CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
Year: 2020-21
CAEP Consortium Fiscal Reporting 20 San Diego East Region Adult Education
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Grossmont Union High | Submitted | Submitted | Submitted | Submitted |
Grossmont-Cuyamaca CCD | Submitted | Submitted | Submitted | Submitted |
Mountain Empire Unified | Submitted | Submitted | Submitted | Submitted |
Grossmont Union High
Grossmont Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $440,393 | $452,067 | 97.42% | $3,013,782 | 14.61% | $2,573,389 |
2000 - Non-Instructional Salaries | $372,265 | $380,218 | 97.91% | $1,520,870 | 24.48% | $1,148,605 |
3000 - Employee Benefits | $261,232 | $279,176 | 93.57% | $1,861,174 | 14.04% | $1,599,942 |
4000 - Supplies and Materials | $27,836 | $28,721 | 96.92% | $220,929 | 12.6% | $193,093 |
5000 - Other Operating Expenses and Services | $16,092 | $16,584 | 97.04% | $207,294 | 7.76% | $191,202 |
6000 - Capital Outlay | $0 | $0 | 100% | $1,008,842 | 0% | $1,008,842 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $1,117,818 | $1,156,765 | 96.63% | $8,150,830 | 13.71% | $7,033,012 |
Corrective Action Plan
All object codes are within target. There is a slight drop in Object Code 3000 due to the 2% decrease to both PERS and STRS. Budget development was completed before final STRS and PERS numbers posted. If teacher hours increase and we seem to recover from COVID low class sizes, we may see 1 to 2 teachers become H&W eligible. We would able to use the excess funds set aside in the 3000 Object Code to cover that expense. Overall, operational costs are significantly less due to campus closures and our Q1 budget reflects that we did not anticipate large Q1 operational expenses.Summary of Activities:
All CAEP classes are in session despite lower enrollment numbers. At this time of COVID restrictions with fewer students in the classroom, GUHSD feels confident we are successfully meeting the needs of the teachers and the students. Our PPE expenses have been offset by the District's assistance, which has helped in reducing our PPE expenses within the 4000 Object Code.- Status
- Submitted
Grossmont Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,204,780 | $1,265,788 | 95.18% | $3,013,782 | 39.98% | $1,809,002 |
2000 - Non-Instructional Salaries | $703,652 | $897,313 | 78.42% | $1,520,870 | 46.27% | $817,218 |
3000 - Employee Benefits | $699,964 | $856,140 | 81.76% | $1,861,174 | 37.61% | $1,161,210 |
4000 - Supplies and Materials | $56,665 | $110,465 | 51.3% | $220,929 | 25.65% | $164,264 |
5000 - Other Operating Expenses and Services | $30,165 | $103,647 | 29.1% | $207,294 | 14.55% | $177,129 |
6000 - Capital Outlay | $0 | $0 | 100% | $1,008,842 | 0% | $1,008,842 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $2,695,226 | $3,233,353 | 83.36% | $8,150,830 | 33.07% | $5,455,604 |
Summary of Activities:
Due to COVID, teacher hrs & assignments reduced slightly due to lower enrollment & time-efficient PD opportunities. 4000 Object Code is within budget but could be viewed as slightly high considering classes have been cut back. Health Occupations Center has remained open entire school year. Cost to run medical program during COVID restrictions has doubled the Materials and Supplies needed for program. Disposables & adjusting procedures on shared equipment has been costly for medical program and as we prepare to re-open CTE job skills classes. Services provided within 5000 object code have been greatly reduced due to lack of students on campus; concerned with budget cuts and unknown COVID expenses, facility expenses such as utilities were moved out of CAEP at the beginning of the year. As our COVID response settles, utility costs will be moved back based on available funds. Lastly, COVID Relief funds reduced the financial impact of COVID PPE expenses and COVID leave.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Jennifer Wilson, Accounting Technician
- Kim Bellaart Grossmont Adult Education
- Theresa Kemper, Superintendent
Grossmont Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,909,750 | $2,019,234 | 94.58% | $3,013,782 | 63.37% | $1,104,032 |
2000 - Non-Instructional Salaries | $1,053,214 | $1,140,653 | 92.33% | $1,520,870 | 69.25% | $467,656 |
3000 - Employee Benefits | $1,147,352 | $1,340,045 | 85.62% | $1,861,174 | 61.65% | $713,822 |
4000 - Supplies and Materials | $81,586 | $187,790 | 43.45% | $220,929 | 36.93% | $139,343 |
5000 - Other Operating Expenses and Services | $48,150 | $155,471 | 30.97% | $207,294 | 23.23% | $159,144 |
6000 - Capital Outlay | $0 | $756,632 | 0% | $1,008,842 | 0% | $1,008,842 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $317,939 | 0% | $317,939 |
Totals | $4,240,052 | $5,599,823 | 75.72% | $8,150,830 | 52.02% | $3,910,778 |
Summary of Activities:
$1 million is being set aside for a facility remodel at the Foothills campus. Classes cancelled due to low enrollment caused by COVID. Had a great increase in PD opportunities but not all opportunities utilized by teachers as anticipated. COVID relief funds greatly assisted with technology improvements needed for distance learning. IT Technician was moved to COVID relief funds. Account clerk position vacated in January and not filled due to COVID's impact on office workload. Facility needs greatly reduced due to COVID social distancing; classes not being held face to face on most campuses. Restricted funds such as WIOA and CALWorks have less spending due to COVID; hence, new expenses for dealing with COVID and special populations have been more easily placed in more restrictive pots of money.- Status
- Submitted
Grossmont Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,051,899 | $3,013,782 | 101.26% | $3,013,782 | 101.26% | |
2000 - Non-Instructional Salaries | $1,429,858 | $1,520,870 | 94.02% | $1,520,870 | 94.02% | $91,012 |
3000 - Employee Benefits | $1,715,682 | $1,861,174 | 92.18% | $1,861,174 | 92.18% | $145,492 |
4000 - Supplies and Materials | $127,653 | $220,929 | 57.78% | $220,929 | 57.78% | $93,276 |
5000 - Other Operating Expenses and Services | $469,799 | $207,294 | 226.63% | $207,294 | 226.63% | |
6000 - Capital Outlay | $1,016,729 | $1,008,842 | 100.78% | $1,008,842 | 100.78% | |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $339,210 | $317,939 | 106.69% | $317,939 | 106.69% | |
Totals | $8,150,830 | $8,150,830 | 100% | $8,150,830 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
2000 Object Code Decrease: Did not replace two classified positions. 3000 Object Code Decrease: Two classified employees not replaced. Teacher benefit costs were down slightly due to a higher than anticipated amount of retirements due to COVID; older employees more likely earned H&W. 4000 Object Code Decrease: 20.21 COVID response reduced facility operational costs within the 4000 object code. Such costs within the 4000 object code would have been bathroom supplies, paper, pencils, etc. 5000 Object Code Increase: The 5000 object code covered our utility costs for 20.21. These expenses are considered atypical for CAEP because these expenses have been historically covered by our earned revenue accounts. Seeing that our revenue was depleted this year due to COVID, our utility costs were shifted to CAEP for 20.21.- Status
- Submitted
Grossmont-Cuyamaca CCD
Grossmont-Cuyamaca CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $132,794 | $156,000 | 85.12% | $624,000 | 21.28% | $491,206 |
3000 - Employee Benefits | $73,455 | $67,750 | 108.42% | $271,000 | 27.11% | $197,545 |
4000 - Supplies and Materials | $9,347 | $5,000 | 186.94% | $10,000 | 93.47% | $653 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $32,561 | 0% | $32,561 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $10,780 | $7,200 | 149.72% | $36,000 | 29.94% | $25,220 |
Totals | $226,376 | $235,950 | 95.94% | $973,561 | 23.25% | $747,185 |
Summary of Activities:
Transition and Business Engagement Services have moved successfully to remote/online only. Virtual forums, office hours, and career and college readiness workshops were offered on a weekly basis; our bi-annual career and education fair brought together 97 students and 6 employer panels. We increased our social media activities to stay connected and build community. Please note: GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $115,973 should have been reported. Per agreement with TAP ( see email documentation September 28, 2020): "GCCCD will have to underreport by $115,973 in the 5000 object code during 2020-21. This will allow them to put the $115,973 back in their total available funds."- Status
- Submitted
Grossmont-Cuyamaca CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $283,494 | $312,000 | 90.86% | $624,000 | 45.43% | $340,506 |
3000 - Employee Benefits | $135,854 | $135,500 | 100.26% | $271,000 | 50.13% | $135,146 |
4000 - Supplies and Materials | $9,347 | $7,000 | 133.53% | $10,000 | 93.47% | $653 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $32,561 | 0% | $32,561 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $24,755 | $14,400 | 171.91% | $36,000 | 68.76% | $11,245 |
Totals | $453,450 | $468,900 | 96.71% | $973,561 | 46.58% | $520,111 |
Summary of Activities:
Continuation of Professional Learning Series focused on equity (with guest speakers); expanded work with students transitioning to college under SB 554; program development for Mtn. Empire. We are also continuing virtual forums, office hours, and career and college readiness workshops. As noted in our Q1 report already, GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $115,973 should have been reported. Per agreement with TAP ( see email documentation September 28, 2020): "GCCCD will have to underreport by $175,000 in the 5000 object code during 2020-21. This will allow them to put the $175,000 back in their total available funds."- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Cynthia Nagura, Director, Community & Workforce Partnerships
- Melanie Kosic, Special Projects Accountant
- Sahar Abushaban, Interim Vice Chancellor-Business Services
- Sally Cox, CEO
Grossmont-Cuyamaca CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $443,062 | $468,000 | 94.67% | $624,000 | 71% | $180,938 |
3000 - Employee Benefits | $200,652 | $203,250 | 98.72% | $271,000 | 74.04% | $70,348 |
4000 - Supplies and Materials | $9,446 | $8,000 | 118.08% | $10,000 | 94.46% | $554 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $32,561 | 0% | $32,561 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $35,667 | $25,200 | 141.54% | $36,000 | 99.08% | $333 |
Totals | $688,827 | $704,450 | 97.78% | $973,561 | 70.75% | $284,734 |
Summary of Activities:
Continuation of Professional Learning Series focused on equity (with guest speakers); expanded work with students transitioning to college under SB 554; program development for Mtn. Empire. Hosted Education and Career Fair for about 150 students. We are also continuing virtual forums, office hours, and career and college readiness workshops. As noted in our Q1 report already, GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $115,973 should have been reported. Per agreement with TAP ( see email documentation September 28, 2020): "GCCCD will have to underreport by $175,000 in the 5000 object code during 2020-21. This will allow them to put the $175,000 back in their total available funds."- Status
- Submitted
Grossmont-Cuyamaca CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
2000 - Non-Instructional Salaries | $624,415 | $624,000 | 100.07% | $624,000 | 100.07% | |
3000 - Employee Benefits | $271,240 | $271,000 | 100.09% | $271,000 | 100.09% | |
4000 - Supplies and Materials | $9,446 | $10,000 | 94.46% | $10,000 | 94.46% | $554 |
5000 - Other Operating Expenses and Services | $0 | $32,561 | 0% | $32,561 | 0% | $32,561 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $51,091 | $36,000 | 141.92% | $36,000 | 141.92% | |
Totals | $956,192 | $973,561 | 98.22% | $973,561 | 98.22% | $17,369 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Completion of professional learning series focused on equity. Full implementation of SB 554 program (College Path Acceleration Program); development of new business partnership that will enable consortium to offer class B truck driving with tanker endorsement (using a donated truck). Leading regional program mapping initiative. As noted in our Q1 report already, GCCCD mistakenly reported on a MEUSD allocation of $175,000. Only MEUSD should have this in their budget. In Q 4 of 2019/20, for GCCCD, in the 5000, $169,040 should have been reported. Per agreement with TAP ( see email documentation September 29, 2020): "GCCCD will have to underreport by $175,000 in the 5000 object code during 2020-21. This will allow them to put the $ $175,000 back in their total available funds." Because of not reporting in the 5000 and because no indirect was reported for the MEUSD allocation of $175,000, indirect costs show higher than 5% in this Q4 report. The actual indirect charge is 4.76%.- Status
- Submitted
Mountain Empire Unified
Mountain Empire Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $6,577 | $0 | 100% | $165,000 | 3.99% | $158,423 |
2000 - Non-Instructional Salaries | $5,444 | $0 | 100% | $70,000 | 7.78% | $64,556 |
3000 - Employee Benefits | $4,052 | $0 | 100% | $35,250 | 11.5% | $31,198 |
4000 - Supplies and Materials | $0 | $0 | 100% | $85,000 | 0% | $85,000 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $46,600 | 0% | $46,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $16,073 | $0 | 100% | $429,269 | 3.74% | $413,196 |
Corrective Action Plan
The District is expanding its Adult Education program and has added spaces for additional students which will increase expenditures.- Status
- Submitted
Mountain Empire Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,143 | $0 | 100% | $165,000 | 11% | $146,857 |
2000 - Non-Instructional Salaries | $13,611 | $0 | 100% | $70,000 | 19.44% | $56,389 |
3000 - Employee Benefits | $14,408 | $0 | 100% | $35,250 | 40.87% | $20,842 |
4000 - Supplies and Materials | $6,546 | $0 | 100% | $85,000 | 7.7% | $78,454 |
5000 - Other Operating Expenses and Services | $29,000 | $0 | 100% | $46,600 | 62.23% | $17,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $81,708 | $0 | 100% | $429,269 | 19.03% | $347,561 |
Corrective Action Plan
The District continues to expand its Adult Education program and with the updates to the Adult Education, classroom equipment we expect to be on target.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Patrick Keeley Ed.D., Superintendent
- Heather Westgaard, Director
- Rustie Phillips
- Gary Hobelman Mountain Empire Unified School District, Assistant Superintendent of Business
Mountain Empire Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,143 | $0 | 100% | $165,000 | 11% | $146,857 |
2000 - Non-Instructional Salaries | $21,778 | $0 | 100% | $70,000 | 31.11% | $48,222 |
3000 - Employee Benefits | $17,799 | $0 | 100% | $35,250 | 50.49% | $17,451 |
4000 - Supplies and Materials | $117,120 | $0 | 100% | $85,000 | 137.79% | |
5000 - Other Operating Expenses and Services | $29,000 | $0 | 100% | $46,600 | 62.23% | $17,600 |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $203,840 | $0 | 100% | $429,269 | 47.49% | $225,429 |
- Status
- Submitted
Mountain Empire Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $29,752 | $0 | 100% | $165,000 | 18.03% | $135,248 |
2000 - Non-Instructional Salaries | $29,944 | $0 | 100% | $70,000 | 42.78% | $40,056 |
3000 - Employee Benefits | $25,293 | $0 | 100% | $35,250 | 71.75% | $9,957 |
4000 - Supplies and Materials | $190,029 | $0 | 100% | $85,000 | 223.56% | |
5000 - Other Operating Expenses and Services | $64,837 | $0 | 100% | $46,600 | 139.14% | |
6000 - Capital Outlay | $0 | $0 | 100% | $15,000 | 0% | $15,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,419 | 0% | $12,419 |
Totals | $339,855 | $0 | 100% | $429,269 | 79.17% | $89,414 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
During the 2020/21, 10 students received instructional time to obtain their high school diploma. Five students graduated and two students plan to return in 21/22. Along with working with a certified teacher, the students had access to transitional services and the opportunity to be dually enrolled in college courses for free under SB 554. A welding shop on district property was revitalized and brought up to code to provide adults with the opportunity to gain welding skills to advance their career or seek a new career path. An instructor was hired, courses were developed and two spring courses were implemented. An adult education coordinator was hired to administer testing, recruit potential students in both the HSD program and welding program, and collaborate with all stakeholders to build awareness of adult education opportunities in east county.- Status
- Submitted
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