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CAEP Consortium Fiscal Administration Declaration: 2022-23 35 Southwest Riverside County Adult Education Regional Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: Apr 22, 2022, 09:12 PM UTC Nancy Ulloa

35 Southwest Riverside County Adult Education Regional Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
35 Southwest Riverside County Adult Education Regional Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Mt. San Jacinto CCD
Narrative
Our planned allocations are aligned with our three year consortium plan. Funding amounts are allocated based on our collective plan and the individual commitments we have made to support our goals as a consortium. We have made progress over this past year in implementing some of our key focus areas such as high school diploma completions, data collection, and student services, but COVID continues to impact most of our members drastically. Our goal of having each member offer a career training class was the most impacted over the last year. With online learning as our main method of instruction, it made it impossible to offer many of our career training classes. The consortium will continue to invest in technological devices to support student access and equity across the region. It is our plan to continue funding counseling supports throughout the consortium that can facilitate transitions of students to post-secondary and workforce opportunities. Strengthening our CTE programs across the region continues to be a primary funding focus our consortium. We will continue supporting building capacity of all program staff through professional development opportunities.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Banning Unified $142,124 $131,625 $132,650
Beaumont Unified $687,611 $636,816 $641,772
Hemet Unified $787,806 $729,610 $735,288
Lake Elsinore Unified $722,311 $668,953 $674,160
Mt. San Jacinto CCD $1,270,080 $1,176,258 $1,185,419
Murrieta Valley Unified $306,814 $284,149 $286,360
Perris Union High $221,033 $204,705 $206,298
Riverside Co. Office of Education $625,502 $579,296 $583,804
San Jacinto Unified $443,948 $411,153 $414,352
Temecula Valley Unified $217,545 $201,475 $203,043
Total Allocated to Members $5,424,774 $5,024,040 $5,063,146
Total CAEP Funds $5,424,774 $5,150,266 $4,949,797
Total Remaining $0 $126,226 $-113,349

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Each consortium agency has a fiscal team that reports quarterly expenses to the consortium fiscal lead who reports funding on behalf of the consortium. Every quarter our consortium will review our quarterly expenditures and evaluate the alignment with the activities of the program. 

The consortium steering committee is represented by the principal/administrator of each agency which is appointed by the governing board of each agency. 


Members participate actively in monthly meetings with a set agenda of decision making items. Every decision requires quorum from the steering committee. 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

Following the guidelines of CAEP guidance, the steering committee evaluated different decision making models and reached a consensus that majority vote of 51% was the model best fitting our consortium structure. 

Our consortium invites partners and community members to our monthly meetings. The meetings are open to the general public in which they can contribute with comments. Our meeting agenda will be posted to our website prior to our meetings available for public access. The minutes are published on our website according to Brown act guidelines. 

Through the minutes published on our website, we will inform the public of consortium decision., We will also review the submitted feedback at our monthly meetings. 

Feedback from public comments will be discussed at monthly meetings where the public has access. Any comments gathered at monthly meetings will be published within the minutes which are posted on our website. 

The process will include inviting members, partners, and all consortium stakeholders to our monthly meetings and to our annual community forum. Every year teachers and students have access to a survey that allows them to provide input about effectiveness of services across the region. 

The consortium steering committee approves the distribution schedule annually. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

The steering committee approves membership annually. The consortium will utilize bylaws and CAEP guidance to inform members who wish to leave or require dismissal. 

Every quarter we evaluate our expenditure levels during our steering committee monthly meetings. The fiscal lead informs and supports administration of member carryover funds. 

It is our plan to create bylaws for our consortium in the next year which will help guide program and funding decisions. 

Each member must participate in completing and updating annual plan template. Members must participate in completing and updating 3 year plan. Members participate in consortium meetings and final decisions. Members expenditures must match the objectives and activities included in the annual plan and three year plan. Members report student level enrollment and data outcomes. 

Our consortium will create bylaws that address member effectiveness. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

No

We do not have a specific document in place at this time, but every member has access to the member effectiveness guidance provided by CAEP state representatives. 

Member Agencies

Member AgencyMember TypeContactPhone
Banning UnifiedUnified School DistrictVictor Herrera(951) 663-9109
Beaumont UnifiedUnified School DistrictDebbie Flores(951) 797-5362
Hemet UnifiedUnified School DistrictHemet Unified School District Erica Jennings(951) 765-5100 ext: 5717
Lake Elsinore UnifiedUnified School DistrictNohora Vazquez(951) 742-0549
Mt. San Jacinto CCDDistrictJoyce Johnson(951) 639-5350
Murrieta Valley UnifiedUnified School DistrictMatt Bean(951) 696-1409 ext: 5199
Perris Union HighHigh School DistrictBrianna Camarillo(951) 943-6369 ext: 80221
Riverside Co. Office of EducationCounty Office of Education (COE)Julie Carter(951) 826-6453
San Jacinto UnifiedUnified School DistrictKen Swanson(951) 487-7710
Temecula Valley UnifiedUnified School DistrictTim Dignan

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Banning Unified - Member Representative

Approved by Melissa Lee

04/20/2022 08:48 AM PDT

Beaumont Unified - Member Representative

Approved by Debbie Flores

04/19/2022 08:21 AM PDT

Hemet Unified - Member Representative

Approved by Hemet Unified School District Erica Jennings

04/19/2022 08:42 AM PDT

Lake Elsinore Unified - Member Representative

Approved by Patrick McGee

04/19/2022 09:41 AM PDT

Mt. San Jacinto CCD - Member Representative

  • Dean of Administrative Services/Controller
  • gjensen@msjc.edu
  • (951) 487-3023
  • Interim Director of Adult Ed and Non-Credit Programs
  • jport@msjc.edu
  • (951) 487-3707
Approved by Gail Jensen

04/19/2022 08:10 AM PDT

Murrieta Valley Unified - Member Representative

Approved by Matt Bean

04/19/2022 09:13 AM PDT

Perris Union High - Member Representative

Approved by Nancy Ulloa

04/22/2022 12:20 PM PDT

Riverside Co. Office of Education - Member Representative

Approved by Julie Carter

04/19/2022 10:37 AM PDT

San Jacinto Unified - Member Representative

Approved by Brittany Ross

04/19/2022 08:43 AM PDT

Temecula Valley Unified - Member Representative

Approved by Nathan Camara

04/19/2022 03:10 PM PDT