Non-Instructional Salaries

$109,713

$110,000
99.74%
$220,000
49.87%
$110,287
3000 - Employee Benefits

$59,136

$108,758
54.37%
$217,516
27.19%
$158,380
4000 - Supplies and Materials

$12,656

$42,522
29.76%
$85,044
14.88%
$72,388
5000 - Other Operating Expenses and Services

$4,233

$17,592
24.06%
$35,183
12.03%
$30,950
6000 - Capital Outlay

$10,163

$5,228
194.4%
$10,456
97.2%
$293
7000 - Other Outgo

$27,315

$0
100%
$0
100%
-$27,315
Indirect Costs

$0

$22,500
0%
$45,000
0%
$45,000
Totals $276,820 $435,600 63.55% $871,199 31.77% $594,379
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$671,171$76,792$594,379 88.56% 20%-
2023-24$689,803$489,775$200,028 29% 60%09/03/2024 10:11 AM PDT

We hired a new director in November and their salary and benefits will ensure carry over costs are under 20%. Further, we are engaging in additional faculty professional development that includes conferences such as CUE and CASAS.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Gilroy Unified

2024-25 Q2

Submitted by Greg Camacho-Light
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$130,988

$108,000
121.29%
$216,000
60.64%
$85,012
2000 - Non-Instructional Salaries

$19,553

$19,500
100.27%
$39,000
50.14%
$19,447
3000 - Employee Benefits

$36,734

$34,000
108.04%
$68,000
54.02%
$31,266
4000 - Supplies and Materials

$7,028

$1,798
390.99%
$3,595
195.49%
-$3,433
5000 - Other Operating Expenses and Services

$2,142

$4,000
53.55%
$8,000
26.78%
$5,858
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$8,500
0%
$17,000
0%
$17,000
Totals $196,445 $175,798 111.75% $351,595 55.87% $155,150
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$339,656$184,506$155,150 45.68% 20%-
2023-24$336,058$323,514$12,544 3.73% 60%09/03/2024 10:11 AM PDT

Continued spending at the current rate will be enough to reduce carryover to less than 20% and, more than likely, to 0%. Also, indirect costs will be added in the 4th quarter.

The budget will be tight this year with the addition of a counselor to the staff.   

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Morgan Hill Unified

2024-25 Q2

Submitted by Ms. Corina Sapien
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$119,942

$148,053
81.01%
$296,105
40.51%
$176,163
2000 - Non-Instructional Salaries

$56,550

$73,117
77.34%
$146,234
38.67%
$89,684
3000 - Employee Benefits

$57,322

$70,452
81.36%
$140,904
40.68%
$83,582
4000 - Supplies and Materials

$12,965

$10,312
125.73%
$20,624
62.86%
$7,659
5000 - Other Operating Expenses and Services

$7,331

$17,401
42.13%
$34,801
21.07%
$27,470
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$15,000
0%
$30,000
0%
$30,000
Totals $254,110 $334,334 76% $668,668 38% $414,558
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$625,678$211,120$414,558 66.26% 20%-
2023-24$619,054$576,064$42,990 6.94% 60%09/03/2024 10:11 AM PDT

At this point in the year, less than 1/2 of the year's budget has been expensed. By the end of the year, expenses are expected to bring the carryover down to less than 20%. Additionally, we are considering offering a summer program and will use some carryover funds for that.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

San Benito High

2024-25 Q2

Submitted by Claire Grissom
Approved by Rosio Pedroso
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$11,730

$29,594
39.64%
$49,324
23.78%
$37,594
2000 - Non-Instructional Salaries

$14,233

$16,200
87.86%
$27,000
52.71%
$12,767
3000 - Employee Benefits

$10,412

$12,000
86.77%
$20,000
52.06%
$9,588
4000 - Supplies and Materials

$7,105

$27,658
25.69%
$46,096
15.41%
$38,991
5000 - Other Operating Expenses and Services

$987

$4,200
23.5%
$7,000
14.1%
$6,013
6000 - Capital Outlay

$0

$15,608
0%
$26,013
0%
$26,013
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$3,714
0%
$6,190
0%
$6,190
Totals $44,467 $108,974 40.81% $181,623 24.48% $137,156
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$151,148$13,992$137,156 90.74% 20%-
2023-24$123,811$93,336$30,475 24.61% 60%09/03/2024 10:11 AM PDT

We plan on spending the 23-24 carryover of $30,475.00 on the following items on graduation and student supports.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0