Produced: May 5, 2025, 07:51 PM UTC - By Claire Grissom
2025-26
Fiscal Declaration - Consortium Approved
- Consortium Name
- 18 Gavilan Regional Adult Career and Education Services
- Funding Channel
- Fiscal Agent
- Fiscal Agent
- Gavilan Joint CCD
- Narrative
- Consortium members' planned allocations are consistent with the annual adult education plan as they address student educational needs, improve integration and improve effectiveness of services. Members are working to coordinate efforts of site specific counselors to increase integration, are addressing outcome data on a regular basis and are meeting needs of students by increasing course offerings. Allocations planned by members include the following: Gavilan College: Continued support of ESL instruction with support from peer mentors and a dedicated counselor; and by funding a full-time director. In addition, assessment staff and peer mentors salaries along with classroom materials are included in planned allocations. Gilroy: Continued support of high school diploma and HiSET/GED. Instructors and part-time counselor compensation are supported through the allocation. Morgan Hill: Continued support of ESL, basic education, high school diploma and HiSET. Allocations support a full-time principal, part-time counselor, instructors, front desk staff, a full time office assistant and student materials (ESL consumables).. San Benito: Continued support and capacity building of HiSET program. Allocation supports instructor hours and covers costs associated with adult education conferences. Further, this member supports the welding course offered in their area by Gavilan College as it provides funding for materials.
- Changes
- No Changes
Member Allocations
| Member Name | (2025-26) | (2024-25) | (2023-24) |
|---|---|---|---|
| Gavilan Joint CCD | $714,125 | $695,045 | $689,231 |
| Gilroy Unified | $347,910 | $338,614 | $335,778 |
| Morgan Hill Unified | $640,881 | $623,758 | $618,538 |
| San Benito High | $128,176 | $124,751 | $123,707 |
| Total Allocated to Members | $1,831,092 | $1,782,168 | $1,767,254 |
| Total CAEP Funds | $1,831,092 | $1,787,653 | $1,768,726 |
| Total Remaining | $0 | $5,485 | $1,472 |
I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.
Carryover Threshold
Input a percentage of carryover that your consortium agrees will be considered an excessive amount.
Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.
A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.
Consortia Report on Governance Compliance of Rules and Procedures v.2
Member Agencies
| Member Agency | Member Type | Contact | Phone |
|---|---|---|---|
| Gavilan Joint CCD | District | Ana Rocha | (408) 852-2824 |
| Gilroy Unified | Unified School District | Greg Camacho-Light | (669) 205-5291 |
| Morgan Hill Unified | Unified School District | Ms. Corina Sapien | (408) 201-6000 ext: 51076 |
| San Benito High | High School District | Claire Grissom | (831) 637-5831 ext: 166 |
Certification & Assurances
By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.
Assurances
Membership & Decision-Making
- I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
- I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
- I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
- I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
- I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
- I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
- I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
- I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
- I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
- I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
- I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
- I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
- I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
- I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
- I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
- I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
- I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
- I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).
Gavilan Joint CCD - Member Representative
Ana Rocha - Division Assistant
- arocha@gavilan.edu
- (408) 852-2824
Rosio Pedroso - Director
- rpedroso@gavilan.edu
- (408) 846-5760
Gilroy Unified - Member Representative
Greg Camacho-Light - Administrator of Alternative Educational Programs
- gregory.camacholight@gilroyunified.org
- (669) 205-5291
Morgan Hill Unified - Member Representative
Corina Sapien - Director of Family & Community Engagement
- sapienc@mhusd.org
- (408) 201-6000 ext: 51076
San Benito High - Member Representative
Claire Grissom - Coordinator of College & Career Readiness
- cgrissom@sbhsd.k12.ca.us
- (831) 637-5831 ext: 166