CAEP
CFAD

Produced: Apr 19, 2024, 09:34 PM UTC - By Francisco Narciso

27 Los Angeles Regional Adult Education Consortium
CONSORTIUM APPROVED

2024-25

Fiscal Declaration - Consortium Approved

Consortium Name
27 Los Angeles Regional Adult Education Consortium
Funding Channel
Direct Funded
Narrative
Funds allocated to all member districts will be used to carry-out the priorities set forth in the Los Angeles Regional Adult Education Consortium (LARAEC) Three-year plan and as updated and indicated through the Annual Plan. Part of the budget will be used for inter-district collaborative activities including coordination of the LARAEC board and point persons, management of consortium action planning teams, producing the annual LARAEC conference for staff, hosting the LARAEC Edge conference for students, and a variety of other centrally coordinated activities. The majority of the total budget will be spent on instructional and non-instructional salaries and benefits to support the programs and services provided to adult education students and the remaining balance will be used for supplies, equipment, contracts, and other operating expenses, capital outlay, and indirect cost necessary to support the adult education programs and services, including supportive services, offered at each member district as outlined in the consortium’s Three – Year Plan.
Changes
No Changes

Member Allocations

Member Name (2024-25) (2023-24) (2022-23)
Burbank Unified $4,506,740 $4,469,025 $4,085,304
Culver City Unified $2,687,471 $2,664,981 $2,436,158
Los Angeles CCD $9,646,787 $9,566,058 $8,744,693
Los Angeles Unified $130,108,777 $129,019,965 $117,941,999
Montebello Unified $11,761,216 $11,662,792 $10,661,395
Total Allocated to Members $158,710,991 $157,382,821 $143,869,549
Total CAEP Funds $158,710,991 $157,513,955 $145,549,690
Total Remaining $0 $131,134 $1,680,141

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

80%

60%

40%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

LARAEC Board has approved the following bylaw language concerning this area: 

IV.B(2)(a) Members shall adhere to laws and regulations governing adult education programs and services outlined in Education Code -, including submission of annual plans and reporting requirements for expenditures and student data.

IV.B(2)(h)(ii) Each member district must ensure all expenses are consistent with the Adult Education Fiscal Management Guide: Allowable Uses of Adult Education Program Funds distributed by CAEP program office.

 This includes the following data submission: 

All CAEP members (K-12 districts, county offices of education, joint powers authority, and community college districts) must submit in NOVA the total operational costs for the prior program year by fund source in the seven CAEP program areas (adult education/noncredit). Funds sources also include any fee revenue collected in the prior year. 

Also, LARAEC adopted, on March 17, 2021, and updated, October 18, 2023, and effective as of July 1, 2021 , member-district monitoring procedures to implement oversight of the LARAEC member-districts. Audits will be conducted following the schedule as indicated in the Member District Monitoring Procedures document. 

LARAEC Board has approved the following bylaw language concerning this area:

IV.B(2)(c) Members shall designate one “official representative” to serve on the Executive Board and represent the interests of the member organization. Designation shall be in writing and formally approved by the governing board of each institution. 

IV.B(2)(f) Members must follow the Consortiumʼs bylaws,and abide by California Education Code. 

VI.A. The LARAEC Executive Board is composed of one designee from each member district. These designees must be officially appointed by the board at each respective member district, with the appointment reflected in board minutes. Only board appointed Executive Board members may vote on behalf of their districts. There are no allowances for alternates or proxies.

LARAEC Board has approved the following bylaw language concerning this area: 

V.A(1) The Executive Board, as outlined in Article VI, provides direction to the Consortium. 

V.B(1) The Executive Board makes final decisions about work plans, allocates funding, and adopts policies and procedures necessary for compliance with EC 84900-84920 

V.B(2) When making final decisions the Executive Board shall use input from Point Persons, Staff , working groups, partner organizations, and the public. Input shall be provided in accordance with the Brown Act. 

IV.B.(2)(e) Members shall actively participate in Consortium meetings and the decision-making process for development of regional adult education programs and services.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

Other

LARAEC Bylaws: V.B(4) &(5) majority of present members as long as quorum is established...no proxies

The decision-making model was established at an open, public LARAEC Board meeting. The voting structure was approved unanimously (5 out of 5). 

LARAEC Board has approved the following bylaw language concerning this area: 

V.B(3) The Executive Board uses consensus as a first approach to decision-making. 

V.B(4) In the event consensus cannot be reached, a motion can be passed by a majority of voting members as long as a quorum is established, as outlined in Article VII, Section E. 

V.B(5) For purposes of voting, each member district has one vote and Executive Board members must be "present" at meeting to cast a vote. There are no proxies. For purposes of this item, "present" may include teleconferencing provided that compliance with Brown Act is met (GC54953). 

V.B(6) Pursuant to EC 84906(F), decisions are final. 

LARAEC Board has approved the following bylaw language concerning this area: 

V.B( 2) When making final decisions the Executive Board shall use input from Point Persons, Staff , working groups, partner organizations, and the public. Input shall be provided in accordance with the Brown Act. 

VII.A(2) Meeting dates and times are posted on the Consortium website, at each meeting location, and made available to the public in board packets.

VII.A(3) Meeting locations are posted on the Consortium website and made available to the public in the board packet. Meeting locations shall be open to the public and in compliance with the Brown Act and may include in-person and teleconferencing sites. A quorum of locations will be within the LARAEC region. Online access and remote public comment may also be provided to allow for increased public participation. 

VII.A(5) Board agendas, containing a brief general description of each item of business to be transacted or discussed at the meeting, are posted to the Consortium website, at the meeting location, and distributed to each member district for posting, at least 72 hours prior to the time of a Regular Meeting (in compliance with GC Section 54954 and 54956). 

VII.A(6) All meetings shall operate in compliance with the Brown Act (GC 54954 ) and include an opportunity for public comment. 

VII.A(7) Meeting minutes are made available in the following meetingʼs board packet and after official approval on the Consortium website. 

VII.B(1) Special meetings may be called by the President or by the majority of the Executive Board at a duly noticed board meeting. The purpose of the meetings shall be stated and specified in the agenda. 

VII.B(2) The agenda for a special meeting shall be posted at least  24 hours prior to the meeting. 

VII.B(3) No other business, other than noted in the posted agenda, should be considered during the special meeting (in accordance with GC 54956 ). 

VII.C.(1) Emergency meetings may be called in compliance with GC 54956.5.

LARAEC Board has approved the following bylaw language concerning this area: 

V.B(2) When making final decisions the Executive Board shall use input from Point Persons, Staff , working groups, partner organizations, and the public. Input shall be provided in accordance with the Brown Act. 

VII.A(2)Meeting dates and times are posted on the Consortium website, at each meeting location, and made available to the public in board packets.  

VII.A(3) Meeting locations are posted on the Consortium website and made available to the public in the board packet. Meeting locations shall be open to the public and in compliance with the Brown Act and may include in-person and teleconferencing sites. A quorum of locations will be within the LARAEC region. Online access and remote public comment may also be provided to allow for increased public participation. 

VII.A(5) Board agendas, containing a brief general description of each item of business to be transacted or discussed at the meeting, are posted to the Consortium website, at the meeting location, and distributed to each member district for posting, at least 72 hours prior to the time of a Regular Meeting (in compliance with GC Section 54954 and 54956). 

VII.A(6) All meetings shall operate in compliance with the Brown Act (GC 54954 ) and include an opportunity for public comment. 

VII.A(7) Meeting minutes are made available in the following meetingʼs board packet and after official approval on the Consortium website. 

VII.B(1) Special meetings may be called by the President or by the majority of the Executive Board at a duly noticed board meeting. The purpose of the meetings shall be stated and specified in the agenda. 

VII.B(2) The agenda for a special meeting shall be posted at least  24 hours prior to the meeting. 

VII.B(3) No other business, other than noted in the posted agenda, should be considered during the special meeting (in accordance with GC 54956).

VII.C.(1) Emergency meetings may be called in compliance with GC 54956.5 .

LARAEC Board has approved the following bylaw language concerning this area: 

VII.A(6) All meetings shall operate in compliance with the Brown Act (GC 59454 ) and include an opportunity for public comment. 

VII.A(7) Meeting minutes are made available in the following meetingʼs board packet and after official approval on the Consortium website.

LARAEC Board has approved the following bylaw language concerning this area: 

V.B(2) When making final decisions the Executive Board shall use input from Point Persons, Staff, working groups, partner organizations, and the public. Input shall be provided in accordance with the Brown Act. 

VI.E(1)(d) Members shall consider discussion and citizen comment at publicly held meetings when making policy decisions and shall make policy decisions keeping in mind the interests of all the Districtsʼ students.

LARAEC Board has approved the following bylaw language concerning this area: III.

III. LARAEC funds are used to support the following seven program areas: (1) Programs in elementary and secondary basic skills, including programs leading to a high school diploma or high school equivalency certificate. (2) Programs for immigrants eligible for educational services in citizenship, English as a second language, and workforce preparation. (3) Programs for adults, including, but not limited to, older adults, that are primarily related to entry or reentry into the workforce (Workforce Preparation). (4) Programs for adults, including, but not limited to, older adults, that are primarily designed to develop knowledge and skills to assist elementary and secondary school children to succeed academically in school. (5) Programs for adults with disabilities. (6) Programs in career technical education that are short term in nature and have high employment potential. (7) Programs offering pre-apprenticeship training activities conducted in coordination with one or more apprenticeship programs approved by the Division of Apprenticeship Standards for the occupation and geographic area. 

IV.B(2)(h)i. Each member district is responsible for complying with federal, state, program, and district guidelines, which includes adhering to reporting deadlines in accordance with AB 104 regulations and government and education codes. 

IV.B(2)(h)ii. Each member district must ensure all expenses are consistent with the Adult Education Fiscal Management Guide: Allowable Uses of Adult Education Program Funds distributed by CAEP program office

VI.B(1) The Executive Board provides direction for the development of plans for regional delivery of adult education programs and services in accordance with the laws and regulations of the State of California, AB 104 , and EC 84900-84920. 

VI.B(2) The Executive Board approves the Consortium Fiscal Administration Declaration (CFAD), allocating funds to each district in accordance with the laws and regulations of the State of California, and EC 84900-84920. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

LARAEC Board has approved the following bylaw language concerning this area: 

IV.A(2) Any organization or institution receiving funding from the State of California for delivery of adult education as described in Assembly Bill 104 , Article 9 , Section 84905 , and operates with the LARAEC region, shall be permitted to join the Consortium as a member. 

To be added as a member: 

IV.A(2) (a) The district superintendent, chancellor, or executive officer of such organization must provide a written request to the LARAEC Executive Board, including verification of the funding described in EC 84905(b). 

IV.A(2) (b) A representative must be appointed by the board of the new institution or organization. Verification of approval of this appointment must be presented to the LARAEC Executive Board in the form of approved board meeting minutes. 

IV.A(2) (c) Requests for membership shall be reviewed and membership shall be approved at a noticed and agendized “open meeting” by the LARAEC Executive Board. 

IV.A(2) (d) Once appointed, the district representative shall work with LARAEC representatives to incorporate and align their district with LARAECʼs regional comprehensive plan. 

IV.A(3) Any member may elect to leave the Consortium through a written request by the district superintendent, chancellor, or the agencyʼs executive officer. 

Any member leaving the consortium shall: 

IV.A(3) (a) Provide written notice to the Executive Board thirty (30 ) days prior to vacating membership. 

IV.A(3) (b) Return its remaining allocation to the Consortium as agreed by the LARAEC Executive Board. 

IV.A(4) Dismissal from the Consortium shall follow in alignment with AB 104 and Education Code Section 84900-84920 

The legislature has implemented carryover limits for all consortia. As instructed by the CAEP Office, LARAEC will implement consortium carryover limit of 20% effective SY 2023-2024.

The LARAEC Board approved the individual member-district excessive carryover threshold as 20% on April 17, 2024. This threshold will begin implementation for the 2024-2025 school year.

LARAEC Board has approved the following bylaw language concerning this area:

XII.G. With respect to EC84901, the LARAEC Executive Board will annually review member-district carryover funds and determine if an excessive carryover threshold needs to be implemented. The carryover threshold is included as part of the annual CFAD approval process and the current status is indicated in NOVA.  If determined that an excessive carryover threshold should be implemented, LARAEC member districts have two years to meet the threshold, or the member-district may have all or part of the carryover amount redistributed to other member-districts. In alignment with EC84901, reductions based on carryover do not change base allocations for the following year. If the consortium implements an excessive carryover target, the LARAEC board will need to determine what percentage of the carryover will be reallocated and how the consortium will reallocate the carryover to meet the needs of students in the region.

As part of the implementation of the LARAEC Member District Monitoring Procedures, the consortium executive board will review twice-annual effectiveness reports which include carryover. Member-districts will have quarterly carryover targets and progress indicated in NOVA. The board will review any member-district carryover over the threshold during an executive board meeting after the Q4 report is finalized. Member districts with excessive carryover will be allowed an opportunity to provide a plan for spending down the carryover, justification for carryover, and any requests for technical assistance. As allowable, the board will review plans, provide or recommend technical assistance, and determine further actions. When a member-district has had excessive carryover for two consecutive years, the LARAEC Board will consider the specific circumstances, submitted plans, and needs of the consortium and students when making determinations about any reallocation of carryover funds. The LARAEC board has agreed to address excessive carryover on a case-by-case basis rather than a blanket policy

Approved Bylaw language:

IV.B(2)(h)(ii) Each member district must ensure all expenses are consistent with the Adult Education Fiscal Management Guide: Allowable Uses of Adult Education Program Funds distributed by the CAEP program office.

IV.B(2)(i) To ensure compliance with state education code and fiscal management guidelines, members agree to participate in the current LARAEC Member District Monitoring Procedures for California Adult education Program (CAEP) funds.

XII.G. With respect to EC84901, the LARAEC Executive Board will annually review member-district carryover funds and determine if an excessive carryover threshold needs to be implemented. The carryover threshold is included as part of the annual CFAD approval process and the current status is indicated in NOVA.  If determined that an excessive carryover threshold should be implemented, LARAEC member districts have two years to meet the threshold, or the member-district may have all or part of the carryover amount redistributed to other member-districts. In alignment with EC84901, reductions based on carryover do not change base allocations for the following year. If the consortium implements an excessive carryover target, the LARAEC board will need to determine what percentage of the carryover will be reallocated and how the consortium will reallocate the carryover to meet the needs of students in the region. 

LARAEC Board has approved the following bylaw language concerning this area:


IV.B(2)(a) Members shall adhere to laws and regulations governing adult education programs and services outlined in Education Code 84900-84920, including submission of annual plans and reporting requirements for expenditures and student data.

IV.B(2)(i) To ensure compliance with state education code and fiscal management guidelines, members agree to participate in the current LARAEC Member District Monitoring Procedures for California Adult education Program (CAEP) funds.

As stipulated in the LARAEC Member District Monitoring Procedures: California Adult Education Program Funds, member effectiveness is defined as:


In accordance with the CAEP Fiscal Management Guide, member effectiveness must be determined based upon the following criteria:

  • Each member must participate in completing and updating the Annual Plan Template.
  • CAEP member funds must be expended within the seven program areas, and services provided must be consistent with the plan.
  • Each member must participate in completing and updating the 3-year Consortia Plan, including any amendments.
  • Member expenditures of CAEP funds must align with the objectives of the consortium's annual plan as approved by the regional consortium board. Members participate in consortium/public meetings.
  • Members participate in consortium final decisions.
  • Members report student level enrollment data and outcomes for quarterly and final reporting.
  • Members must share information on programs offered, and the resources being used to support the programs.
  • Members provide services that address the needs identified in the adult education plan.
  • Members file financial expenditure and progress reports with the Consortia and input financial data in the state reporting system (NOVA).

The LARAEC Executive board adopted Member District Monitoring Procedures: California Adult Education Program Funds on March 17,2021 with revisions approved October 18, 2023 which includes quarterly effectiveness reports containing spending targets and carryover. Further, LARAEC will continue to implement limited-scope and full-scope reviews of member-districts tied to the three-year planning cycle. In alignment with the CAEP Fiscal Management Guide (2023) and consortia administrative oversight responsibilities, protocols and processes for analyzing member-district cost-effectiveness in utilizing CAEP funds will be developed by LARAEC staff and member-districts. In pre-planning for the year 2 review, starting with the 2026-2027 SY, LARAEC will document the process related to cost effectiveness.

LARAEC Board has approved the following bylaw language concerning this area:

IV.B(2)(h)(ii) Each member district must ensure all expenses are consistent with the Adult Education Fiscal Management Guide: Allowable Uses of Adult Education Program Funds distributed by CAEP program office.

IV.B(2)(i) To ensure compliance with state education code and fiscal management guidelines, members agree to participate in the current LARAEC Member District Monitoring Procedures for California Adult education Program (CAEP) funds.

IV.B(2)(a) Members shall adhere to laws and regulations governing adult education programs and services outlined in Education Code -, including submission of annual plans and reporting requirements for expenditures and student data.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

   LARAEC Bylaws adopted 11-15-2019 and most recent amendment 11-15-2023  https://laraec.org/wp-content/uploads/2023/12/Bylaws-Final-111819-with-amendments-2023.docx


Member Agencies

Member AgencyMember TypeContactPhone
Burbank UnifiedUnified School DistrictYanira Chavez Mrs.(818) 729-5950 ext: 33905
Culver City UnifiedUnified School DistrictVeronica Montes 8424300(310) 842-4300
Los Angeles CCDDistrictAdrienne Ann Mullen Ed.D.(323) 953-4000 ext: 3533
Los Angeles UnifiedUnified School DistrictRenny Neyra(213) 241-3753
Montebello UnifiedUnified School DistrictBenedetta Kennedy(323) 797-6528

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Burbank Unified - Member Representative

Approved by Juan Noguera

04/18/2024 01:02 PM PDT

Culver City Unified - Member Representative

Approved by Veronica Montes 8424300

04/18/2024 12:57 PM PDT

Los Angeles CCD - Member Representative

  • Vice Chancellor of Workforce and Economic Development
  • lancasj@laccd.edu
  • (323) 359-2116
Approved by Jim Lancaster

04/18/2024 09:59 AM PDT

Los Angeles Unified - Member Representative

Approved by Francisco Narciso

04/19/2024 02:33 PM PDT

Montebello Unified - Member Representative

Approved by Benedetta Kennedy

04/19/2024 12:48 PM PDT