CAEP
CFAD
32 Coastal North County Adult Education Consortium
CONSORTIUM APPROVED

2023-24

California Adult Education Program : CFAD : 2023-24 Produced: Apr 30, 2023, 06:33 AM UTC Manuel Zapata

32 Coastal North County Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
32 Coastal North County Adult Education Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
MiraCosta CCD
Narrative
The CNCAEC Board members approved the 2023-24 Consortium Fiscal Declaration (CFAD). They decided to continue designating the MiraCosta College District (MCCD) as the fiscal agent for the consortium, given that MCCD provides all adult education for the consortium's region. The Board also agreed to allocate 2023-24 funds to MCCD. The budgets approved by the consortium's Board are managed by the Director of Noncredit & Adult Education Programs and the Dean of Community Learning Center, Continuing and Community Education. MCCD's fiscal services department is the Consortium's fiscal agent and assists in administering the entire funding. The California Adult Education Program (CAEP) has assigned distinct fund accounting numbers that allow payments from the California Community College Chancellor's Office (CCCCO) and activity expenditures to be tracked through MCCD's fiscal system. The Director of Noncredit & Adult Education Programs and the Dean Community Learning Center, Continuing and Community Education collaborate with MCCD fiscal services personnel to balance and report the budget and expenditures to the CCCCO, following statewide deadlines.
Changes
No Changes

Member Allocations

Member Name (2023-24) (2022-23) (2021-22)
MiraCosta CCD $1,462,474 $1,336,903 $1,238,144
Total Allocated to Members $1,462,474 $1,336,903 $1,238,144
Total CAEP Funds $1,462,474 $1,352,515 $1,269,252
Total Remaining $0 $15,612 $31,108

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB 1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Article 8 of the CNCAEC ByLaws pertains to the fiscal agent, funding, distribution, fiscal management, and allowable and prohibited uses for the consortium funds. Within the consortium boundaries, MiraCosta College is the fiscal agent and the sole provider of adult education. The college reports quarterly expenditures that comply with the CAEP Administration Fiscal Management Guide. The CNCAEC board reviews budgets and expenditures during public meetings at least once a year.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf 

Article 5 of the CNCAEC ByLaws pertains to consortium membership. Section 3 of this article, titled "Representation of Members - Officials," specifies that the Consortium Board can comprise the members mentioned in Section 2 of the same article and any other parties added by the Consortium agreement. Consortium members can have one official representative and an alternate (proxy). The Consortium Board may also have representatives from the local workforce or nongovernmental agencies. Board members do not receive any compensation for their service to the consortium.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf 

Article 5 of the CNCAEC ByLaws pertains to consortium membership. Section 3 of this article, titled "Representation of Members - Officials," specifies that the Consortium Board can comprise the members mentioned in Section 2 of the same article, as well as any other parties added by Consortium agreement. Every member of the consortium can have one official representative and one alternate (proxy). The Consortium Board may also have representatives from local workforce or nongovernmental agencies. Board members do not receive any compensation for their service to the consortium. 

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by consensus

During the development of the ByLaws, in accordance with state guidelines, the CNCAEC Board reached a consensus that every member would hold an equal vote.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

Article 6, Section 1 of the CNCAEC ByLaws pertains to public meetings. The board convenes during these meetings at a specified time and location. These meetings aim to discuss, deliberate, and take action on any matter within the consortium's jurisdiction. All board meetings comply with the publicly noticed meeting requirements established by the Ed Code Section 84905 and the Brown Act Section 54953. All votes, except those cast during permissible closed sessions, are made public. In addition, any actions taken and the votes or abstentions of each board member present are reported in public meetings as outlined in the Brown Act Section 54953(2).

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

Article 6, Section 4 of the CNCAEC ByLaws outlines the consortium board's responsibility to approve the schedule of regular meetings, which is made available on the consortium's webpage. All pertinent information, including meeting location, room number, address, and time, are readily accessible to the public. An agenda packet and any relevant documents are posted on the website for public review at least 72 hours prior to the scheduled meeting. Members of the public are encouraged to provide feedback on agenda items, and their input is taken into consideration before discussions and voting take place.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

Article 6, Section 8 of the CNCAEC ByLaws pertains to the handling of public comments. At a designated time during the meeting, individuals from the audience are welcome to express their views on any agenda item. Each person is allotted three (3) minutes to speak, and a maximum of thirty (30) minutes is set aside for public comments. The feedback received from the public will be discussed in subsequent meetings and documented in the minutes, which will be made available on the C webpage. 

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

The consortium has a process in place to gather and consider input from other entities located within the adult education region that provide education and workforce services for adults. These entities include local public agencies, departments, and offices responsible for local public safety and social services, workforce investment boards, libraries, and community-based organizations. The consortium may solicit comments and input through various methods, such as public meetings, written communications, or surveys. CNCAEC is committed to collaborating and partnering with the entities that provide education and workforce services for adults within the region. It ensures that the consortium's decisions are informed by the needs and perspectives of these entities and that the consortium is working in alignment with the broader goals and objectives of the region's adult education system.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

To evaluate and approve the distribution of funds, the CNCAEC Board follows a process that adheres to CNCAEC ByLaws and emphasizes partnership and teamwork with the consortium's stakeholders. The board approves a CFAD during a public open meeting where public input is encouraged. This CFAD designates MCCD as the fiscal agent responsible for acquiring and allocating the funds to achieve the objectives outlined in the Three-Year Plan, aimed at enhancing adult education and pathways for adult populations served within the consortium's service area. 

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Article 5, Section 5 of the CNCAEC ByLaws outlines the procedure for removing a consortium member. A member may choose to leave the consortium voluntarily, but they must give written notice at least thirty (30) days before vacating their membership. If a member chooses to leave voluntarily, they must return any allocation they received for that year to the fiscal agent within 15 days of leaving. The remaining consortium members will decide how to allocate any returned funds. 

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

AB 1491 authorizes a consortium to reduce a member’s allocation by no more than the amount of the member’s carryover if the member has excessive carryover for at least two consecutive fiscal years beginning with the 2023–24 fiscal year. Please note there is no percentage threshold mandated in AB1491 that is specific to member carryover. As a result, individual consortia are able to define “excessive” as a specific percentage of any unspent funds from the prior fiscal year.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

If one year of carryover is determined, the consortium must offer members technical assistance to help prevent them from having two consecutive fiscal years of carryover funds.

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf  

The CNCAEC ByLaws, Article 4, Section 2 lists the responsibilities of the consortium members. 

https://www.miracosta.edu/academics/continuing-education/cncaec/_docs/BYLAWS_CNCAEC.pdf 

To evaluate the effectiveness of a member, various metrics are taken into consideration, including Data Integrity Reports, Management Information System (MIS) data, and fiscal expenditures. Additionally, open discussions are held to assess student and program achievements. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

The CNCAEC ByLaws con of nine articles and multiple sections that cover various topics related to the consortium's governance. This document is publicly available and accessible on the consortium's website at: 

 https://www.miracosta.edu/academics/continuing-education/cncaec/index.html 

Member Agencies

Member AgencyMember TypeContactPhone
MiraCosta CCDDistrictJohn Makevich
San Dieguito Union HighHigh School DistrictManuel Zapata(760) 753-6491 ext: 5100
Alliance For Regional Solutions, North County Works OtherMarylynn McCorkle(760) 529-9979 ext: 216
Oceanside UnifiedUnified School DistrictVicki Gravlin(760) 525-3179
San Diego Workforce PartnershipOtherFrank Pancucci(619) 300-6140

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Alliance For Regional Solutions, North County Works - Member Representative

Approved by Marylynn McCorkle

04/24/2023 04:21 PM PDT

MiraCosta CCD - Member Representative

Approved by John Makevich

04/24/2023 04:16 PM PDT

Oceanside Unified - Member Representative

Approved by Vicki Gravlin

04/24/2023 04:21 PM PDT

San Diego Workforce Partnership - Member Representative

Approved by Frank Pancucci

04/25/2023 09:37 AM PDT

San Dieguito Union High - Member Representative

Approved by Manuel Zapata

04/29/2023 11:33 PM PDT