California Adult Education Program
Fiscal Reporting

Produced: Mar 12, 2025, 04:28 PM UTC - By Barbara Martinez

Consortium Summary| Total Expenditures: $566,773 Total Allocation: $3,148,881 Total Carryover: $2,582,108 (82%)
Carryover Compliance

Carmel Unified

2024-25 Q2

Submitted by Tom Parry
Approved by Barbara Martinez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$20,232

$15,306
132.18%
$61,225
33.05%
$40,993
2000 - Non-Instructional Salaries

$3,023

$1,860
162.53%
$7,440
40.63%
$4,417
3000 - Employee Benefits

$6,600

$4,188
157.61%
$16,750
39.4%
$10,150
4000 - Supplies and Materials

$801

$1,444
55.47%
$5,776
13.87%
$4,975
5000 - Other Operating Expenses and Services

$1,163

$4,200
27.69%
$16,800
6.92%
$15,637
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$250

$138
181.82%
$550
45.45%
$300
Totals $32,069 $27,135 118.18% $108,541 29.55% $76,472
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$77,012$540$76,472 99.3% 50%-
2023-24$76,197$44,668$31,529 41.38% 60%08/30/2024 03:28 PM PDT

We just paid 19500 to the consortium for advertising and our share of the 3 year plan creating by the company we contracted with. We also have ordered 1400 worth of materials for the EL class. We have ordered 12 new Chromebooks as well as a projector for the instructor.

We will have our carry over spent down significantly this year.  We will also need to purchase a locking cabinet which we can store the chromebooks and extra materials.  

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Monterey Peninsula CCD

2024-25 Q2

Submitted by Jeffery Sundquist
Approved by Barbara Martinez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$8,029

$5,019
159.99%
$20,074
40%
$12,045
2000 - Non-Instructional Salaries

$20,121

$9,244
217.67%
$36,976
54.42%
$16,855
3000 - Employee Benefits

$9,117

$10,781
84.57%
$43,122
21.14%
$34,005
4000 - Supplies and Materials

$0

$538
0%
$2,150
0%
$2,150
5000 - Other Operating Expenses and Services

$1,435

$6,199
23.15%
$24,795
5.79%
$23,360
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$1,638
0%
$6,552
0%
$6,552
Totals $38,702 $33,417 115.81% $133,669 28.95% $94,967
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$105,331$10,364$94,967 90.16% 50%-
2023-24$104,215$75,877$28,338 27.19% 60%08/30/2024 03:28 PM PDT

The carryover budget of $28,388 will be spent down 100% this year. By April 2025, it will be reduced by $11,250 for funding to support a consultant for the 3-year plan due in June 2025, MPC's part in collaboration with other MPAEC members. Additionally, $28,852 has been allocated for this year for our Director of Dual Enrollment & K-12 Partnerships to plan and launch adult ed dual enrollment. $10,992 of the $28,388 has been spent through December 2024. This total of $40,102 by June 2025 will cover our full carryover amount.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Monterey Peninsula Unified

2024-25 Q2

Submitted by Beth Wodecki
Approved by Barbara Martinez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$281,284

$222,987
126.14%
$637,106
44.15%
$355,822
2000 - Non-Instructional Salaries

$91,926

$70,779
129.88%
$202,225
45.46%
$110,299
3000 - Employee Benefits

$121,909

$92,545
131.73%
$264,413
46.11%
$142,504
4000 - Supplies and Materials

$3,948

$45,926
8.6%
$131,217
3.01%
$127,269
5000 - Other Operating Expenses and Services

$18,845

$75,250
25.04%
$215,000
8.77%
$196,155
6000 - Capital Outlay

$0

$17,500
0%
$50,000
0%
$50,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$25,865

$26,249
98.54%
$74,998
34.49%
$49,133
Totals $543,777 $551,236 98.65% $1,574,959 34.53% $1,031,182
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,178,519$147,337$1,031,182 87.5% 50%-
2023-24$1,166,042$769,602$396,440 34% 60%08/30/2024 03:28 PM PDT

The Monterey Adult School (MAS) has budgeted for facility upgrades that are still in process and personnel needs that remain vacant. MAS also prepared for a 10% salary increase for all staff in Spring 2024 which has now been allocated. All funding from 2022-23 has been spent. Facilities Update: MAS plans to continue with meeting the facility upgrade projects and gaps in technology due to increased enrollment for Fall 2024. As part of the districts governing agency, MAS must work with the district maintenance and facilities team to identify projects, illicit bids/quotes from qualified service providers/vendors and follow establish board approval process. At this time, MAS has received a quote to refurbish a decaying portable and to establish more classroom and office space on campus. Personnel Update: Currently, MAS has posted for a part-time Transition Specialist to support MAS students in accessing their next steps in college and/or career. This hire should be in place for Fall 2025. MAS has hired (Jan 2025), a part-time ABE teacher to increase math and literacy levels for students accessing the HSD. MAS has also invested in a consultant to support the 3 Year Report process.

Working with the maintenance and facilities department adds a layer of complexities to project completion as some of these projects have been identified since 2022. The department leads are aware of the sense of urgency MAS has in completing these project using carry over funding. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Pacific Grove Unified

2024-25 Q2

Submitted by Barbara Martinez
Approved by Barbara Martinez
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$273,391

$169,571
161.22%
$565,237
48.37%
$291,846
2000 - Non-Instructional Salaries

$408,195

$264,052
154.59%
$880,172
46.38%
$471,977
3000 - Employee Benefits

$219,670

$135,803
161.76%
$452,676
48.53%
$233,006
4000 - Supplies and Materials

$49,052

$18,750
261.61%
$62,500
78.48%
$13,448
5000 - Other Operating Expenses and Services

$83,745

$68,037
123.09%
$226,790
36.93%
$143,045
6000 - Capital Outlay

$0

$41,250
0%
$137,501
0%
$137,501
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$11,336

$30,000
37.79%
$100,000
11.34%
$88,664
Totals $1,045,389 $727,463 143.7% $2,424,876 43.11% $1,379,487
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,788,019$408,532$1,379,487 77.15% 50%-
2023-24$1,769,089$1,132,232$636,857 36% 60%08/30/2024 03:28 PM PDT

PGAE’s unspent carryover is due to contracted project delays and unfilled positions in prior years, which should be completed/filled in the 24-25 program year. Carryover will be spent on capital outlay projects, including the expansion of classroom space for CAEP Programs needed due to program growth and loss of facilities; marketing; professional development; and a new Parent Education curriculum for PGAE and Monterey Adult School.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0