California Adult Education Program
Fiscal Reporting

Carmel Unified

2022-23 Q1

Submitted by Tom Parry
Approved by Beth Wodecki
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$7,938

$8,938 88.82% $44,688 17.76% $36,750
2000 - Non-Instructional Salaries

$572

$1,077 53.12% $5,384 10.62% $4,812
3000 - Employee Benefits

$1,188

$1,736 68.42% $8,682 13.68% $7,494
4000 - Supplies and Materials

$210

$11,620 1.81% $58,099 0.36% $57,889
5000 - Other Operating Expenses and Services

$0

$600 0% $3,000 0% $3,000
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$710

$710 100.03% $3,549 20.01% $2,839
Totals $10,618 $24,680 43.02% $123,402 8.6% $112,784
Not Entered

Monterey Peninsula CCD

2022-23 Q1

Submitted by Christian Smith
Approved by Beth Wodecki
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$909

$5,214 17.43% $20,857 4.36% $19,948
2000 - Non-Instructional Salaries

$10,204

$10,205 100% $40,818 25% $30,614
3000 - Employee Benefits

$3,861

$9,828 39.29% $39,312 9.82% $35,451
4000 - Supplies and Materials

$0

$2,750 0% $11,000 0% $11,000
5000 - Other Operating Expenses and Services

$500

$751 66.56% $3,005 16.64% $2,505
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$1,513 0% $6,052 0% $6,052
Totals $15,474 $30,261 51.14% $121,044 12.78% $105,570

Our Fiscal Department is always slow to expense the Adult Ed Budget for our 1000s as we use several budgets on campus to cover those Counselors on campus. We anticipate by the end of the year all of those funds will be spent accordingly. Once those funds are covered the rest of the 3000s will also be reflected to match. The bulk of our 4000s will also be spent in Q3 and Q4 as we have staff members travel for professional development and we launch a marketing campaign. 

Monterey Peninsula Unified

2022-23 Q1

Submitted by Cris Perry
Approved by Beth Wodecki
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$120,715

$83,833 143.99% $558,888 21.6% $438,173
2000 - Non-Instructional Salaries

$40,738

$27,121 150.21% $180,805 22.53% $140,067
3000 - Employee Benefits

$46,486

$35,261 131.83% $235,072 19.78% $188,586
4000 - Supplies and Materials

$742

$20,517 3.62% $136,777 0.54% $136,035
5000 - Other Operating Expenses and Services

$18,400

$11,897 154.67% $79,311 23.2% $60,911
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$11,354

$8,931 127.12% $59,543 19.07% $48,189
Totals $238,435 $187,559 127.13% $1,250,396 19.07% $1,011,961

Object 1000 was used to fulfill certificated salaries, including the addition of an ESL instructor to accommodate the student wait list for ESL.  Classified clerical support staff, bilingual assistant for Spanish GED class, and childcare assistants to provide child care for students in the CAEP classes are included in Object 2000 expenses.  Statutory benefits and health packages for certificated and classified staff were charged to Object 3000. Object 4000 will be used to purchase instructional/classroom materials and resources to support CAEP programs. Object 5000 supports operating expenses, i.e., classroom software, attendance software, institutional memberships, advertising, equipment maintenance. Indirect cost rate is 5%.

Pacific Grove Unified

2022-23 Q1

Submitted by Barbara Martinez
Approved by Beth Wodecki
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$107,726

$76,390 141.02% $509,265 21.15% $401,539
2000 - Non-Instructional Salaries

$235,604

$96,989 242.92% $646,595 36.44% $410,991
3000 - Employee Benefits

$113,516

$47,568 238.64% $317,122 35.8% $203,606
4000 - Supplies and Materials

$8,820

$26,186 33.68% $174,572 5.05% $165,752
5000 - Other Operating Expenses and Services

$22,664

$28,559 79.36% $190,392 11.9% $167,728
6000 - Capital Outlay

$0

$30,199 0% $201,329 0% $201,329
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$10,500 0% $70,000 0% $70,000
Totals $488,330 $316,391 154.34% $2,109,275 23.15% $1,620,945

First Quarter certificated salaries fell lower than expected due to staff shortages and open positions in CAEP programs. Additionally, there were some staff who were reassigned from certificated to classified which resulted in higher expenditures for classified salaries.  Because of  higher staff absences, additional substitutes were needed, which also lends to the higher classified and benefit expenditures.  Expenditures for materials and supplies are for all CAEP program areas.  Expenditures in the 5,000's are identified for operating expenses and contract for services such as Casey Printing, Copy Machine, Post office, and such. Expenditures for materials, supplies and contract for services fall below the forcasted amount for Q1, however encumbered and will show in Q2.