CAEP Consortium Fiscal Reporting 19 Glendale Community College District Regional Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 19 Glendale Community College District Regional Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Glendale CCD | Submitted | Submitted | Submitted | Submitted |
Verdugo Workforce Development Board* | Submitted | Submitted | Submitted | Submitted |
Glendale CCD
Glendale CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $40,990 | $40,990 | 100% | $273,266 | 15% | $232,276 |
2000 - Non-Instructional Salaries | $17,822 | $17,822 | 100% | $118,811 | 15% | $100,989 |
3000 - Employee Benefits | $11,762 | $11,762 | 100% | $78,416 | 15% | $66,654 |
4000 - Supplies and Materials | $750 | $750 | 100% | $5,000 | 15% | $4,250 |
5000 - Other Operating Expenses and Services | $8,000 | $8,000 | 100% | $53,334 | 15% | $45,334 |
6000 - Capital Outlay | $1,500 | $1,500 | 100% | $10,000 | 15% | $8,500 |
7000 - Other Outgo | $4,041 | $4,041 | 100% | $26,941 | 15% | $22,900 |
Indirect Costs | $4,243 | $4,243 | 99.99% | $28,289 | 15% | $24,046 |
Totals | $89,108 | $89,109 | 100% | $594,057 | 15% | $504,949 |
Corrective Action Plan
There are no line items that fall below targets. Targets were set at 15% for each object code and those expenditures were met in this first quarter of PY 20-21.Summary of Activities:
Virtual summer classes continued in this first quarter (July through September 2020) including our ESL, ASE, ABE and skills training. Our Medical Assistant Career Pathway also continued during this reporting period. Los Angeles continues with a Safer at Home Order and a Phase 1 in the reopening process, requiring Glendale Community College to continue distance learning through the fall semester. This quarter was also dedicated to ensuring all students had the technology needed to participate in distance learning. Career Counseling and DSPS services continue on a virtual basis to ensure that all students have the support they need.- Status
- Submitted
Glendale CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $119,802 | $81,980 | 146.14% | $273,266 | 43.84% | $153,464 |
2000 - Non-Instructional Salaries | $26,591 | $35,643 | 74.6% | $118,811 | 22.38% | $92,220 |
3000 - Employee Benefits | $25,663 | $23,525 | 109.09% | $78,416 | 32.73% | $52,753 |
4000 - Supplies and Materials | $1,500 | $1,500 | 100% | $5,000 | 30% | $3,500 |
5000 - Other Operating Expenses and Services | $16,000 | $16,000 | 100% | $53,334 | 30% | $37,334 |
6000 - Capital Outlay | $3,000 | $3,000 | 100% | $10,000 | 30% | $7,000 |
7000 - Other Outgo | $8,082 | $8,082 | 100% | $26,941 | 30% | $18,859 |
Indirect Costs | $8,487 | $8,487 | 100% | $28,289 | 30% | $19,802 |
Totals | $209,125 | $178,217 | 117.34% | $594,057 | 35.2% | $384,932 |
Summary of Activities:
This quarter was dedicated to outreach of ELL throughout the community to offer ESL and increase enrollment. The American Medical Assistant career pathway continued with its second cohort and instructors, GlendaleLEARNS and the Verdugo Jobs Center worked together to co-enroll these students in WIOA I to receive assistance with entering paid externship and subsequent employment. The team also continued recruiting for the next cohort which will begin in February. Through GlendaleLEARNS, Glendale Community College participated in multiple meetings with AJCC Partners and GlendaleLEARNS partners to provide input into the Local Workforce Development Plan. Continued remote education functions have been instituted and we are continually responding to student's needs. We are also responding to a discontinued lease agreement for our vocational program which we are working to relocate.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Alfred Ramirez, Administrative Dean, Continuing and Community Education
- Glendale Learn MaryAnn Pranke, GlendaleLEARNS Coordinator
Glendale CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $146,506 | $122,970 | 119.14% | $273,266 | 53.61% | $126,760 |
2000 - Non-Instructional Salaries | $53,465 | $53,465 | 100% | $118,811 | 45% | $65,346 |
3000 - Employee Benefits | $36,013 | $35,287 | 102.06% | $78,416 | 45.93% | $42,403 |
4000 - Supplies and Materials | $2,250 | $2,250 | 100% | $5,000 | 45% | $2,750 |
5000 - Other Operating Expenses and Services | $24,000 | $24,000 | 100% | $53,334 | 45% | $29,334 |
6000 - Capital Outlay | $4,500 | $4,500 | 100% | $10,000 | 45% | $5,500 |
7000 - Other Outgo | $12,123 | $12,123 | 100% | $26,941 | 45% | $14,818 |
Indirect Costs | $12,730 | $12,730 | 100% | $28,289 | 45% | $15,559 |
Totals | $291,587 | $267,326 | 109.08% | $594,057 | 49.08% | $302,470 |
Summary of Activities:
Quarter 3 was dedicated to completing Winter courses and beginning the Spring Semester. Distance learning continues for all classes; however, Glendale Community College (GCC) is planning on soft reopening beginning next Winter. The Medical Assistant career pathway also began its spring courses and instructors are working closely with the Verdugo Jobs Center to develop work-based learning opportunities for career pathway students. GCC and GlendaleLEARNS also provided input into the Local and Regional Workforce Development Plans. The Verdugo Workforce Development Board conducted a presentation at our GlendaleLEARNS meeting to walk through both plans and allowed the Consortium to provide final input prior to their completion and submission to the state. A significant budget adjustment is anticipated to account for remote learning adjustments.- Status
- Submitted
Glendale CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $273,266 | $273,266 | 100% | $273,266 | 100% | $0 |
2000 - Non-Instructional Salaries | $118,811 | $118,811 | 100% | $118,811 | 100% | $0 |
3000 - Employee Benefits | $78,416 | $78,416 | 100% | $78,416 | 100% | $0 |
4000 - Supplies and Materials | $5,000 | $5,000 | 100% | $5,000 | 100% | $0 |
5000 - Other Operating Expenses and Services | $53,334 | $53,334 | 100% | $53,334 | 100% | $0 |
6000 - Capital Outlay | $10,000 | $10,000 | 100% | $10,000 | 100% | $0 |
7000 - Other Outgo | $26,941 | $26,941 | 100% | $26,941 | 100% | $0 |
Indirect Costs | $28,289 | $28,289 | 100% | $28,289 | 100% | $0 |
Totals | $594,057 | $594,057 | 100% | $594,057 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
The fourth quarter of Program Year 2020-2021 was dedicated to completing spring courses and career pathways such as Medical Assistant, and preparing for summer courses. Construction continues as the Garfield campus completes reorganization to maximize space efficiency. Construction to expand its parking lot will begin to increase access for students once the campus reopens for students. Governor Newsom lifted California's shutdown orders in June, allowing non-essential businesses to reopen; however, stringent guidelines are required to ensure health and safety. Glendale Community College (GCC) looks forward to reopening to the public for the Winter session, if not the Fall. GCC, as the administrative entity and active member of GlendaleLEARNS also participated in the planning activities and discussions that will be used to develop the Annual Plan for Program Year 2021-2022.- Status
- Submitted
Verdugo Workforce Development Board*
Verdugo Workforce Development Board* Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $30,285 | $30,285 | 100% | $201,902 | 15% | $171,617 |
3000 - Employee Benefits | $20,190 | $20,190 | 100% | $134,601 | 15% | $114,411 |
4000 - Supplies and Materials | $0 | $900 | 0% | $6,000 | 0% | $6,000 |
5000 - Other Operating Expenses and Services | $0 | $32,081 | 0% | $213,872 | 0% | $213,872 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $50,475 | $83,456 | 60.48% | $556,375 | 9.07% | $505,900 |
Corrective Action Plan
Two line items are below target of 15% expenditure: Supplies and Materials and Other Operating Expenses. With GlendaleLEARNS Coordinator continuing to work virtually and staff working virtually on a rotational basis, supplies and materials were not incurred this quarter. Contracts were executed this quarter and no invoices were submitted yet for services provided. Expenses are expected to be incurred in the next quarter.Summary of Activities:
This quarter was dedicated to preparing for the 20-21 program year. July was dedicated to finalizing input into the Annual Plan and completing the plan which was submitted in August. Due to the impact of the pandemic, the Verdugo Workforce Development Board has conducted environmental scans to prepare the Annual Plan and continues updates during meetings to keep the Consortium informed. Environmental Scans include unemployment rates, Unemployment Insurance claims, demographics of the unemployed, and layoff activity, Contracts and MOUs with partners were also generated and signed. Co-enrollments continue with ESL students and WIOA Title I to access additional services including supportive services to assist with living expenses during these challenging times.- Status
- Submitted
Verdugo Workforce Development Board* Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $60,571 | $60,571 | 100% | $201,902 | 30% | $141,331 |
3000 - Employee Benefits | $40,380 | $40,380 | 100% | $134,601 | 30% | $94,221 |
4000 - Supplies and Materials | $3,621 | $1,800 | 201.17% | $6,000 | 60.35% | $2,379 |
5000 - Other Operating Expenses and Services | $21,101 | $64,162 | 32.89% | $213,872 | 9.87% | $192,771 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $125,673 | $166,913 | 75.29% | $556,375 | 22.59% | $430,702 |
Corrective Action Plan
Operating Expenses falls below target due to delay in invoices being submitted and processed. Also, some providers have been delayed in providing services due to closures and converting to virtual platforms. This may continue to impact this line item; however, will be analyzed in March for needed changes to accomplish related goals.Summary of Activities:
Monthly GlendaleLEARNS meetings continued to be held in Q2, although, November meeting was cancelled due to particpation in conferences for workforce and education. Monthly meetings were used for professional development as each partner has been conducting presentations on their services. In addition the VWDB has provided labor market and economic landscape presentations at each meeting to keep the partnership up to date on the impact of COVID-19 pandemic and subsequent shut down on our businesses, worker, and students. The partnership also used its December meeting to provide input into the Local Workforce Development Plan. GlendaleLEARNS began its marketing/branding effort in this quarter to develop a strategy for increasing enrollments. Copy & Design has been hired to assist us in this effort and has conducted multiple interviews with members and partners to begin developing a creative direction.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Judith Velasco
- Glendale Learn MaryAnn Pranke, GlendaleLEARNS Coordinator
Verdugo Workforce Development Board* Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $75,843 | $90,856 | 83.48% | $201,902 | 37.56% | $126,059 |
3000 - Employee Benefits | $50,562 | $60,570 | 83.48% | $134,601 | 37.56% | $84,039 |
4000 - Supplies and Materials | $4,604 | $2,700 | 170.52% | $6,000 | 76.73% | $1,396 |
5000 - Other Operating Expenses and Services | $22,301 | $96,242 | 23.17% | $213,872 | 10.43% | $191,571 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $153,310 | $250,369 | 61.23% | $556,375 | 27.56% | $403,065 |
Corrective Action Plan
Expenditures fell below target for salaries and other operating expenses as a result of the pandemic and delays in meeting deadlines due to the prolonged shut down. For example, delays occurred in coordinating work-based learning opportunities through our workforce board because so many businesses had closed their doors. Los Angeles County began reopening in April 2021 and activities have resumed. Contracts for services including marketing and outreach, are up and running after a delay due to the pandemic and services are now up and running with full expenditure expected by Q4.Summary of Activities:
This third quarter was dedicated to employer outreach to develop work-based learning opportunities for our Medical Assistant students as well as other adult ed students that need income to support their studies. GlendaleLEARNS partners continue meeting monthly to review marketing/outreach materials developed to assist in increasing enrollments during this pandemic emergency event. Partners are presenting their programs at each meeting to update the group on changes to services as a result of the pandemic and shutdown. Partner presentations at each meeting are in alignment with the Consortium's professional development activities delineated in the three-year plan. GlendaleLEARNS was featured in two panel discussions during this quarter: one panel was hosted by International Rescue Committee and the other was hosted by Early Care & Education Pathways to Success.- Status
- Submitted
Verdugo Workforce Development Board* Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $201,902 | $201,902 | 100% | $201,902 | 100% | $0 |
3000 - Employee Benefits | $134,601 | $134,601 | 100% | $134,601 | 100% | $0 |
4000 - Supplies and Materials | $6,000 | $6,000 | 100% | $6,000 | 100% | $0 |
5000 - Other Operating Expenses and Services | $213,872 | $213,872 | 100% | $213,872 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $556,375 | $556,375 | 100% | $556,375 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
This last quarter in 2020-2021 was dedicated in completing the WIOA co-enrolled students in Medical Assistant career pathway and transitioning them to paid externships. Students were able to return to campus in June to complete their lab work prior to beginning their externship. The lifting of the shutdown executive order by Governor Newsom, allowed healthcare facilities to reopen and provide in-person services instead of telehealth. This change now provides hands-on experience for the externs who will now work directly with patients instead of telehealth. The GlendaleLEARNS Coordinator has completed the environmental scan which includes Glendale demographics, poverty levels, educational attainment, languages spoken, median income and population numbers to understand the community and potential barriers. Labor market, employment and unemployment benefit data are also included to understand the impact of the pandemic on Glendale's workforce and use all data to prepare the Annual Plan.- Status
- Submitted
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