CAEP
CFAD

Produced: May 2, 2025, 06:36 PM UTC - By Melanie Kosic

20 San Diego East Region Adult Education
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
20 San Diego East Region Adult Education
Funding Channel
Fiscal Agent
Fiscal Agent
Grossmont-Cuyamaca CCD
Narrative
This allocation schedule aligns with the strategies and goals in the Consortium's Three-Year Strategic Plan (2025-28). The budget for the 2025-26 fiscal year has been reviewed and will continue the current investment strategy. The schedule was approved by a formal consortium vote. Major initiatives include: implementation of a universal onboarding process, addressing digital literacy and career readiness gaps, improving pathway options for students, enhancing marketing efforts, creating a data driven community, and establishing a student information management and referral system. More details on activities will be included in the 2025-26 Annual Plan, which supports the 2025-28 Strategic Plan.
Changes
No Changes

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Grossmont Union High $8,946,873 $8,757,626 $8,684,340
Grossmont-Cuyamaca CCD $1,473,603 $1,357,911 $1,346,546
Mountain Empire Unified $105,257 $128,962 $127,883
Total Allocated to Members $10,525,733 $10,244,499 $10,158,769
Total CAEP Funds $10,525,733 $10,276,029 $10,167,233
Total Remaining $0 $31,530 $8,464
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

15%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

15%

15%

15%

15%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

The Governing Board sets budget priorities, reviews quarterly and annual reports, and evaluates performance and student data that each member submits. The Leadership Council, CAEP Project Manager, and Governing Board work together to ensure activities support the Three-Year Strategic Plan, and that spending aligns with the annual plan and the CAEP Fiscal Management Guide.

Available funds will be reported and evaluated through a collaborative and structured process. The Governing Board sets budget priorities and reviews both quarterly and annual financial reports, along with performance and student data submitted by each member. This ensures transparency and alignment with consortium goals. Additionally, the Leadership Council, CAEP Project Manager, and Governing Board work together to confirm all funded activities support strategies in the Three-Year Strategic Plan and spending aligns with the approved annual plan and complies with the CAEP Fiscal Management Guide. 

To ensure that each member of the consortium is represented only by an official designated by the governing board of the member, the Consortium follows the guidelines established in its Charter and Bylaws. These governing documents include a board-approved organizational structure that clearly identifies the official representatives for the Governing Board and Leadership Council. Each member institution is required to formally designate an official representative. Adherence to the Bylaws and Charter is a shared responsibility among all members and the Consortium Manager. 

To ensure that each member of the consortium actively participates in decision-making, we follow the guidelines established in our Charter and Bylaws.

As outlined in Section VI – Governing Board Responsibilities of our Bylaws, the Governing Board has the authority to appoint committees and assign roles and duties, as well as to select and remove officers and define their powers and responsibilities. 

Our Charter reinforces this by granting all member institutions the right to participate in the decision-making process related to the development of regional adult education programs and services. Each institution is required to designate an official representative that is expected to engage in Consortium meetings, activities, and planning processes, including the development of the annual regional strategic plan.

To ensure continued participation, the consortium manager monitors member engagement and can bring concerns or recommendations to the Leadership Council if any member institution is not fulfilling its commitments. This system helps guarantee that decisions are made collaboratively, with input from all members, and that final decisions reflect the collective interests of the consortium.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

When the consortium was first established under AB 86 and AB 104, executive boards and consortium directors engaged in round-table discussions to determine an appropriate decision-making model. This model was later revisited in 2021 during the development of a new charter, with input and review from the directors and the Consortium Council.

Proposed decisions will be considered in open, properly noticed public meetings in compliance with the Brown Act. All Governing Board meetings are called, noticed, held, and conducted according to Brown Act provisions. Agendas are posted at least 72 hours in advance for regular meetings and 24 hours in advance for special meetings, allowing the public sufficient notice. These agendas include a clear description of each item to be discussed or acted upon. Members of the public are invited to attend and may offer comments during designated public comment periods. Meeting minutes are recorded and posted to the ERAE website as soon as possible. By following these procedures, we ensure proposed decisions are discussed openly and that the public has opportunities to participate in the decision-making process.

Our consortium complies with Brown Act and ensures the public is notified of proposed decisions and has opportunities to provide input.  Meeting dates, times, locations and agendas for regular Governing Board meetings are posted at least 72 hours in advance on the ERAE website, outlining items for discussion or a vote. At these meetings, the public can comment on agenda items during discussions and offer general comments during a public comment period. The Governing Board considers all public comments and partners before making final decisions. Meeting minutes are posted on the ERAE website for transparency and public access.

Comments submitted by members of the public will be made publicly available through the meeting minutes. Minutes are taken at each meeting and posted on the ERAE website as soon as possible after the meeting. These minutes include all public comments submitted, ensuring transparency and providing public access to the feedback shared during the meeting. 

The consortium gathers input from other entities in the adult education region through an inclusive process. Meeting agendas and minutes are posted on the website, and invitations are emailed to relevant groups, including public agencies, workforce boards, libraries, and community organizations. For Career Training programs, the consortium holds annual advisory meetings with industry experts to discuss curriculum and equipment. It also hosts a spring Summit where business partners, community groups, educational institutions, and students share feedback on progress toward CAEP goals.

Additionally, consortium members attend monthly meetings with groups like the East County Refugee Forum, El Cajon Collaborative, East County Economic Development Council and San Diego Workforce Partnership to gather input. This approach ensures that diverse perspectives from key organizations are included in the decision-making process.

To approve a distribution schedule under Section 84913, our consortium submits a balanced annual budget aligned with strategies from the Three Year Strategic Plan that outlines the need for adult education in the region and identifies key program areas such as Adult Basic Education, High School Diploma/High School Equivalency, ESL, Workforce Development, and Career Technical Education.

Funds are used only for the education of individuals 18 and older and must align with the three-year plan, annual plan, work plans and budgets submitted in NOVA. Each district is responsible for its own budget, and no Leadership Council member can commit or use their district's general funds.

The Leadership Council and Governing Board reviews the proposed fund allocations to ensure they match the regional plan and individual district plans. The fiscal agent applies an indirect rate only to funds it directly expends, and member districts apply indirect rates based on state-approved guidelines. This process ensures funds are allocated correctly and in accordance with the plans and regulations.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Members can join, leave, or be dismissed from the consortium following these steps:

Joining the Consortium

Any organization receiving funding from the State of California for adult education under Assembly Bill 104 may become a member. To join, the organization must send written confirmation to the Consortium Lead/Point Person, including the official representative's name (and alternate) and proof of funding. Other eligible organizations can also petition to join by submitting a written request with details about their programs and the reason for joining. Petitions must be submitted by February 28th to be included in the next fiscal year. Petitions are reviewed and approved at the spring public meeting.

Leaving the Consortium:

A member may leave the consortium at any time by submitting a written request. The departure will be reviewed, and the institution will be removed based on the consortium’s guidelines.

Dismissal from the Consortium: An institution can be dismissed for several reasons, including:

  1. Not complying with adult education laws and regulations.

  2. Failing to submit required annual plans.

  3. Not meeting reporting requirements for expenditures and student data.

  4. Not designating an official representative (approved by the governing board) to participate in the decision-making process.

  5. Failing to actively participate in regional adult education program development.

  6. Not delivering the adult education programs as outlined in their plan.

These procedures ensure that all members adhere to consortium standards.

The consortium defines "excessive" member carryover as any unspent funds from the prior fiscal year exceeding 15% of the allocated CAEP funds. If a member institution does not fully expend its allocated funds, it may carry over those funds to the next fiscal year, provided they are used as outlined in the ERAE annual plan. The carryover funds must be expended within the following fiscal year, unless otherwise recommended by the Leadership Council and approved by the Governing Board. The 15% threshold for excessive carryover was established in the consortium’s charter, which was amended and approved by the Governing Board on March 22, 2023. 

The consortium monitors and manages carryover funds through a regular review process. Budgets and financial reports are reviewed quarterly by each member and the Leadership Council before the Consortium Manager certifies the reports in NOVA. During these reviews, actual spending is compared to projections to ensure compliance with AB 1491 and to check for any excessive carryover. Excessive carryover is defined as 15% or more of unspent funds, based on the Q4 NOVA reports.

If a member has excessive carryover for two years in a row, a Corrective Action Plan is proposed to ensure the funds are spent in the next fiscal year. If the plan is unsuccessful, the Leadership Council may vote to reduce the member’s funding by the amount of the excessive carryover. This reduction will not impact future allocations, and the funds will be redistributed within the region. The consortium may also allocate one-time or short-term funding to another member for special purchases or programs. These funds are temporary and will not affect future allocations or base funding.

The consortium follows AB 104 guidelines to protect a member’s base funding level, which includes both Maintenance of Effort (MOE) funding from 2015-16 and any additional funds allocated. All decisions on carryover and funding reductions are approved by the Governing Board. The consortium’s technical assistance and intervention process is outlined in an amendment to the consortium's charter, approved by the Governing Board on March 22, 2023. This ensures members receive the support they need to comply with funding rules and spending expectations.

The consortium defines member effectiveness by their ability to meet or make progress toward the targets in the Three-Year Strategic Plan. Members track their progress using the CAEP Outcomes Summary reports, which show data by consortium, agency, and program area.

Members who meet their targets or are developing plans to improve in areas where targets are not met are considered effective. This ensures that all members are working toward the consortium’s goals and improving adult education outcomes. Effectiveness is also measured by how well members implement strategies to advance key program areas like Adult Basic Education, English as a Second Language, Workforce Development, and Career Technical Education.

The Consortium's bylaws addressing member effectiveness are outlined in its Charter. These bylaws set clear expectations for members to ensure their active participation and alignment with the consortium's goals. The key criteria for member effectiveness include:

  1. Adhering to laws and regulations governing adult education programs and services.

  2. Submitting annual plans in a timely manner.

  3. Complying with reporting requirements for expenditures and student data.

  4. Designating at least one official representative (in writing and approved by the governing board) to serve on the steering committee and represent the member’s interests.

  5. Actively participating in the decision-making process for the development of regional adult education programs and services.

  6. Delivering adult education programs and services as outlined in their plans.

These bylaws ensure that all members are held accountable for meeting their responsibilities and contributing to the overall success of the Consortium.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

https://adultedworks.org /wp-content/uploads/2021/03/Bylaws-3-10-21.pdf 

https://adultedworks.org /wp-content/uploads/2023/03/Charter_amend23_final.pdf 


Member Agencies

Member AgencyMember TypeContactPhone
Grossmont Union HighHigh School DistrictKim Bellaart Grossmont Adult Education(619) 588-3511
Grossmont-Cuyamaca CCDDistrictCynthia Nagura(619) 644-7683
Mountain Empire UnifiedUnified School DistrictDr. Patrick Keeley Mountain Empire Unified School District(619) 473-9022

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Grossmont Union High - Member Representative

Approved by Sandra Huezo

05/01/2025 02:10 PM PDT

Grossmont-Cuyamaca CCD - Member Representative

Approved by Melanie Kosic

05/02/2025 11:36 AM PDT

Mountain Empire Unified - Member Representative

Approved by Mrs. Alyssa Stoffel

05/02/2025 10:27 AM PDT