CAEP Consortium Fiscal Reporting 33 Monterey Peninsula CCD
Year: 2020-21
CAEP Consortium Fiscal Reporting 33 Monterey Peninsula CCD
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Carmel Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Monterey Peninsula CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Monterey Peninsula Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Pacific Grove Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Carmel Unified
Carmel Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $6,991 | $6,983 | 100.12% | $46,550 | 15.02% | $39,559 |
2000 - Non-Instructional Salaries | $1,104 | $758 | 145.74% | $5,050 | 21.86% | $3,946 |
3000 - Employee Benefits | $1,878 | $284 | 660.69% | $11,080 | 16.95% | $9,202 |
4000 - Supplies and Materials | $0 | $720 | 0% | $4,800 | 0% | $4,800 |
5000 - Other Operating Expenses and Services | $748 | $5,399 | 13.85% | $35,993 | 2.08% | $35,245 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $10,721 | $14,143 | 75.8% | $103,473 | 10.36% | $92,752 |
Corrective Action Plan
Employees benefits were entered incorrectly for the projections. They are in line with last year. We have little expenses in the area of technology or instructional materials at this time. We are looking into more distance learning materials that our students, especially ones in remote areas can access easily from home. Our numbers of students has fluctuated over the last year due to COVID-19 and the distance learning model.Summary of Activities:
Frequent meetings with consortium and instructor.- Status
- Submitted
Carmel Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $14,172 | $13,965 | 101.48% | $46,550 | 30.44% | $32,378 |
2000 - Non-Instructional Salaries | $2,267 | $1,515 | 149.64% | $5,050 | 44.89% | $2,783 |
3000 - Employee Benefits | $3,756 | $569 | 660.69% | $11,080 | 33.9% | $7,324 |
4000 - Supplies and Materials | $254 | $1,440 | 17.64% | $4,800 | 5.29% | $4,546 |
5000 - Other Operating Expenses and Services | $748 | $10,798 | 6.93% | $35,993 | 2.08% | $35,245 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $21,197 | $28,286 | 74.94% | $103,473 | 20.49% | $82,276 |
Corrective Action Plan
Adjusted budget for remote instruction. Less expenditures and less need for materials. All classes are conducted via Zoom and social media platforms.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Tom Parry, Principal of Carmel Adult School
Carmel Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $14,172 | $20,948 | 67.65% | $46,550 | 30.44% | $32,378 |
2000 - Non-Instructional Salaries | $2,267 | $2,273 | 99.76% | $5,050 | 44.89% | $2,783 |
3000 - Employee Benefits | $3,756 | $853 | 440.46% | $11,080 | 33.9% | $7,324 |
4000 - Supplies and Materials | $254 | $2,160 | 11.76% | $4,800 | 5.29% | $4,546 |
5000 - Other Operating Expenses and Services | $748 | $16,197 | 4.62% | $35,993 | 2.08% | $35,245 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $21,197 | $42,430 | 49.96% | $103,473 | 20.49% | $82,276 |
- Status
- Unsubmitted
Carmel Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $14,172 | $27,930 | 50.74% | $46,550 | 30.44% | $32,378 |
2000 - Non-Instructional Salaries | $2,267 | $3,030 | 74.82% | $5,050 | 44.89% | $2,783 |
3000 - Employee Benefits | $3,756 | $1,137 | 330.34% | $11,080 | 33.9% | $7,324 |
4000 - Supplies and Materials | $254 | $2,880 | 8.82% | $4,800 | 5.29% | $4,546 |
5000 - Other Operating Expenses and Services | $748 | $21,596 | 3.46% | $35,993 | 2.08% | $35,245 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $21,197 | $56,573 | 37.47% | $103,473 | 20.49% | $82,276 |
- Status
- Unsubmitted
Monterey Peninsula CCD
Monterey Peninsula CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $0 | 100% | $19,000 | 0% | $19,000 |
2000 - Non-Instructional Salaries | $9,810 | $8,175 | 120% | $32,700 | 30% | $22,890 |
3000 - Employee Benefits | $2,972 | $8,127 | 36.57% | $32,509 | 9.14% | $29,537 |
4000 - Supplies and Materials | $0 | $0 | 100% | $10,659 | 0% | $10,659 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $383 | $1,076 | 35.59% | $4,305 | 8.9% | $3,922 |
Totals | $13,165 | $17,379 | 75.75% | $99,173 | 13.27% | $86,008 |
Corrective Action Plan
Due to date range of the quarter it falls mostly over our summer break and with Covid still having the campus locked down we saw less then normal summer activity, this not warranting as much time this summer. As the fall semester starting up we should see a uptick in staff returning. The yearly budget reflected more number in the 2 and 3 quarters since these dates tend to overlap when we are in session. Employee Benefits were calculated for the whole year and divided by 4 and projected quarterly, but the majority of the staff time will be billed in Q2-4. so the benefits will be higher in those quarters then they are now to offset the difference.Summary of Activities:
Met with consortium on a regular basis, planned and made adjustments for the upcoming school year due to Covid 19.- Status
- Submitted
Monterey Peninsula CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $7,040 | 0% | $19,000 | 0% | $19,000 |
2000 - Non-Instructional Salaries | $9,810 | $16,350 | 60% | $32,700 | 30% | $22,890 |
3000 - Employee Benefits | $2,985 | $16,255 | 18.36% | $32,509 | 9.18% | $29,524 |
4000 - Supplies and Materials | $0 | $1,415 | 0% | $10,659 | 0% | $10,659 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $384 | $2,153 | 17.84% | $4,305 | 8.92% | $3,921 |
Totals | $13,179 | $43,212 | 30.5% | $99,173 | 13.29% | $85,994 |
Corrective Action Plan
Due to the pandemic we still have a staff member who is out and there is anticipation with vaccine rollout that staff members will return in Q3 and Q4 and projects will start up again. Instructional Salaries should kick in in Q3-Q4.Summary of Activities:
Met with consortium on a regular basis, planned and made adjustments for the upcoming school year due to Covid 19.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Christian Smith, Director of Academic Pathways and Partnerships
- Dr. Jon Knolle, Vice President of Academic Affairs
Monterey Peninsula CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $12,980 | 0% | $19,000 | 0% | $19,000 |
2000 - Non-Instructional Salaries | $9,810 | $24,525 | 40% | $32,700 | 30% | $22,890 |
3000 - Employee Benefits | $2,985 | $24,382 | 12.24% | $32,509 | 9.18% | $29,524 |
4000 - Supplies and Materials | $0 | $5,330 | 0% | $10,659 | 0% | $10,659 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $384 | $3,229 | 11.89% | $4,305 | 8.92% | $3,921 |
Totals | $13,179 | $70,445 | 18.71% | $99,173 | 13.29% | $85,994 |
- Status
- Unsubmitted
Monterey Peninsula CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $19,000 | 0% | $19,000 | 0% | $19,000 |
2000 - Non-Instructional Salaries | $9,810 | $32,700 | 30% | $32,700 | 30% | $22,890 |
3000 - Employee Benefits | $2,985 | $32,509 | 9.18% | $32,509 | 9.18% | $29,524 |
4000 - Supplies and Materials | $0 | $10,659 | 0% | $10,659 | 0% | $10,659 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $384 | $4,305 | 8.92% | $4,305 | 8.92% | $3,921 |
Totals | $13,179 | $99,173 | 13.29% | $99,173 | 13.29% | $85,994 |
- Status
- Unsubmitted
Monterey Peninsula Unified
Monterey Peninsula Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $127,305 | $128,601 | 98.99% | $514,404 | 24.75% | $387,099 |
2000 - Non-Instructional Salaries | $39,930 | $46,864 | 85.2% | $187,456 | 21.3% | $147,526 |
3000 - Employee Benefits | $50,590 | $49,134 | 102.96% | $196,536 | 25.74% | $145,946 |
4000 - Supplies and Materials | $31 | $25,982 | 0.12% | $103,929 | 0.03% | $103,898 |
5000 - Other Operating Expenses and Services | $16,870 | $17,285 | 97.6% | $69,141 | 24.4% | $52,271 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $13,393 | 0% | $53,573 | 0% | $53,573 |
Totals | $234,726 | $281,260 | 83.46% | $1,125,039 | 20.86% | $890,313 |
Summary of Activities:
This quarter expenditures were made to support CAEP program areas, including ESL, ASE, PE, AWD and CTE. The object code 1000 expenditures were spent on certificated staff salaries. The 2000 expenditures were spent on classified staff salaries, including office and support staff. The 3000 were spent on employee benefits. The 4000 were spent sparingly on instructional materials. The 5000 were spent on software needed for attendance, security and other operating costs.- Status
- Submitted
Monterey Peninsula Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $256,392 | $128,601 | 199.37% | $514,404 | 49.84% | $258,012 |
2000 - Non-Instructional Salaries | $87,987 | $46,864 | 187.75% | $187,456 | 46.94% | $99,469 |
3000 - Employee Benefits | $105,707 | $49,134 | 215.14% | $196,536 | 53.79% | $90,829 |
4000 - Supplies and Materials | $636 | $25,982 | 2.45% | $103,929 | 0.61% | $103,293 |
5000 - Other Operating Expenses and Services | $17,955 | $17,285 | 103.87% | $69,141 | 25.97% | $51,186 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $21,782 | $13,393 | 162.63% | $53,573 | 40.66% | $31,791 |
Totals | $490,459 | $281,260 | 174.38% | $1,125,039 | 43.59% | $634,580 |
Summary of Activities:
This quarter expenditures were made to support CAEP program areas, including ESL, ASE, PE, AWD and CTE. The object code 1000 expenditures were spent on certificated staff salaries. The 2000 expenditures were spent on classified staff salaries, including office and support staff. The 3000 were spent on employee benefits. The 4000 were spent sparingly on instructional materials. The 5000 were spent on software needed for other operating costs.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Serina Eichelberger
- Alan Crawford, Principal
Monterey Peninsula Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $256,392 | $128,601 | 199.37% | $514,404 | 49.84% | $258,012 |
2000 - Non-Instructional Salaries | $87,987 | $46,864 | 187.75% | $187,456 | 46.94% | $99,469 |
3000 - Employee Benefits | $105,707 | $49,134 | 215.14% | $196,536 | 53.79% | $90,829 |
4000 - Supplies and Materials | $636 | $25,982 | 2.45% | $103,929 | 0.61% | $103,293 |
5000 - Other Operating Expenses and Services | $17,955 | $17,285 | 103.87% | $69,141 | 25.97% | $51,186 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $21,782 | $13,393 | 162.63% | $53,573 | 40.66% | $31,791 |
Totals | $490,459 | $281,260 | 174.38% | $1,125,039 | 43.59% | $634,580 |
- Status
- Unsubmitted
Monterey Peninsula Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $256,392 | $128,601 | 199.37% | $514,404 | 49.84% | $258,012 |
2000 - Non-Instructional Salaries | $87,987 | $46,864 | 187.75% | $187,456 | 46.94% | $99,469 |
3000 - Employee Benefits | $105,707 | $49,134 | 215.14% | $196,536 | 53.79% | $90,829 |
4000 - Supplies and Materials | $636 | $25,982 | 2.45% | $103,929 | 0.61% | $103,293 |
5000 - Other Operating Expenses and Services | $17,955 | $17,285 | 103.87% | $69,141 | 25.97% | $51,186 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $21,782 | $13,393 | 162.63% | $53,573 | 40.66% | $31,791 |
Totals | $490,459 | $281,260 | 174.38% | $1,125,039 | 43.59% | $634,580 |
- Status
- Unsubmitted
Pacific Grove Unified
Pacific Grove Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $99,566 | $0 | 100% | $548,218 | 18.16% | $448,652 |
2000 - Non-Instructional Salaries | $153,174 | $0 | 100% | $741,532 | 20.66% | $588,358 |
3000 - Employee Benefits | $71,566 | $0 | 100% | $365,800 | 19.56% | $294,234 |
4000 - Supplies and Materials | $3,766 | $0 | 100% | $142,816 | 2.64% | $139,050 |
5000 - Other Operating Expenses and Services | $5,509 | $0 | 100% | $41,747 | 13.2% | $36,238 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $333,581 | $0 | 100% | $1,840,113 | 18.13% | $1,506,532 |
Summary of Activities:
Expenditures for the first quarter fall at or under the 25% range of the total allocation for that object code. Supplies and Materials for Q1 fall way beneath 25% due to COVID and Encumbered expenses that will fall under Q2.- Status
- Submitted
Pacific Grove Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $209,438 | $0 | 100% | $548,218 | 38.2% | $338,780 |
2000 - Non-Instructional Salaries | $305,631 | $0 | 100% | $741,532 | 41.22% | $435,901 |
3000 - Employee Benefits | $145,493 | $0 | 100% | $365,800 | 39.77% | $220,307 |
4000 - Supplies and Materials | $23,815 | $0 | 100% | $142,816 | 16.68% | $119,001 |
5000 - Other Operating Expenses and Services | $17,898 | $0 | 100% | $41,747 | 42.87% | $23,849 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $702,275 | $0 | 100% | $1,840,113 | 38.16% | $1,137,838 |
Summary of Activities:
Expenditures for Q2 were spent to support AEP.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Barbara Martinez, Principal
- Song Chin-Bendib
Pacific Grove Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $209,438 | $0 | 100% | $548,218 | 38.2% | $338,780 |
2000 - Non-Instructional Salaries | $305,631 | $0 | 100% | $741,532 | 41.22% | $435,901 |
3000 - Employee Benefits | $145,493 | $0 | 100% | $365,800 | 39.77% | $220,307 |
4000 - Supplies and Materials | $23,815 | $0 | 100% | $142,816 | 16.68% | $119,001 |
5000 - Other Operating Expenses and Services | $17,898 | $0 | 100% | $41,747 | 42.87% | $23,849 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $702,275 | $0 | 100% | $1,840,113 | 38.16% | $1,137,838 |
- Status
- Unsubmitted
Pacific Grove Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $209,438 | $0 | 100% | $548,218 | 38.2% | $338,780 |
2000 - Non-Instructional Salaries | $305,631 | $0 | 100% | $741,532 | 41.22% | $435,901 |
3000 - Employee Benefits | $145,493 | $0 | 100% | $365,800 | 39.77% | $220,307 |
4000 - Supplies and Materials | $23,815 | $0 | 100% | $142,816 | 16.68% | $119,001 |
5000 - Other Operating Expenses and Services | $17,898 | $0 | 100% | $41,747 | 42.87% | $23,849 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $702,275 | $0 | 100% | $1,840,113 | 38.16% | $1,137,838 |
- Status
- Unsubmitted
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