California Adult Education Program
Fiscal Reporting

Produced: Sep 30, 2024, 04:56 PM UTC - By Men Le

Consortium Summary| Total Expenditures: $103,110,855 Total Allocation: $157,513,955 Total Carryover: $54,403,100 (34.54%)
Carryover Compliance

Burbank Unified

2023-24 Q4

Submitted by Juan Noguera
Approved by Men Le
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,742,656

$1,689,052
103.17%
$2,111,315
82.54%
$368,659
2000 - Non-Instructional Salaries

$631,611

$538,980
117.19%
$673,725
93.75%
$42,114
3000 - Employee Benefits

$798,612

$768,613
103.9%
$960,766
83.12%
$162,154
4000 - Supplies and Materials

$627,952

$970,318
64.72%
$1,212,897
51.77%
$584,945
5000 - Other Operating Expenses and Services

$468,036

$402,508
116.28%
$503,135
93.02%
$35,099
6000 - Capital Outlay

$74,633

$640,000
11.66%
$800,000
9.33%
$725,367
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$212,908

$210,418
101.18%
$263,023
80.95%
$50,115
Totals $4,556,408 $5,219,889 87.29% $6,524,861 69.83% $1,968,453
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,462,124$2,493,671$1,968,453 44.11% N/A09/30/2024 09:55 AM PDT

I. Summary of Activities (Limited to 1500 characters) Burbank Adult School (BAS) has successfully increased enrollment in all departments: ESL, Academic, and Career Technical Education (CTE). In the ESL department, more classes have been added at night and on Saturdays to help English learners improve their skills. In the Academic department, classes are offered online and in-person to ensure that all students have access to a high school diploma or equivalency. In the CTE department, medical classes have been added to the morning schedule to expand opportunities. Furthermore, BAS continues to promote all its programs on the radio, catalog distribution and social media. Students use different learning software at school and at home to accelerate their learning, and technology is very accessible in the classrooms where high-quality instruction is offered in every session. At BAS, new technology has been added to the classrooms: laptops, smart boards, and Virtual Reality (VR) devices so that students can learn 21 Century skills to become more effective individuals as they enter the job market.

II. Corrective Action Plan: Expenditures fall below target. Please provide the action steps that will be taken to address this issue. (Limited to 1500 characters)  Burbank Adult School will continue offering more opportunities to all students in the ESL department, Academic and Career Technical Education (CTE). To accomplish that goal, more teachers will be hired in the ESL department as well as the CTE department. To address the needs of English learners, BAS will be adding more learning software to support and accelerate the acquisition of English skills. In the CTE department, BAS will add new devices such as Virtual Reality (VR) to offer a class where students will explore different technical careers. Moreover, students in the Academic department will have access to laptops and learning software to help them accomplish their goal in a timely manner. Finally, BAS will continue promoting all its programs on the radio, social media, and catalog distribution where the plan is to add more zip codes to reach out to more potential students in the community. 


Culver City Unified

2023-24 Q4

Submitted by Dr. Dr. Jacqueline Cardenas
Approved by Men Le
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$912,181

$1,240,000
73.56%
$1,550,000
58.85%
$637,819
2000 - Non-Instructional Salaries

$369,730

$620,000
59.63%
$775,000
47.71%
$405,270
3000 - Employee Benefits

$485,127

$620,000
78.25%
$775,000
62.6%
$289,873
4000 - Supplies and Materials

$332,136

$360,000
92.26%
$450,000
73.81%
$117,864
5000 - Other Operating Expenses and Services

$74,924

$172,467
43.44%
$215,584
34.75%
$140,660
6000 - Capital Outlay

$14,389

$920,000
1.56%
$1,150,000
1.25%
$1,135,611
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$116,008

$142,000
81.7%
$177,500
65.36%
$61,492
Totals $2,304,495 $4,074,467 56.56% $5,093,084 45.25% $2,788,589
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$2,667,201$0$2,667,201 100% N/A09/30/2024 09:55 AM PDT

The new Adult School Principal who began leading at the school late November of 2023 is in the process of upgrading classrooms for all CAEP-funded areas, in addition to finding a facility to lease to facilitate course expansion. In addition, CCAS is in the process of hiring additional classified, certificated and administrative staff which will be reflected in upcoming 2024-25 fiscal year expenses. 

Los Angeles CCD

2023-24 Q4

Submitted by Adrienne Ann Mullen Ed.D.
Approved by Men Le
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$4,119,002

$3,865,038
106.57%
$4,831,297
85.26%
$712,295
2000 - Non-Instructional Salaries

$1,966,970

$1,702,342
115.54%
$2,127,928
92.44%
$160,958
3000 - Employee Benefits

$1,730,295

$1,644,493
105.22%
$2,055,616
84.17%
$325,321
4000 - Supplies and Materials

$479,795

$534,330
89.79%
$667,912
71.84%
$188,117
5000 - Other Operating Expenses and Services

$1,105,466

$886,076
124.76%
$1,107,595
99.81%
$2,129
6000 - Capital Outlay

$302,499

$256,879
117.76%
$321,099
94.21%
$18,600
7000 - Other Outgo

$0

$2,168,416
0%
$2,710,520
0%
$2,710,520
Indirect Costs

$260,121

$552,878
47.05%
$691,098
37.64%
$430,977
Totals $9,964,148 $11,610,452 85.82% $14,513,065 68.66% $4,548,917
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$9,574,029$5,025,112$4,548,917 47.51% N/A09/30/2024 09:55 AM PDT

For the past quarter, the LACCD AE programs have worked with students to complete their programs and move from NC/AE to the workforce or transition to credit programs. There was a growth of NC/AE student enrollment over the year. NC/AE programs are building more student success supports, which are trending to increase completion rates.


The District Dean will work with the college AE Deans to determine a spending plan to meet the quarterly targets.

Los Angeles Unified

2023-24 Q4

Submitted by Francisco Narciso
Approved by Men Le
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$56,161,214

$53,694,236
104.59%
$63,169,689
88.91%
$7,008,475
2000 - Non-Instructional Salaries

$21,653,089

$20,165,378
107.38%
$23,723,974
91.27%
$2,070,885
3000 - Employee Benefits

$38,183,447

$38,140,066
100.11%
$44,870,666
85.1%
$6,687,219
4000 - Supplies and Materials

$3,444,412

$11,196,401
30.76%
$13,172,236
26.15%
$9,727,824
5000 - Other Operating Expenses and Services

$8,504,378

$8,112,773
104.83%
$9,544,439
89.1%
$1,040,061
6000 - Capital Outlay

$1,257,804

$5,498,225
22.88%
$6,468,500
19.45%
$5,210,696
7000 - Other Outgo

$2,972,054

$2,526,246
117.65%
$2,972,054
100%
$0
Indirect Costs

$4,014,996

$4,215,805
95.24%
$4,959,771
80.95%
$944,775
Totals $136,191,394 $143,549,130 94.87% $168,881,329 80.64% $32,689,935
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$129,138,091$96,448,156$32,689,935 25.31% N/A09/30/2024 09:55 AM PDT

I. Summary of Actitivities (Limited to 1500 characters)

LAUSD:

-Approximately 85.12% of program expenditures went to instructional and non-instructional salaries and benefits to support the program and expenditures provided to DACE students according to the strategies outlined in the LARAEC's Regional Comprehensive Plan.

-Approximately 2.54% of the expenditures were used to support DACE program with supplies, instructional materials, and non-capitalized equipment.

-Approximately 6.26% of the expenditures were used for contracts, other operating expenses such as: utilities, conferences, mileage, facility rental, maintenance & repair of facilities, maintenance and rental of equipment, software licenses, supportive services & other professional services.

-Approximately 3% of the expenditure was used for indirect cost.

LARAEC Office:

-Approximately 93.29% of program expenditures went to instructional and non-instructional salaries and benefits to support the program and expenditures provided to DACE students according to the strategies outlined in the LARAEC's Regional Comprehensive Plan.

-Approximately 0.55% of the expenditures were used to support DACE program with supplies, instructional materials, and non-capitalized equipment.

-Approximately 3.11% of the expenditures were used for contracts, other operating expenses such as: utilities, conferences, mileage, facility rental, maintenance & repair of facilities, maintenance and rental of equipment, software licenses, supportive services & other professional services.

-Approximately 3% of the expenditure was used for indirect cost.

II. Corrective Action Plan: Expenditures fall below target. Please provide the action steps that will be taken to address this issue. (Limited to 1500 characters)  

LAUSD: N/A

LARAEC office: The Q4 expenditures for LARAEC fell below the target for this quarter due to the postponement of the FY2024 conference to the next fiscal year. As a corrective action, the LARAEC Office has developed a plan to ensure that we meet the spending targets for FY 2024-2025. This plan was presented to the leadership team during the summer retreat and will be presented to the LARAEC Board at the upcoming August 23 meeting. During this meeting, the LARAEC Office will outline the project expenditures for FY 2024-2025 to ensure we achieve our spending goals.

Montebello Unified

2023-24 Q4

Submitted by Jose Ornelas
Approved by Men Le
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$3,748,461

$3,879,109
96.63%
$3,879,109
96.63%
$130,648
2000 - Non-Instructional Salaries

$2,034,901

$2,139,435
95.11%
$2,139,435
95.11%
$104,534
3000 - Employee Benefits

$3,006,978

$3,006,978
100%
$3,006,978
100%
$0
4000 - Supplies and Materials

$252,422

$252,422
100%
$252,422
100%
$0
5000 - Other Operating Expenses and Services

$494,634

$494,634
100%
$494,634
100%
$0
6000 - Capital Outlay

$417,013

$12,510,437
3.33%
$12,510,437
3.33%
$12,093,424
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$189,125

$267,725
70.64%
$267,725
70.64%
$78,600
Totals $10,143,534 $22,550,740 44.98% $22,550,740 44.98% $12,407,206
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$11,672,510$0$11,672,510 100% N/A09/30/2024 09:55 AM PDT

Action plan: MCAS has maintained its commitment to improvement in the areas outlined within the 3-year plan and is working diligently to increase enrollment as well as focus on retention strategies to keep students on track to meet their educational goals within the ABE, ASE, ESL, Adults with Disabilities, and CTE class offerings. Expenditures for the year were focused on improving facilities, including supplies and resources, to move more staff to MACTI during our renovation project. There was also a focus on purchasing technology. Large monitors for lesson delivery in each of our ESL classrooms were used to support the expanded use of Burlington English across all levels. Our HS program has both in-person and online choices available to provide students with flexible options for obtaining a diploma or equivalent. Professional development within the ESL staff, our high school group, and the continuation of our Collaborator roles remained priorities. The allocated funds allowed for department planning time as well as weekly meetings with our collaborators to coordinate efforts in support of staff and student needs.  Marketing efforts focused on outreach via events throughout the district and community to increase awareness of our programs as well as boost enrollment. Our CTE program is looking to expand its offerings using the ELL Healthcare Pathway grant funding and partnerships to extend opportunities to our students in the healthcare sector.  Our yearly CTE Fair continued to grow and has become a great way to highlight our program and connect with external partners.

Corrective Action: The Montebello Community Adult School will continue to work to meet the expenditure goals, which fell below our targeted levels last school year. The delayed start of the capital outlay project at Ford Park Adult School is the main factor.  Our program has now fully committed to the start of the renovation by completely vacating the site and moving all classes to the Montebello Adult Community Technical Institute (MACTI) to start the 2024-25 school year. The intent in doing so is to have the least impact on our class offerings as possible once the project begins. We are now awaiting DSA approval of architectural renderings and anticipate that construction will begin within the first semester of this school year.