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CAEP Consortium Fiscal Administration Declaration: 2022-23 33 Monterey Peninsula CCD

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: Apr 29, 2022, 10:20 PM UTC Tom Parry

33 Monterey Peninsula CCD

Fiscal Declaration - Consortium Approved

Consortium Name
33 Monterey Peninsula CCD
Funding Channel
Direct Funded
Narrative
All Consortium member have presented their budgets and reviewed how they are aligned with the annual and CAEP 3-year plan to show our new allocations amounts. Members are focusing on CAEP program areas with an emphasis on program effectiveness, pathways and overall collaboration between members.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Carmel Unified $69,006 $63,940 $64,438
Monterey Peninsula CCD $94,361 $87,407 $88,087
Monterey Peninsula Unified $1,065,236 $986,539 $994,218
Pacific Grove Unified $1,617,060 $1,497,565 $1,509,223
Total Allocated to Members $2,845,663 $2,635,451 $2,655,966
Total CAEP Funds $2,845,663 $2,701,665 $2,596,507
Total Remaining $0 $66,214 $-59,459

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

All agencies will report out our quarterly budgets before approving in NOVA and discussed during our monthly consortium meetings. 

We have our board approve each site members. Only the representatives listed in Nova will designate to vote at Consortium meetings.  Meetings will only officially happen if we have Quorum.  

We post our agenda in timely member and will only vote on issues listed on the agenda before hand. Meetings will only officially happen if we have Quorum. All members can bring up issues to be voted on and discussed at the next meeting if said item is not already on the agenda. 

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by consensus

Previously established in our Bylaw's. 

We post our agenda in a timely matter online for the general public per guidance of the Brown Act. All members of the public are free to comment on all agenda items. Our consortium does not have a closed session.  

All meeting dates and agenda on our consortium website for the public to view.  

All comments are recorded in the minutes of the meeting attached to the agenda of said meeting. 

All comments will be taken in consideration for future meetings. Per our Bylaws community stakeholders are often consulted on issues pertaining to the Consortium.  

Direct funded to sites. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

MPAEC will follow the state guidelines for dismissal  of a member from the consortium and all members for joining the consortium will be able to join by a unanimous vote per consortium bylaws.  

Each consortium fund is monitored  and managed by its site. And funds over 15% is up per conversation of reallocation by the board. 

Currently our bylaws do not have governance over carryover, we anticipate following state guidance and having all matters discussed at consortium meetings. 

While we have not defined effectiveness metrics in our bylaws, MPAEC members adhere to all state guidelines and deadlines, mange and maintain transparent budgets, participate in state lead professional development and advocate to build capacity in all program areas.  

MPAEC states that we will adhere to state guidelines to determine member effectiveness.   

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

https://docs.google.com/document/d/1d1SagzPPPoR6YLt6lQPTTPj0kVALjGopo6EBY8CdKiQ/edit?usp=sharing

Member Agencies

Member AgencyMember TypeContactPhone
Carmel UnifiedUnified School DistrictTom Parry(831) 624-1821
Monterey Peninsula CCDDistrictChristian Smith
Monterey Peninsula UnifiedUnified School DistrictAlan Crawford(831) 392-3560
Pacific Grove UnifiedUnified School DistrictBarbara Martinez(831) 646-6580

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Carmel Unified - Member Representative

Approved by Tom Parry

04/29/2022 03:20 PM PDT

Monterey Peninsula CCD - Member Representative

  • Director of Academic Pathways and Partnerships
  • cmsmith@mpc.edu
  • Acting Dean of Instruction, Library, Learning Resources and Online Education
  • jsundquist@mpc.edu
  • (831) 646-4036
Approved by Christian Smith

04/29/2022 03:19 PM PDT

Monterey Peninsula Unified - Member Representative

Approved by Alan Crawford

04/29/2022 03:17 PM PDT

Pacific Grove Unified - Member Representative

Approved by Barbara Martinez

04/29/2022 03:19 PM PDT