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CAEP Consortium Fiscal Administration Declaration: 2022-23 23 Kern Adult Education Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: May 2, 2022, 12:31 AM UTC Thatcher Weldon

23 Kern Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
23 Kern Adult Education Consortium
Funding Channel
Direct Funded
Narrative
The allocations are following the plans of each member and are based on the COLA being distributed based on the % of total allocation of CAEP funds in the Kern Adult Education Consortium.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Delano Joint Union High $1,596,024 $1,478,124 $1,489,629
Inyo Co. Office of Education $217,173 $201,130 $51,528
Kern CCD $1,464,993 $1,356,772 $1,518,501
Kern High $12,126,256 $11,230,476 $11,317,893
McFarland Unified $343,270 $317,913 $320,388
Mojave Unified $339,902 $314,793 $317,243
Mono Co. Office of Education $236,807 $219,314 $221,021
Muroc Joint Unified $172,177 $159,458 $160,700
Porterville Unified $1,704,668 $1,578,742 $1,591,031
Sierra Sands Unified $257,143 $238,148 $240,001
Tehachapi Unified $275,096 $254,774 $256,757
Trona Joint Unified n/a $0 $0
Wasco Union High $303,118 $280,726 $282,911
Total Allocated to Members $19,036,627 $17,630,370 $17,767,603
Total CAEP Funds $19,036,627 $18,073,321 $17,369,837
Total Remaining $0 $442,951 $-397,766

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

We will report on our funds during our monthly CAEP consortium meetings and will also have each member sign off on their quarterly reports before certification.  Any questions or comments will be brought up during our public meetings.

Our consortium has delegated voting members and alternate members for each site in our consortium.  These are the only members who have a vote during our board meetings and executive committee meetings.

Each site is expected to have a member at each of our monthly board meetings and executive committee meetings in order to vote on any decisions being made by the consortium.  Each decision being made in regards to the Kern Adult Education Consortium will be voted on at our public meetings.

6. What will be the relative voting power of each member?

Other

For our board meetings, each member has one vote, with the exception of Kern High, who has 3 total votes due to their size in students served and in allocation %.  Kern High also has 3 votes in the executive committee while each of the other 3 regions (East-Sierra, North-Kern, Porterville) have 1 vote.  Kern Community College District has one vote as well on the board and executive committee.  Kern County Superintendent of Schools also has a vote for the board and executive committee, even though they do not receive CAEP funds, 

7. How will decisions be approved?

by majority vote of 51%

This was decided during the AB86 planning periods to ensure that we had majority approval in all decisions.  We also felt that the executive committee could serve as a committee to discuss items further that only are approved by a small majority.

Members of the board and executive committee will be made aware of any items to be voted on at upcoming meetings, and our agendas will be posted publicly at least 72 hours before our meetings take place.  We also provide call-in and zoom opportunities to attend for our members who are long distances from the Bakersfield area.

We will follow the Brown act and provide public notice to all board meetings.  We will also allow public comments at the beginning of all of our board and executive committee meetings.

If members decide to write in a comment, we will make sure to print out the comment and to include the comment in our electronic folder for the meeting as well.

We partner with our local Workforce Investment Boards and local public agencies, including the county library, Kern Literacy Council, and many faith-based and other community organizations.  We often have members from these entities in attendance at our meetings.

All budgets for our members come before the board and executive committee to be approved.  Each site must show that all their CAEP funds will be used only for CAEP programs pursuant to Section 84913 of the education code.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

Members can come to the consortium and present their plans for adult education in their areas to join.  They will propose to the board and executive committee their plans and what they need to pursue those plans.  It will be up to the board and executive committee to decide how and if this agency will be distributed any funding.  If a member wishes to leave the consortium, they may propose their intention to the board and executive committee, and the board and executive committee will vote on how to disperse any CAEP funding from the site that has left.  Members may be determined to be ineffective based on decisions of the board and executive committee in our three-year and annual plans.  If a member is deemed ineffective based on the decisions of the board and executive committee, they may be dismissed from the consortium.

The consortium has monitored carryover funds as individual members in the past.  Each member that had large carryover funding was asked to propose a plan to spend down those funds in the past, and if they felt that they could not spend the funds down effectively for our adult education population, other members would propose plans for any funding to help spend those funds.  In the future, we will follow the state's 15% annual carryover allowance, and any carryover funding re-distribution rules will be discussed in our three-year plan and annual plan.

Currently, we are following the state's guidance, and we are planning on allowing 15% maximum carryover for members each year.  We will be working on these and developing the by-laws to address carry-over with the three-year plan and annual plans.

Member effectiveness has been defined as following all the rules and regulations of CAEP funding in the past.  We are also working on goals and targets for the consortium and each member to determine effectiveness in our three-year and annual plans.

As stated above, member effectiveness has been monitored as following all state guidance.  We will be drafting more concrete bylaws to address member effectiveness with our three-year and annual plans.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

No

This will be developed with our three-year and annual plan.

Member Agencies

Member AgencyMember TypeContactPhone
Delano Joint Union HighHigh School DistrictJulio C. Segura(661) 720-4170
Kern CCDDistrictCathi Jacob(661) 336-5105
Kern HighHigh School DistrictMark Wyatt Mr(661) 835-1855
McFarland UnifiedUnified School DistrictLori Schultz(661) 792-3178
Mojave UnifiedUnified School DistrictSusan Clipperton Mojave Unified School District(661) 824-4088 ext: 107
Mono Co. Office of EducationCounty Office of Education (COE)Stacey Adler(760) 934-0031
Muroc Joint UnifiedUnified School DistrictKevin Cordes(760) 769-4821
Porterville UnifiedUnified School DistrictBrad Rohrbach 7932458(559) 793-2458
Sierra Sands UnifiedUnified School DistrictJoAnne McClelland(760) 449-1810
Tehachapi UnifiedUnified School DistrictHojat Entezari
Wasco Union HighHigh School DistrictMarleni Maston(661) 758-7414
Kern Co. Office of EducationCounty Office of Education (COE)Dr. Chris Persons(661) 619-5942
Inyo Co. Office of EducationCounty Office of Education (COE)Barry Simpson(760) 873-3262 ext: 2101
Trona Joint UnifiedUnified School DistrictJoseph Wolfe

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Delano Joint Union High - Member Representative

Approved by Julio C. Segura

04/28/2022 07:58 AM PDT

Inyo Co. Office of Education - Member Representative

Approved by Randy Cook

04/28/2022 08:48 AM PDT

Kern CCD - Member Representative

  • Associate Vice Chancellor, Economic and Workforce Development
  • trudy.gerald@kccd.edu
  • (661) 336-5012
Approved by Thatcher Weldon

05/01/2022 05:31 PM PDT

Kern Co. Office of Education - Member Representative

Approved by Dr. Chris Persons

04/28/2022 09:46 AM PDT

Kern High - Member Representative

  • Principal/ Director Bakersfield Adult School & Regional Occupational Center
  • mark_wyatt@kernhigh.org
  • (661) 835-1855
Approved by Mark Wyatt Mr

04/27/2022 08:29 PM PDT

McFarland Unified - Member Representative

Approved by Aaron Resendez

04/28/2022 07:46 AM PDT

Mojave Unified - Member Representative

Approved by Susan Clipperton Mojave Unified School District

04/28/2022 09:41 AM PDT

Mono Co. Office of Education - Member Representative

Approved by Stacey Adler

04/28/2022 08:05 AM PDT

Muroc Joint Unified - Member Representative

Approved by Cynthia Bryan

04/28/2022 11:10 AM PDT

Porterville Unified - Member Representative

Approved by Dr. Larriann Torrez Porterville Adult School

04/28/2022 09:17 AM PDT

Sierra Sands Unified - Member Representative

Approved by JoAnne McClelland

04/28/2022 12:09 PM PDT

Tehachapi Unified - Member Representative

Approved by Stephanie Teodosio

04/28/2022 07:46 AM PDT

Wasco Union High - Member Representative

Approved by Marleni Maston

04/27/2022 08:43 PM PDT