CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
Year: 2020-21
CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Grossmont Union High | Submitted | Submitted | Not Submitted | Not Submitted |
Grossmont-Cuyamaca CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Mountain Empire Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Grossmont Union High
Grossmont Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $440,393 | $452,067 | 97.42% | $3,013,782 | 14.61% | $2,573,389 |
2000 - Non-Instructional Salaries | $372,265 | $380,218 | 97.91% | $1,520,870 | 24.48% | $1,148,605 |
3000 - Employee Benefits | $261,232 | $279,176 | 93.57% | $1,861,174 | 14.04% | $1,599,942 |
4000 - Supplies and Materials | $27,836 | $28,721 | 96.92% | $220,929 | 12.6% | $193,093 |
5000 - Other Operating Expenses and Services | $16,092 | $16,584 | 97.04% | $207,294 | 7.76% | $191,202 |
6000 - Capital Outlay | $0 | $0 | 100% | $527,101 | 0% | $527,101 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $1,117,818 | $1,156,765 | 96.63% | $7,669,089 | 14.58% | $6,551,271 |
Corrective Action Plan
All object codes are within target. There is a slight drop in Object Code 3000 due to the 2% decrease to both PERS and STRS. Budget development was completed before final STRS and PERS numbers posted. If teacher hours increase and we seem to recover from COVID low class sizes, we may see 1 to 2 teachers become H&W eligible. We would able to use the excess funds set aside in the 3000 Object Code to cover that expense. Overall, operational costs are significantly less due to campus closures and our Q1 budget reflects that we did not anticipate large Q1 operational expenses.Summary of Activities:
All CAEP classes are in session despite lower enrollment numbers. At this time of COVID restrictions with fewer students in the classroom, GUHSD feels confident we are successfully meeting the needs of the teachers and the students. Our PPE expenses have been offset by the District's assistance, which has helped in reducing our PPE expenses within the 4000 Object Code.- Status
- Submitted
Grossmont Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,204,780 | $1,265,788 | 95.18% | $3,013,782 | 39.98% | $1,809,002 |
2000 - Non-Instructional Salaries | $703,652 | $897,313 | 78.42% | $1,520,870 | 46.27% | $817,218 |
3000 - Employee Benefits | $699,964 | $856,140 | 81.76% | $1,861,174 | 37.61% | $1,161,210 |
4000 - Supplies and Materials | $56,665 | $110,465 | 51.3% | $220,929 | 25.65% | $164,264 |
5000 - Other Operating Expenses and Services | $30,165 | $103,647 | 29.1% | $207,294 | 14.55% | $177,129 |
6000 - Capital Outlay | $0 | $0 | 100% | $527,101 | 0% | $527,101 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $2,695,226 | $3,233,353 | 83.36% | $7,669,089 | 35.14% | $4,973,863 |
Summary of Activities:
Due to COVID, teacher hrs & assignments reduced slightly due to lower enrollment & time-efficient PD opportunities. 4000 Object Code is within budget but could be viewed as slightly high considering classes have been cut back. Health Occupations Center has remained open entire school year. Cost to run medical program during COVID restrictions has doubled the Materials and Supplies needed for program. Disposables & adjusting procedures on shared equipment has been costly for medical program and as we prepare to re-open CTE job skills classes. Services provided within 5000 object code have been greatly reduced due to lack of students on campus; concerned with budget cuts and unknown COVID expenses, facility expenses such as utilities were moved out of CAEP at the beginning of the year. As our COVID response settles, utility costs will be moved back based on available funds. Lastly, COVID Relief funds reduced the financial impact of COVID PPE expenses and COVID leave.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Jennifer Wilson, Accounting Technician
- Kim Bellaart Grossmont Adult Education
- Theresa Kemper, Superintendent
Grossmont Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,204,780 | $2,019,234 | 59.67% | $3,013,782 | 39.98% | $1,809,002 |
2000 - Non-Instructional Salaries | $703,652 | $1,140,653 | 61.69% | $1,520,870 | 46.27% | $817,218 |
3000 - Employee Benefits | $699,964 | $1,340,045 | 52.23% | $1,861,174 | 37.61% | $1,161,210 |
4000 - Supplies and Materials | $56,665 | $187,790 | 30.17% | $220,929 | 25.65% | $164,264 |
5000 - Other Operating Expenses and Services | $30,165 | $155,471 | 19.4% | $207,294 | 14.55% | $177,129 |
6000 - Capital Outlay | $0 | $395,326 | 0% | $527,101 | 0% | $527,101 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $2,695,226 | $5,238,518 | 51.45% | $7,669,089 | 35.14% | $4,973,863 |
- Status
- Unsubmitted
Grossmont Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,204,780 | $3,013,782 | 39.98% | $3,013,782 | 39.98% | $1,809,002 |
2000 - Non-Instructional Salaries | $703,652 | $1,520,870 | 46.27% | $1,520,870 | 46.27% | $817,218 |
3000 - Employee Benefits | $699,964 | $1,861,174 | 37.61% | $1,861,174 | 37.61% | $1,161,210 |
4000 - Supplies and Materials | $56,665 | $220,929 | 25.65% | $220,929 | 25.65% | $164,264 |
5000 - Other Operating Expenses and Services | $30,165 | $207,294 | 14.55% | $207,294 | 14.55% | $177,129 |
6000 - Capital Outlay | $0 | $527,101 | 0% | $527,101 | 0% | $527,101 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $317,939 | 0% | $317,939 | 0% | $317,939 |
Totals | $2,695,226 | $7,669,089 | 35.14% | $7,669,089 | 35.14% | $4,973,863 |
- Status
- Unsubmitted
Grossmont-Cuyamaca CCD
Grossmont-Cuyamaca CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $132,794 | $155,088 | 85.63% | $620,350 | 21.41% | $487,556 |
3000 - Employee Benefits | $73,455 | $66,499 | 110.46% | $265,994 | 27.62% | $192,539 |
4000 - Supplies and Materials | $9,347 | $9,000 | 103.86% | $18,000 | 51.93% | $8,653 |
5000 - Other Operating Expenses and Services | $0 | $54,228 | 0% | $187,527 | 0% | $187,527 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $77,209 | 0% | $308,837 | 0% | $308,837 |
Indirect Costs | $10,780 | $10,919 | 98.73% | $54,594 | 19.75% | $43,814 |
Totals | $226,376 | $372,942 | 60.7% | $1,455,302 | 15.56% | $1,228,926 |
Summary of Activities:
Transition and Business Engagement Services have moved successfully to remote/online only. Virtual forums, office hours, and career and college readiness workshops were offered on a weekly basis; our bi-annual career and education fair brought together 97 students and 6 employer panels. We increased our social media activities to stay connected and build community. Please note: GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $115,973 should have been reported. Per agreement with TAP ( see email documentation September 28, 2020): "GCCCD will have to underreport by $115,973 in the 5000 object code during 2020-21. This will allow them to put the $115,973 back in their total available funds."- Status
- Submitted
Grossmont-Cuyamaca CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $283,494 | $310,175 | 91.4% | $620,350 | 45.7% | $336,856 |
3000 - Employee Benefits | $135,854 | $132,997 | 102.15% | $265,994 | 51.07% | $130,140 |
4000 - Supplies and Materials | $9,347 | $12,600 | 74.18% | $18,000 | 51.93% | $8,653 |
5000 - Other Operating Expenses and Services | $0 | $93,149 | 0% | $187,527 | 0% | $187,527 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $77,209 | 0% | $308,837 | 0% | $308,837 |
Indirect Costs | $24,755 | $21,838 | 113.36% | $54,594 | 45.34% | $29,839 |
Totals | $453,450 | $647,967 | 69.98% | $1,455,302 | 31.16% | $1,001,852 |
Summary of Activities:
Continuation of Professional Learning Series focused on equity (with guest speakers); expanded work with students transitioning to college under SB 554; program development for Mtn. Empire. We are also continuing virtual forums, office hours, and career and college readiness workshops. As noted in our Q1 report already, GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $115,973 should have been reported. Per agreement with TAP ( see email documentation September 28, 2020): "GCCCD will have to underreport by $175,000 in the 5000 object code during 2020-21. This will allow them to put the $175,000 back in their total available funds."- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Cynthia Nagura, Director, Community & Workforce Partnerships
- Melanie Kosic, Special Projects Accountant
- Sahar Abushaban, Interim Vice Chancellor-Business Services
- Sally Cox, CEO
Grossmont-Cuyamaca CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $283,494 | $465,263 | 60.93% | $620,350 | 45.7% | $336,856 |
3000 - Employee Benefits | $135,854 | $199,496 | 68.1% | $265,994 | 51.07% | $130,140 |
4000 - Supplies and Materials | $9,347 | $14,400 | 64.91% | $18,000 | 51.93% | $8,653 |
5000 - Other Operating Expenses and Services | $0 | $138,438 | 0% | $187,527 | 0% | $187,527 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $77,209 | 0% | $308,837 | 0% | $308,837 |
Indirect Costs | $24,755 | $38,216 | 64.78% | $54,594 | 45.34% | $29,839 |
Totals | $453,450 | $933,021 | 48.6% | $1,455,302 | 31.16% | $1,001,852 |
- Status
- Unsubmitted
Grossmont-Cuyamaca CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $283,494 | $620,350 | 45.7% | $620,350 | 45.7% | $336,856 |
3000 - Employee Benefits | $135,854 | $265,994 | 51.07% | $265,994 | 51.07% | $130,140 |
4000 - Supplies and Materials | $9,347 | $18,000 | 51.93% | $18,000 | 51.93% | $8,653 |
5000 - Other Operating Expenses and Services | $0 | $187,527 | 0% | $187,527 | 0% | $187,527 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $77,209 | 0% | $308,837 | 0% | $308,837 |
Indirect Costs | $24,755 | $54,594 | 45.34% | $54,594 | 45.34% | $29,839 |
Totals | $453,450 | $1,223,674 | 37.06% | $1,455,302 | 31.16% | $1,001,852 |
- Status
- Unsubmitted
Mountain Empire Unified
Mountain Empire Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $6,577 | $0 | 100% | $165,000 | 3.99% | $158,423 |
2000 - Non-Instructional Salaries | $5,444 | $0 | 100% | $70,000 | 7.78% | $64,556 |
3000 - Employee Benefits | $4,052 | $0 | 100% | $35,250 | 11.5% | $31,198 |
4000 - Supplies and Materials | $0 | $0 | 100% | $85,000 | 0% | $85,000 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $46,600 | 0% | $46,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $16,073 | $0 | 100% | $429,269 | 3.74% | $413,196 |
Corrective Action Plan
The District is expanding its Adult Education program and has added spaces for additional students which will increase expenditures.- Status
- Submitted
Mountain Empire Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,143 | $0 | 100% | $165,000 | 11% | $146,857 |
2000 - Non-Instructional Salaries | $13,611 | $0 | 100% | $70,000 | 19.44% | $56,389 |
3000 - Employee Benefits | $14,408 | $0 | 100% | $35,250 | 40.87% | $20,842 |
4000 - Supplies and Materials | $6,546 | $0 | 100% | $85,000 | 7.7% | $78,454 |
5000 - Other Operating Expenses and Services | $29,000 | $0 | 100% | $46,600 | 62.23% | $17,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $81,708 | $0 | 100% | $429,269 | 19.03% | $347,561 |
Corrective Action Plan
The District continues to expand its Adult Education program and with the updates to the Adult Education, classroom equipment we expect to be on target.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Patrick Keeley Ed.D., Superintendent
- Heather Westgaard, Director
- Rustie Phillips
- Gary Hobelman Mountain Empire Unified School District, Assistant Superintendent of Business
Mountain Empire Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,143 | $0 | 100% | $165,000 | 11% | $146,857 |
2000 - Non-Instructional Salaries | $13,611 | $0 | 100% | $70,000 | 19.44% | $56,389 |
3000 - Employee Benefits | $14,408 | $0 | 100% | $35,250 | 40.87% | $20,842 |
4000 - Supplies and Materials | $6,546 | $0 | 100% | $85,000 | 7.7% | $78,454 |
5000 - Other Operating Expenses and Services | $29,000 | $0 | 100% | $46,600 | 62.23% | $17,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $81,708 | $0 | 100% | $429,269 | 19.03% | $347,561 |
- Status
- Unsubmitted
Mountain Empire Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,143 | $0 | 100% | $165,000 | 11% | $146,857 |
2000 - Non-Instructional Salaries | $13,611 | $0 | 100% | $70,000 | 19.44% | $56,389 |
3000 - Employee Benefits | $14,408 | $0 | 100% | $35,250 | 40.87% | $20,842 |
4000 - Supplies and Materials | $6,546 | $0 | 100% | $85,000 | 7.7% | $78,454 |
5000 - Other Operating Expenses and Services | $29,000 | $0 | 100% | $46,600 | 62.23% | $17,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $81,708 | $0 | 100% | $429,269 | 19.03% | $347,561 |
- Status
- Unsubmitted
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