CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
Year: 2019-20
CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Grossmont Union High | Submitted | Submitted | Submitted | Not Submitted |
Grossmont-Cuyamaca CCD | Submitted | Submitted | Submitted | Submitted |
Mountain Empire Unified | Submitted | Submitted | Submitted | Submitted |
Grossmont Union High
Grossmont Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $459,452 | $0 | 100% | $2,818,630 | 16.3% | $2,359,178 |
2000 - Non-Instructional Salaries | $387,940 | $0 | 100% | $1,571,420 | 24.69% | $1,183,480 |
3000 - Employee Benefits | $266,966 | $0 | 100% | $1,762,979 | 15.14% | $1,496,013 |
4000 - Supplies and Materials | $27,647 | $0 | 100% | $386,052 | 7.16% | $358,405 |
5000 - Other Operating Expenses and Services | $38,335 | $0 | 100% | $164,955 | 23.24% | $126,620 |
6000 - Capital Outlay | $675 | $0 | 100% | $236,101 | 0.29% | $235,426 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $347,211 | 0% | $347,211 |
Totals | $1,181,015 | $0 | 100% | $7,287,348 | 16.21% | $6,106,333 |
- Status
- Submitted
Grossmont Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,357,338 | $0 | 100% | $2,818,630 | 48.16% | $1,461,292 |
2000 - Non-Instructional Salaries | $773,857 | $15,714 | 4,924.57% | $1,571,420 | 49.25% | $797,563 |
3000 - Employee Benefits | $753,972 | $0 | 100% | $1,762,979 | 42.77% | $1,009,007 |
4000 - Supplies and Materials | $66,334 | $3,861 | 1,718.27% | $386,052 | 17.18% | $319,718 |
5000 - Other Operating Expenses and Services | $82,895 | $1,650 | 5,025.31% | $164,955 | 50.25% | $82,060 |
6000 - Capital Outlay | $675 | $0 | 100% | $236,101 | 0.29% | $235,426 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $347,211 | 0% | $347,211 |
Totals | $3,035,071 | $21,224 | 14,300% | $7,287,348 | 41.65% | $4,252,277 |
Summary of Activities:
Q2 ACTIVITY ON TARGET. INSTRUCTIONAL SALARIES CAME IN HIGHER THAN LAST YEAR DUE TO PAY RAISES FOR PROFESSIONAL DEVELOPMENT AND NEWLY AWARDED PREP TIME. PROFESSIONAL DEVELOPMENT OPPORTUNITIES HAVE BEEN INCREASED. CLASSIFIED SALARIES CAME IN HIGHER THAN LAST YEAR DUE TO 3.5% PAY RAISE. PROCESSING OF PO'S IS DELAYED AND AFFECTS REPORTED NUMBERS. CAPITAL OUTLAY COULD BE SPENT IN 2020 AS CONSTRUCTION TOWARD STUDENT SUPPORT CENTER WILL BEGIN BEFORE END OF YEAR. EXPANSION OF IET COURSE OFFERINGS (INTRO TO MEDICAL) AND INTRODUCTION OF PROGRAM-OVERARCHING OPPORTUNITIES FOR PROFESSIONAL DEVELOPMENT, INCLUDING CANVAS TRAINING AND STRATEGIC PLAN WROK GROUPS- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Jennifer Wilson, Accounting Technician
- Kim Bellaart Grossmont Adult Education
- Theresa Kemper, Superintendent
Grossmont Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $2,105,551 | $28,186 | 7,470.12% | $2,818,630 | 74.7% | $713,079 |
2000 - Non-Instructional Salaries | $1,173,706 | $15,714 | 7,469.08% | $1,571,420 | 74.69% | $397,714 |
3000 - Employee Benefits | $1,220,901 | $17,630 | 6,925.22% | $1,762,979 | 69.25% | $542,078 |
4000 - Supplies and Materials | $117,606 | $3,861 | 3,046.38% | $386,052 | 30.46% | $268,446 |
5000 - Other Operating Expenses and Services | $116,223 | $1,650 | 7,045.74% | $164,955 | 70.46% | $48,732 |
6000 - Capital Outlay | $675 | $0 | 100% | $236,101 | 0.29% | $235,426 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $347,211 | 0% | $347,211 |
Totals | $4,734,662 | $67,040 | 7,062.41% | $7,287,348 | 64.97% | $2,552,686 |
Summary of Activities:
Budget is supporting 3.5% pay raise equal to $325k for certificated and classified staff, a 1% increase in pay for PD to equal to $60K, an increase of $195,000 increase in Prep Time hours, and a 10% to 20% increase in Professional Development depending on program. Materials and supply budget underused as school sites are well-supplied, and anticipate Q4 material and supply needs for facility will be low due to closure. COVID-19 closure: last day facilities were open--Friday, March 13. Plans to spend Capital Outlay funds for building new student support center are currently delayed.- Status
- Submitted
Grossmont Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,095,054 | $28,186 | 10,980.7% | $2,818,630 | 109.81% | |
2000 - Non-Instructional Salaries | $1,571,361 | $15,714 | 9,999.62% | $1,571,420 | 100% | $59 |
3000 - Employee Benefits | $1,734,153 | $17,630 | 9,836.49% | $1,762,979 | 98.36% | $28,826 |
4000 - Supplies and Materials | $155,254 | $3,861 | 4,021.58% | $386,052 | 40.22% | $230,798 |
5000 - Other Operating Expenses and Services | $160,831 | $1,650 | 9,749.99% | $164,955 | 97.5% | $4,124 |
6000 - Capital Outlay | $675 | $2,361 | 28.59% | $236,101 | 0.29% | $235,426 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $333,919 | $3,472 | 9,617.18% | $347,211 | 96.17% | $13,292 |
Totals | $7,051,247 | $72,873 | 9,676.01% | $7,287,348 | 96.76% | $236,101 |
Summary of Activities:
1000 object code for certificated salaries exceeded original budget due to new prep time concept, across the board certificated 3.5% raise, and transferring expense of CTE Medical Program Coordinator. Movement of the CTE Medical Project Coordinator was necessary due to the lack of spending in object code 4000. Object code 4000 for Materials and Supplies were not fully spent due to COVID closure.- Status
- Unsubmitted
Grossmont-Cuyamaca CCD
Grossmont-Cuyamaca CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $106,721 | $148,321 | 71.95% | $593,285 | 17.99% | $486,564 |
3000 - Employee Benefits | $41,958 | $71,604 | 58.6% | $286,417 | 14.65% | $244,459 |
4000 - Supplies and Materials | $637 | $4,493 | 14.18% | $17,972 | 3.54% | $17,335 |
5000 - Other Operating Expenses and Services | $19,949 | $111,085 | 17.96% | $970,828 | 2.05% | $950,879 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $8,463 | $14,657 | 57.74% | $58,627 | 14.44% | $50,164 |
Totals | $177,728 | $350,160 | 50.76% | $1,927,129 | 9.22% | $1,749,401 |
Corrective Action Plan
Q 2 will introduce some bigger projects: CTE module at MEUSD; work group stipends; industry toursSummary of Activities:
introduction of Canvas and LMS coordinator; implementation of business roundtable and job board; roll-out of strategic plan implementation work groups- Status
- Submitted
Grossmont-Cuyamaca CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $248,202 | $296,643 | 83.67% | $593,285 | 41.84% | $345,083 |
3000 - Employee Benefits | $98,580 | $143,209 | 68.84% | $286,417 | 34.42% | $187,837 |
4000 - Supplies and Materials | $6,731 | $4,493 | 149.81% | $17,972 | 37.45% | $11,241 |
5000 - Other Operating Expenses and Services | $34,459 | $367,238 | 9.38% | $970,828 | 3.55% | $936,369 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,404 | $29,314 | 66.19% | $58,627 | 33.1% | $39,223 |
Totals | $407,376 | $840,895 | 48.45% | $1,927,129 | 21.14% | $1,519,753 |
Corrective Action Plan
Q3 will show a strong investment in professional learning activities. The consortium partnered with AVID Higher Ed, hosted a week of professional learning open to all members (participants get paid PD rate or stipend ). In addition, the consortium facilitated two weeks of"intersessions" to introduce ESL and ABE students to career pathways. Additional workshop facilitators and curriculum writing were needed for the success of both, PL week and intersessions.Summary of Activities:
Development of Train-the-trainer modules for Canvas Rollout and initial training (hired LMS coordinator). Students participate in strategic plan work groups and receive stipend for their work; transition specialists migrated all documentation and case management into student retention management system. Engagement with students grow - more than 200 additional students are now working with transition services. 97 have been working directly with business engagement coordinator (resume and job development). Consortium offered industry tour for students and teachers. Consortium manager represented and presented on the consortium's work at three conferences. Consortium hosted career and education fair.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Sue Fisher, Contracts Analyst
- Cynthia Nagura, Director, Community & Workforce Partnerships
- Melanie Kosic, Special Projects Accountant
- Sahar Abushaban, Interim Vice Chancellor-Business Services
Grossmont-Cuyamaca CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $384,001 | $444,964 | 86.3% | $593,285 | 64.72% | $209,284 |
3000 - Employee Benefits | $156,534 | $214,813 | 72.87% | $286,417 | 54.65% | $129,883 |
4000 - Supplies and Materials | $8,373 | $4,493 | 186.36% | $17,972 | 46.59% | $9,599 |
5000 - Other Operating Expenses and Services | $157,071 | $775,480 | 20.25% | $970,828 | 16.18% | $813,757 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $30,837 | $43,970 | 70.13% | $58,627 | 52.6% | $27,790 |
Totals | $736,816 | $1,483,719 | 49.66% | $1,927,129 | 38.23% | $1,190,313 |
Corrective Action Plan
We are planning to support consortium-wide projects in Q 4 - construction of student center (GUHSD) and opening of MS Office program at MEUSD.Summary of Activities:
Canvas roll-out to 54% of GAE classes; further integration of student retention and success services through platform (allowing for automated reach-out and follow-up): implementation of professional learning days (starting with a week of PD workshops that included AVID and LGBTQ+ training); implementation of special social media campaign in response to health crisis- Status
- Submitted
Grossmont-Cuyamaca CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $540,752 | $593,285 | 91.15% | $593,285 | 91.15% | $52,533 |
3000 - Employee Benefits | $219,297 | $286,417 | 76.57% | $286,417 | 76.57% | $67,120 |
4000 - Supplies and Materials | $8,726 | $4,493 | 194.21% | $17,972 | 48.55% | $9,246 |
5000 - Other Operating Expenses and Services | $380,200 | $960,569 | 39.58% | $970,828 | 39.16% | $590,628 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $44,237 | $58,627 | 75.45% | $58,627 | 75.45% | $14,390 |
Totals | $1,193,212 | $1,903,391 | 62.69% | $1,927,129 | 61.92% | $733,917 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
In 2019/2020, we had planned for a grand opening of our new (physical) student center, a consortium-wide initiative supported by the three members. Due to the pandemic, building and construction plans were put on hold. The consortium is currently working with a group of architects to revise plans and work toward a “blended” student center – with virtual and in-person point of access and services.Summary of Activities:
Implementation of phase one of (remote) onboarding; implementation of Canvas LMS 97%; design of blueprint for system of professional learning with newly hired coordinator; initial design of HSD/HSD and welding programs for Mt. Empire and its tribal community. Carry-forward will be allocated to modified student center and additional digital skills training and remote learning and teaching equipment- Status
- Submitted
Mountain Empire Unified
Mountain Empire Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $4,838 | $7,500 | 64.51% | $30,000 | 16.13% | $25,162 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $1,889 | $2,500 | 75.56% | $10,000 | 18.89% | $8,111 |
4000 - Supplies and Materials | $2,767 | $0 | 100% | $5,000 | 55.34% | $2,233 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $13,267 | 0% | $13,267 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $9,494 | $10,000 | 94.94% | $58,267 | 16.29% | $48,773 |
Summary of Activities:
Purchased additional materials needed to serve additional students and teacher salary- Status
- Submitted
Mountain Empire Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $4,838 | $7,500 | 64.51% | $30,000 | 16.13% | $25,162 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $1,898 | $2,500 | 75.92% | $10,000 | 18.98% | $8,102 |
4000 - Supplies and Materials | $2,767 | $0 | 100% | $5,000 | 55.34% | $2,233 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $13,267 | 0% | $13,267 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $9,503 | $10,000 | 95.03% | $58,267 | 16.31% | $48,764 |
Corrective Action Plan
The District is anticipating additional students and will need additional instructional materials as well additional allocation of teachers salary towards adult education- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Kathy Granger, Superintendent
- Patrick Keeley
- Heather Westgaard Ms., Director
Mountain Empire Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $16,995 | $7,500 | 226.6% | $30,000 | 56.65% | $13,005 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $6,662 | $2,500 | 266.48% | $10,000 | 66.62% | $3,338 |
4000 - Supplies and Materials | $2,767 | $0 | 100% | $5,000 | 55.34% | $2,233 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $13,267 | 0% | $13,267 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $26,424 | $10,000 | 264.24% | $58,267 | 45.35% | $31,843 |
Summary of Activities:
The District is expanding its Adult Education program and has added spaces for additional students which will increase expenditures.- Status
- Submitted
Mountain Empire Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $24,862 | $7,500 | 331.49% | $30,000 | 82.87% | $5,138 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $9,636 | $2,500 | 385.44% | $10,000 | 96.36% | $364 |
4000 - Supplies and Materials | $2,767 | $0 | 100% | $5,000 | 55.34% | $2,233 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $13,267 | 0% | $13,267 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $37,265 | $10,000 | 372.65% | $58,267 | 63.96% | $21,002 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Due to Covid-19 closures funds were not able to be expensed in a timely manner.- Status
- Submitted
2020 © California Community Colleges
NOVA Site Version: 4.22.1