California Adult Education Program
Fiscal Reporting

Carmel Unified

2022-23 Q2

Submitted by Tom Parry
Approved by Angela Rodriguez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$11,561

$24,578 47.04% $44,688 25.87% $33,127
2000 - Non-Instructional Salaries

$757

$2,961 25.56% $5,384 14.06% $4,627
3000 - Employee Benefits

$2,620

$4,775 54.87% $8,682 30.18% $6,062
4000 - Supplies and Materials

$210

$31,954 0.66% $58,099 0.36% $57,889
5000 - Other Operating Expenses and Services

$0

$1,650 0% $3,000 0% $3,000
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$710

$1,952 36.37% $3,549 20.01% $2,839
Totals $15,858 $67,871 23.36% $123,402 12.85% $107,544

We purchased over 15,000 in books and Chromebooks that will appear in Q3 expense report.

Not Entered

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Monterey Peninsula CCD

2022-23 Q2

Submitted by Christian Smith
Approved by Angela Rodriguez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,273

$10,429 21.8% $20,857 10.9% $18,584
2000 - Non-Instructional Salaries

$20,409

$20,409 100% $40,818 50% $20,409
3000 - Employee Benefits

$7,832

$19,656 39.85% $39,312 19.92% $31,480
4000 - Supplies and Materials

$50

$5,500 0.91% $11,000 0.45% $10,950
5000 - Other Operating Expenses and Services

$500

$1,503 33.28% $3,005 16.64% $2,505
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$3,026 0% $6,052 0% $6,052
Totals $31,064 $60,522 51.33% $121,044 25.66% $89,980

Not Entered

We have majority of our counseling work picking up in Q3 and Q4 with our adult school partners so we will see out 1000s utilized in those months. We also will utilized our PD founds in Q3. So we did not utilize a lot of those funds in Q2. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Monterey Peninsula Unified

2022-23 Q2

Submitted by Beth Wodecki
Approved by Angela Rodriguez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$232,102

$223,555 103.82% $558,888 41.53% $326,786
2000 - Non-Instructional Salaries

$80,663

$72,322 111.53% $180,805 44.61% $100,142
3000 - Employee Benefits

$93,998

$94,029 99.97% $235,072 39.99% $141,074
4000 - Supplies and Materials

$3,100

$54,711 5.67% $136,777 2.27% $133,677
5000 - Other Operating Expenses and Services

$20,386

$31,724 64.26% $79,311 25.7% $58,925
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$21,513

$23,817 90.33% $59,543 36.13% $38,030
Totals $451,762 $500,158 90.32% $1,250,396 36.13% $798,634

Object 1000 was used to fulfill certificated salaries, including the addition of an ESL instructor to accommodate the student wait list for ESL.  Classified clerical support staff, bilingual assistant for Spanish GED class, and childcare assistants to provide child care for students in the CAEP classes are included in Object 2000 expenses.  Statutory benefits and health packages for certificated and classified staff were charged to Object 3000. Object 4000 will be used to purchase instructional/classroom materials and resources to support CAEP programs. Object 5000 supports operating expenses, i.e., classroom software, attendance software, institutional memberships, advertising, equipment maintenance. Indirect cost rate is 5%. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Pacific Grove Unified

2022-23 Q2

Submitted by Barbara Martinez
Approved by Angela Rodriguez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$122,344

$229,169 53.39% $509,265 24.02% $386,921
2000 - Non-Instructional Salaries

$254,503

$290,968 87.47% $646,595 39.36% $392,092
3000 - Employee Benefits

$118,648

$142,705 83.14% $317,122 37.41% $198,474
4000 - Supplies and Materials

$56,401

$78,557 71.8% $174,572 32.31% $118,171
5000 - Other Operating Expenses and Services

$30,411

$85,676 35.5% $190,392 15.97% $159,981
6000 - Capital Outlay

$0

$90,598 0% $201,329 0% $201,329
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$31,500 0% $70,000 0% $70,000
Totals $582,307 $949,174 61.35% $2,109,275 27.61% $1,526,968

Not Entered

Expenditures for certificated are what was expected to date, however there have been staff who were reassigned from certificated to classified which resulted in higher expenditures for classified salaries. Because of  higher staff absences, substitutes were needed, which also lends to the higher classified and benefit expenditures.  Expenditures for materials and supplies are for all CAEP program areas. Expenditures in the 5,000's are identified for operating expenses and contract for services such as Casey Printing, Copy Machine, Post office, and such. Expenditures for materials, supplies and contract for services fall below the forecasted amount for Q1, however encumbered and show in this Q2 report.  Technology (Dell Laptops and Ipads) that were purchased for students to use at the height of COVOD for distance learning, needed to be replaced lending to most of the expenditure for the 4,000's this second quarter.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0