CAEP Consortium Fiscal Reporting 19 Glendale Community College District Regional Consortium
Year: 2019-20
CAEP Consortium Fiscal Reporting 19 Glendale Community College District Regional Consortium
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Glendale CCD | Submitted | Submitted | Submitted | Submitted |
Verdugo Workforce Development Board* | Submitted | Submitted | Submitted | Submitted |
Glendale CCD
Glendale CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $41,239 | $41,239 | 100% | $274,924 | 15% | $233,685 |
2000 - Non-Instructional Salaries | $17,930 | $17,930 | 100% | $119,533 | 15% | $101,603 |
3000 - Employee Benefits | $11,834 | $11,834 | 100% | $78,892 | 15% | $67,058 |
4000 - Supplies and Materials | $750 | $750 | 100% | $5,000 | 15% | $4,250 |
5000 - Other Operating Expenses and Services | $7,673 | $7,673 | 100.01% | $51,150 | 15% | $43,477 |
6000 - Capital Outlay | $1,500 | $1,500 | 100% | $10,000 | 15% | $8,500 |
7000 - Other Outgo | $4,455 | $4,455 | 99.99% | $29,703 | 15% | $25,248 |
Indirect Costs | $4,269 | $4,269 | 100% | $28,461 | 15% | $24,192 |
Totals | $89,650 | $89,649 | 100% | $597,663 | 15% | $508,013 |
Summary of Activities:
This quarter was dedicated to outreach and recruitment of priority populations for ESL and AWD courses and services. Cohort 5 of the Verdugo CNC Machinist Academy for students with intellectual disabilities began on September 4, 2019. Non-credit adult ed courses offered in the Academy include Emotional Intelligence and Work Readiness, funded with CAEP funds. Partners provide leverage resources to fund other non-credit adult courses including: Tech Math Lab, Digital Literacy, Employer Engagement Lab, and Job Club. Implementing the Three-Year Plan and development of the 2019-20 Annual Plan was also accomplished in this first Q1.- Status
- Submitted
Glendale CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $62,046 | $82,477 | 75.23% | $274,924 | 22.57% | $212,878 |
2000 - Non-Instructional Salaries | $28,000 | $35,860 | 78.08% | $119,533 | 23.42% | $91,533 |
3000 - Employee Benefits | $16,112 | $23,668 | 68.08% | $78,892 | 20.42% | $62,780 |
4000 - Supplies and Materials | $750 | $1,500 | 50% | $5,000 | 15% | $4,250 |
5000 - Other Operating Expenses and Services | $7,673 | $15,345 | 50% | $51,150 | 15% | $43,477 |
6000 - Capital Outlay | $1,500 | $3,000 | 50% | $10,000 | 15% | $8,500 |
7000 - Other Outgo | $4,455 | $8,911 | 49.99% | $29,703 | 15% | $25,248 |
Indirect Costs | $4,269 | $8,538 | 50% | $28,461 | 15% | $24,192 |
Totals | $124,805 | $179,299 | 69.61% | $597,663 | 20.88% | $472,858 |
Corrective Action Plan
There are budget adjustments pending internally and an updated request of allocated funds by object will be forthcoming. Assessment of actual expenditures and reconciled transfers will be made to appropriately report on funds expended for the Q3 report.Summary of Activities:
This second quarter was dedicated to expanding partnerships to serve ELL. JVS SoCal was secured as a new partner and MOU has been signed to formalize partnership. JVS was recently awarded the contract to provide Resettlement services to refugees and will be looking to co-enroll participants in CAEP programs including ESL. The team also attended and presented at the Annual CAEP Summit and gained new ideas for expanding partnerships and is exploring an apprenticeship partnership for ELL students. GlendaleLEARNS also partnered with GCC to assist in recruiting for the new Medical Assistant program which begins in February 2020. The program infuses ESL in its academy for ELL students. GlendaleLEARNS is an active partner in the Verdugo Workforce Development Board's ELL Navigator Pilot Project.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Alfred Ramirez, Administrative Dean, Continuing and Community Education
- Glendale Learn MaryAnn Pranke, GlendaleLEARNS Coordinator
Glendale CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $202,035 | $123,716 | 163.31% | $274,924 | 73.49% | $72,889 |
2000 - Non-Instructional Salaries | $28,000 | $53,790 | 52.05% | $119,533 | 23.42% | $91,533 |
3000 - Employee Benefits | $16,112 | $35,501 | 45.38% | $78,892 | 20.42% | $62,780 |
4000 - Supplies and Materials | $750 | $2,250 | 33.33% | $5,000 | 15% | $4,250 |
5000 - Other Operating Expenses and Services | $51,150 | $23,018 | 222.22% | $51,150 | 100% | $0 |
6000 - Capital Outlay | $10,000 | $4,500 | 222.22% | $10,000 | 100% | $0 |
7000 - Other Outgo | $29,703 | $13,366 | 222.22% | $29,703 | 100% | $0 |
Indirect Costs | $4,269 | $12,807 | 33.33% | $28,461 | 15% | $24,192 |
Totals | $342,019 | $268,948 | 127.17% | $597,663 | 57.23% | $255,644 |
Summary of Activities:
The beginning of the quarter was dedicated to launching spring semester including our Administrative Medical Assistant career pathway which infuses ESL, creating an opportunity for our ELL students. Since mid-March, GCC has been operating under a Shelter in Place Order and the campus has been closed. All faculty and staff entered training on virtual learning and conducting distance learning using multiple platforms. GCC is offering courses using virtual platforms and continues distance learning through the fall semester, including the Medical Assistant career pathway, ESL and ABE/ASE.- Status
- Submitted
Glendale CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $274,924 | $164,954 | 166.67% | $274,924 | 100% | $0 |
2000 - Non-Instructional Salaries | $119,533 | $71,720 | 166.67% | $119,533 | 100% | $0 |
3000 - Employee Benefits | $78,892 | $47,335 | 166.67% | $78,892 | 100% | $0 |
4000 - Supplies and Materials | $5,000 | $3,000 | 166.67% | $5,000 | 100% | $0 |
5000 - Other Operating Expenses and Services | $51,150 | $30,690 | 166.67% | $51,150 | 100% | $0 |
6000 - Capital Outlay | $10,000 | $6,000 | 166.67% | $10,000 | 100% | $0 |
7000 - Other Outgo | $29,703 | $17,822 | 166.67% | $29,703 | 100% | $0 |
Indirect Costs | $28,461 | $17,077 | 166.67% | $28,461 | 100% | $0 |
Totals | $597,663 | $358,598 | 166.67% | $597,663 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
This quarter was dedicated to continuing to provide adult education in a virtual format. ESL classes continued as well as all ABE/ASE, career technical education. Virtual career counseling services as well as DSPS services also continued during this quarter. GCC also prepared for virtual summer session and services. While some students could not continue ESL with their children at home causing a slight decline in enrollment, classes continued as planned. The Medical Assistant career pathway continued with full enrollment and is partnering with the VWDB to provide the job development and paid internships. GCC and GlendaleLEARNS plan on continuing to provide all adult services as planned in a virtual format until it is safe to resume on campus courses. At this time, fall semester will also be provided as distance learning.- Status
- Submitted
Verdugo Workforce Development Board*
Verdugo Workforce Development Board* Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $45,663 | $30,555 | 149.44% | $203,702 | 22.42% | $158,039 |
3000 - Employee Benefits | $30,442 | $20,370 | 149.44% | $135,801 | 22.42% | $105,359 |
4000 - Supplies and Materials | $491 | $900 | 54.56% | $6,000 | 8.18% | $5,509 |
5000 - Other Operating Expenses and Services | $10,814 | $26,175 | 41.31% | $174,497 | 6.2% | $163,683 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $87,410 | $78,000 | 112.06% | $520,000 | 16.81% | $432,590 |
Summary of Activities:
This Q1 was dedicated to facilitating and prioritizing goals and tasks from the Three-Year Plan and developing the Annual Plan. Coordination of the Verdugo CNC Academy including all partner services was also accomplished to begin the 5th Cohort of the Academy. Weekly reports are written on every student to ensure all partners are kept apprised of any challenges or barriers identified in the classroom. GlendaleLEARNS Coordinator worked with partners to develop service contracts for 2019-20, as well as MOUs. She presented at the Meeting of the Minds Conference on CAEP. The GlendaleLEARNS Website was updated and refreshed as well in Q1.- Status
- Submitted
Verdugo Workforce Development Board* Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $53,123 | $61,111 | 86.93% | $203,702 | 26.08% | $150,579 |
3000 - Employee Benefits | $35,415 | $40,740 | 86.93% | $135,801 | 26.08% | $100,386 |
4000 - Supplies and Materials | $976 | $1,800 | 54.22% | $6,000 | 16.27% | $5,024 |
5000 - Other Operating Expenses and Services | $28,703 | $52,349 | 54.83% | $174,497 | 16.45% | $145,794 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $118,217 | $156,000 | 75.78% | $520,000 | 22.73% | $401,783 |
Corrective Action Plan
Internal budget transfers at GCC have been taking place and are appropriately reflected current Q2 reporting. Budget transfer in the CAEP plan will be pursued to align internal accounts. Invoices are expected for services provided and will be processed as soon as received which will bring expenditures in closer alignment to goals.Summary of Activities:
This quarter was dedicated in assisting the expansion of outreach to English Language Learners (ELL) for adult education. Courses were established at International Rescue Committee and City of Glendale Library Arts & Culture in English as a Second Language and Digital Literacy. GlendaleLEARNS Coordinator is working with the two community organizations to transition students to other adult ed courses and co-enrollment with WIOA I. Coordinator also began working with certified apprenticeship partnership to provide opportunities for ELL. Two retreat are scheduled in January to customize the current apprenticeship for ELL students.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Judith Velasco
- Glendale Learn MaryAnn Pranke, GlendaleLEARNS Coordinator
Verdugo Workforce Development Board* Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $101,968 | $91,666 | 111.24% | $203,702 | 50.06% | $101,734 |
3000 - Employee Benefits | $67,979 | $61,110 | 111.24% | $135,801 | 50.06% | $67,822 |
4000 - Supplies and Materials | $1,329 | $2,700 | 49.22% | $6,000 | 22.15% | $4,671 |
5000 - Other Operating Expenses and Services | $59,493 | $78,524 | 75.76% | $174,497 | 34.09% | $115,004 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $230,769 | $234,000 | 98.62% | $520,000 | 44.38% | $289,231 |
Corrective Action Plan
Object Codes 4000 and 5000 are falling below target due to outstanding invoices. The Shelter in Place Order as a result of the Pandemic, caused several partners to shut down and convert to providing services virtually. This has caused delays in invoice submission. Coordinator will follow up to encourage invoice submission. We expect invoices to be back on track in the fourth quarter.Summary of Activities:
This quarter was dedicated to launching the Spring courses in the Medical Assistant training designed to inlcude English Lanaguage Learners and infuses ESL in the program. We also launched the Spring ESL courses at the Verdugo Jobs Center, the local AJCC, and at International Rescue Committee. Seven of WIOA II ESL students were co-enrolled in CAEP, WIOA I, and the ELL Navigator Pilot. ESL instructor and GlendaleLEARNS Coordinator participated in a half-day retreat with RxResearch to design an apprenticeship for ELL participants in the BioScience Manufacturing sector. On March 13th the City of Glendale, in partnership with GCC, Glendale Unified School District, and the Verdugo Workforce Development Board, reduced staffing and cancelled all meetings and classes as a result of the COVID-19 pandemic. On March 19th, the Executive Order was issued, resulting in full shut down of campuses, centers and offices. Staff and faculty are now working remotely providing virtual classes.- Status
- Submitted
Verdugo Workforce Development Board* Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $203,702 | $122,221 | 166.67% | $203,702 | 100% | $0 |
3000 - Employee Benefits | $135,801 | $81,481 | 166.67% | $135,801 | 100% | $0 |
4000 - Supplies and Materials | $6,000 | $3,600 | 166.67% | $6,000 | 100% | $0 |
5000 - Other Operating Expenses and Services | $118,122 | $104,698 | 112.82% | $174,497 | 67.69% | $56,375 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $463,625 | $312,000 | 148.6% | $520,000 | 89.16% | $56,375 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Quarter 4 was dedicated to completing the last quarter of the semester through a distant learning platform and virtual career and support services. ESL courses offered by International Rescue Committee completed at the end of the quarter, June 30, 2020. The Verdugo Jobs Center continued to co-enroll students in WIOA I, providing career counseling, planning and job development services in a virtual platform. The VWDB also provided comprehensive presentations on labor market information, layoffs and closures, unemployment rates, unemployment insurance claims to keep the GlendaleLEARNS partners informed of the impact of the COVID-19 pandemic on the local economy and community. Monthly meetings continued virtually during this quarter with the exception of the month of June. Annual planning activities began in May by identifying community needs and gaps based on the initial environmental scan presentations provided by the VWDB on labor market and unemployment data.- Status
- Submitted
2020 © California Community Colleges
NOVA Site Version: 4.22.1