California Adult Education Program
Fiscal Reporting

Produced: Aug 31, 2023, 08:51 PM UTC - By Christian Smith

Carmel Unified

2022-23 Q4

Submitted by Tom Parry
Approved by Christian Smith
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$46,246

$44,688
103.49%
$44,688
103.49%
-$1,558
2000 - Non-Instructional Salaries

$7,542

$5,384
140.08%
$5,384
140.08%
-$2,158
3000 - Employee Benefits

$14,515

$8,682
167.18%
$8,682
167.18%
-$5,833
4000 - Supplies and Materials

$15,116

$58,099
26.02%
$58,099
26.02%
$42,983
5000 - Other Operating Expenses and Services

$260

$3,000
8.67%
$3,000
8.67%
$2,740
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$710

$3,549
20.01%
$3,549
20.01%
$2,839
Totals $84,389 $123,402 68.39% $123,402 68.39% $39,013
Not Entered

Monterey Peninsula CCD

2022-23 Q4

Submitted by Christian Smith
Approved by Christian Smith
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$20,857

$20,857
100%
$20,857
100%
$0
2000 - Non-Instructional Salaries

$40,819

$40,818
100%
$40,818
100%
-$1
3000 - Employee Benefits

$40,731

$39,312
103.61%
$39,312
103.61%
-$1,419
4000 - Supplies and Materials

$3,151

$11,000
28.65%
$11,000
28.65%
$7,849
5000 - Other Operating Expenses and Services

$3,877

$3,005
129.02%
$3,005
129.02%
-$872
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$5,471

$6,052
90.4%
$6,052
90.4%
$581
Totals $114,906 $121,044 94.93% $121,044 94.93% $6,138

We decided to hold off on a marketing project to align it more with the overall College Mission. Plus we have a larger then anticipated increase benefits, so we slowed some of our expenses in other areas to try and anticipate the increase. Overall carry over is little over 5% for the year. 

Monterey Peninsula Unified

2022-23 Q4

Submitted by Beth Wodecki
Approved by Christian Smith
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$449,289

$558,888
80.39%
$558,888
80.39%
$109,599
2000 - Non-Instructional Salaries

$179,647

$180,805
99.36%
$180,805
99.36%
$1,158
3000 - Employee Benefits

$195,564

$235,072
83.19%
$235,072
83.19%
$39,508
4000 - Supplies and Materials

$4,898

$136,777
3.58%
$136,777
3.58%
$131,879
5000 - Other Operating Expenses and Services

$29,816

$79,311
37.59%
$79,311
37.59%
$49,495
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$42,561

$59,543
71.48%
$59,543
71.48%
$16,982
Totals $901,775 $1,250,396 72.12% $1,250,396 72.12% $348,621

Object 1000 was used to fulfill certificated salaries, including the addition of an ESL instructor to accommodate the student wait list for ESL.  Classified clerical support staff, bilingual assistant for Spanish GED class, and childcare assistants to provide child care for students in the CAEP classes are included in Object 2000 expenses; this includes a 6.5% salary increase for classified staff.  Statutory benefits and health packages for certificated and classified staff salaries were charged to Object 3000. Object 4000 was used to purchase instructional/classroom materials and resources to support CAEP programs. Object 5000 supported operating expenses, i.e., classroom software, attendance software, institutional memberships, advertising, equipment maintenance. Indirect cost rate is 5%. 

Because of the increase in programming and enrollment from the 22-23 school year, the site is in need of additional classroom spaces to accommodate this growth. Carryover costs will be used to increase classroom space with the purchase of a portable classroom and/or the restoration of an existing portable. In addition, the Monterey Adult School has established a course catalog publication which is mailed to area residences. This has proven effective and it was determined that this practice continue. Carryover costs will be used for this marketing endeavor.  

Pacific Grove Unified

2022-23 Q4

Submitted by Barbara Martinez
Approved by Christian Smith
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$341,850

$509,265
67.13%
$509,265
67.13%
$167,415
2000 - Non-Instructional Salaries

$532,580

$646,595
82.37%
$646,595
82.37%
$114,015
3000 - Employee Benefits

$262,190

$317,122
82.68%
$317,122
82.68%
$54,932
4000 - Supplies and Materials

$86,335

$174,572
49.46%
$174,572
49.46%
$88,237
5000 - Other Operating Expenses and Services

$71,135

$190,392
37.36%
$190,392
37.36%
$119,257
6000 - Capital Outlay

$50,811

$201,329
25.24%
$201,329
25.24%
$150,518
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$64,705

$70,000
92.44%
$70,000
92.44%
$5,295
Totals $1,409,606 $2,109,275 66.83% $2,109,275 66.83% $699,669

Expenditures for Certificated include an 8% salary increase retro for teachers and administration.  Expenditures fell below budget due to lack of returning staff from open  CAEP positions not currently filled.  Expenditures for Classified salaries reflect an increase of 8% salary increase retro and into next year.  Salaries fell below targeted budget due to open and unfilled positions. Expenditures for employee benefits is consistent with the projected budget.  This will rectify in next years budget with returning or replacement personnel.  Expenditures in the 4's were spent on materials and supplies to support CAEP programs and Expenditures for the 5's were earmarked for operating costs.  Capital Outlay expenditures were allocated for an AWD van. Indirect costs were 5% of total expenditures for 2022-2023.