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CAEP Consortium Fiscal Administration Declaration: 2022-23 22 Imperial County Adult Education Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: May 1, 2022, 08:09 PM UTC Angelita Ortiz

22 Imperial County Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
22 Imperial County Adult Education Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Imperial Co. Office of Education
Narrative
The Imperial County Adult Education Consortium will continue to work collaboratively to allocate funds to support educational programs for adult learners in the community. We continue to focus our efforts on providing programs in the areas of ESL, HSE and HSD and exploring areas of potential growth such as CTE or other Adult Education Pathways. We continue to focus our efforts and resources to ensure that data collection systems are available to all members and utilized effectively to collect accurate data for reporting. Members are committed to continue working closely with our Community College partners to identify areas of collaboration and to provide adult learners and adult education students information and support regarding postsecondary options, career exploration and planning, workforce readiness skills and employment opportunities. We look forward to continuing professional learning opportunities for teachers, clerical staff and CAEP District Leads in the area of leadership, collaborative professional learning, data collection, tracking and reporting, curriculum and instruction, distance learning, technology as well as resource and referral. Having just experienced this pandemic, we will use what we have learned to continue to support students in the areas of technology and other supports. We also continue to work on plans to re-engage adult education students while expanding our program offerings in collaboration to serve more students. Additionally, members will continue to work together to coordinate calendars, increase visibility online and in the community via various methods.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Brawley Union High $86,579 $81,380 $82,013
Calexico Unified $336,275 $316,081 $318,541
Calipatria Unified $33,917 $31,880 $32,128
Central Union High $763,538 $717,685 $723,271
Holtville Unified $208,501 $195,980 $197,506
Imperial CCD $199,755 $187,759 $189,221
Imperial Co. Office of Education $418,147 $362,914 $365,740
Imperial Unified $89,848 $84,453 $85,110
San Pasqual Valley Unified $43,397 $40,789 $41,106
Total Allocated to Members $2,179,957 $2,018,921 $2,034,636
Total CAEP Funds $2,179,957 $2,069,645 $1,989,086
Total Remaining $0 $50,724 $-45,550

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Using the CAEP structure as a guide, Consortium members report quarterly expenditures and Consortium Leads review expenses and follow up with members as needed based on YTD expenses.  Balances are reviewed regularly and communication with district consortium leads and district fiscal are ongoing.   In preparation for annual allocations, district funds including carry over are presented to the Consortium at a regularly schedule board meeting. Members use this and other information to determine district needs and allocations.  Whenever a member notices that they may not be able to spend funds in a timely manner, the district lead will reach out to Consortium Leads to discuss reallocation of funds to other members.

Imperial County Adult Education Consortium members complete a Member and Designee form annually to identify voting member(s). Each member district receives one vote and two district designees (Member and Designee).

The ICAEC holds monthly meetings where quorum is required and voting takes place. When voting items are on the agenda, all efforts are made to ensure all members are present and cast their vote. Additionally, members solidify their vote in NOVA. Members are involved and invested in the activities and operations of the consortium and are present to provide input and vote on important items.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

50% +1 vote

This model was approved in our bylaws.

All monthly meetings held publicly and agendas are posted publicly in person and online in accordance with Brown Act.

Agendas are posted publicly in accordance with the Brown Act. We also post agendas and minutes publicly on our website in BoardDocs.

In accordance with Brown Act, all meeting are public and comments from members of the public are included in monthly minutes which are posted publicly in physical form as well as online in Board Docs.

The ICAEC works in partnership with community organizations and members of the local agencies and organizations are invited to attend. Partners from workforce development boards, libraries, public agencies, etc. have attended our meetings to share resources, provide or solicit input.

Annually, the ICAEC considers various funding distribution models. Discussions are had as to how to distribute funds; even distribution, one member needing additional funding for work or projects, or if the consortium would like to allocate funding towards a consortium-wide project. Members discuss then vote on the model.  That goes into NOVA and all members approve the funding schedule.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

As stated in the ICAEC Governance:

Voluntary Departure or Dismissal of Members:

If at any time a member decides to no longer participate in the consortium as a contributing member, they must present their case and formally petition in writing to the board.    Reasons when a petition should be submitted are the following:

  • The member no longer wishes to provide services consistent with the adult education plan.
  • The member cannot provide services that address the needs identified in the adult education plan.
  • Members must fulfill their reporting duties to the consortium for that current year prior to being dismissed from the consortium.  The member will be required to submit any reporting and data required of them for the current year before being formally dismissed or removed from the consortium.
  • A member may be dismissed from the consortium by a majority rule of the governing board if the member has been consistently ineffective in providing services that address the needs identified in the adult education plan and reasonable interventions have not resulted in improvements.  The member will be required to submit any reporting and data required of them for the current year before being formally dismissed or removed from the consortium.

Carry over funds are monitored via quarterly expense reports and Consortium Leads work with Members to support plans to reach spending targets and use of carry over funds to meet program goals.  If needed, carry over funds are brought before the Board to evaluate how each partner is progressing and determine how to redistribute carry over funds to meet program goals. 

ICAEC Governance: Section II Consortium

Decision Making Procedures and Public Notice Requirements:

Establishes the process for public notice and decision‐making by a consortium. Specifies that a decision includes, but is not limited to, the approval of a plan pursuant to E.C. 84906 and approval of a distribution schedule pursuant to E.C. 84913.  All consortium meetings will follow the Brown Act thereby ensuring these requirements.

ICAEC defines and "effective member" one who:

  • provides programs for adults in the identified programs, 
  • regularly attends and participates in monthly consortium meetings, 
  • expend funding appropriately and is on track to meet spending targets or communicates challenges in expending funding and requests additional support, 
  • submits CAEP reports on time

Voluntary Departure or Dismissal of Members:

If at any time a member decides to no longer participate in the consortium as a contributing member, they must present their case and formally petition in writing to the board.    Reasons when a petition should be submitted are the following:

  • The member no longer wishes to provide services consistent with the adult education plan.
  • The member cannot provide services that address the needs identified in the adult education plan.
  • Members must fulfill their reporting duties to the consortium for that current year prior to being dismissed from the consortium.  The member will be required to submit any reporting and data required of them for the current year before being formally dismissed or removed from the consortium.
  • A member may be dismissed from the consortium by a majority rule of the governing board if the member has been consistently ineffective in providing services that address the needs identified in the adult education plan and reasonable interventions have not resulted in improvements.  The member will be required to submit any reporting and data required of them for the current year before being formally dismissed or removed from the consortium.
20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

https://drive.google.com/file/d/1ldaDUmn4f2_yjwzuUMG80e6jjkJ0oAOM/view?usp=sharing 

Member Agencies

Member AgencyMember TypeContactPhone
Brawley Union HighHigh School DistrictSimon Canalez(760) 312-6085
Calexico UnifiedUnified School DistrictJuan Moreno(760) 768-3940
Calipatria UnifiedUnified School DistrictAngelita Ortiz(760) 348-2158
Central Union HighHigh School DistrictMr. Darrell Pechtl(760) 312-7052
Holtville UnifiedUnified School DistrictCelso Ruiz(760) 356-2974
Imperial Co. Office of EducationCounty Office of Education (COE)Renato Montaño(760) 312-6572
Imperial UnifiedUnified School DistrictMr. Rogelio Ruvalcaba(760) 355-3200
San Pasqual Valley UnifiedUnified School DistrictDr. Katrina León(760) 572-0222 ext: 2099
Imperial CCDDistrictVictor Torres(760) 355-6311 ext: 6311

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Brawley Union High - Member Representative

Approved by Mr. Antonio Munguia 3125100

04/26/2022 12:22 PM PDT

Calexico Unified - Member Representative

Approved by Juan Moreno

04/29/2022 04:43 PM PDT

Calipatria Unified - Member Representative

Approved by Angelita Ortiz

05/01/2022 01:09 PM PDT

Central Union High - Member Representative

  • Director of Adult, Student and Parent Services
  • dpechtl@cuhsd.net
  • (760) 312-7052
Approved by Mr. Darrell Pechtl

04/26/2022 01:17 PM PDT

Holtville Unified - Member Representative

Approved by Celso Ruiz

04/26/2022 12:56 PM PDT

Imperial CCD - Member Representative

  • Associate Dean of Workforce Development and Non-Traditional Instruction
  • victor.torres@imperial.edu
  • (760) 355-6311 ext: 6311
Approved by Victor Torres

04/26/2022 12:40 PM PDT

Imperial Co. Office of Education - Member Representative

Approved by Renato Montaño

04/26/2022 01:17 PM PDT

Imperial Unified - Member Representative

Approved by Mr. Rogelio Ruvalcaba

04/26/2022 12:08 PM PDT

San Pasqual Valley Unified - Member Representative

Approved by Dr. Katrina León

04/26/2022 02:56 PM PDT