CAEP
Annual Plan

Produced: Aug 12, 2025, 06:50 PM UTC - By Elena Toscano

36 Napa Valley Adult Education Consortium
CONSORTIUM APPROVED

2025-26

Plans & Goals

Executive Summary

Napa Valley Adult Ed Consortium (NVAEC) comprises five agencies within Napa County: Napa Valley Adult Education, Napa Valley College, Napa County Office of Education, Calistoga Joint USD, and St. Helena USD. Agencies collaborate to provide adults with services and course offerings in 1) elementary and basic skills, 2) classes for immigrants, 3) adult entry/re-entry into workforce, 4) program for adults to assist K-12 students to succeed academically, 5) programs inclusive of adults with disabilities, 6) CTE, and 7) pre-apprenticeship training.

PRIOR YEAR ACCOMPLISHMENTS

  • Goal 1: Pathway Development:  During 24-25 NVAE offered 6 pathways aligned to NVC: Business, Technology, Education: Early Care & K/12, Health Careers, Manufacturing, and Construction. Two pathways, Viticulture/Small Scale Farming and Culinary/Hospitality, were “on hold” pending changes in location/partnership. Two NVAE pathways were implemented in Human Services and Social Media; new non-credit courses at NVC. Transition Specialist hosted campus tours, resource fairs, and workshops.
  • Goal 2: Interagency Communication Tool:  Progress was made in expanding the use of Pairin/MyPro for referrals and transitions, with NVC implementing the Data Sharing Agreement. NVC hired a Career Ed/Adult Ed Counselor funded by CAEP to support implementation in 25-26.
  • Goal 3: Work Readiness: NVC implemented two non-credit courses that embed “21st Century Employability Skills” and certification.  NVC aligned with NVAE to co-enroll students in “Communication in the Workplace” in fall 2024.
  • Goal 4: Access: Equity, Diversity, Inclusion: Job plans developed in Pairin/MyPro for ESL students. Partners increased digital and geographic access to ESL, HSE/KSD, K-8 ABE, basic tech programs, and CTE through on-ground and online options. NVAE and NVC provide classes in Calistoga and St. Helena. 
  • Goal 5: Marketing: NVC and NVAE produce online semester catalogs. Mailers with QR codes to program areas were mailed to households in Napa County. Outreach was expanded through participation in Community Fairs and Chamber of Commerce events.

VISION

The vision of NVAEC is to create a student-centered continuum of educational programs and services resulting in a literate and skilled workforce that represents the diverse composition of our community. NVAEC assists adults in acquiring academic and job skills to improve educational and employment opportunities. NVAEC seeks to contribute to the overall economic health of Napa County by connecting adults to educational programs that empower them to overcome past challenges, gain in-demand skills, and increase earning capacity. 

PRIMARY GOALS FOR 2025-26

Activity 1: Access to Pathways and Digital Literacy (ADDRESS EDUCATIONAL NEEDS)

Goal 1: Provide accessible educational programs for adults to develop college-ready and work-ready skills to meet the labor demands in Napa County.

  • Increase IET courses (CTE + ESL) focused on high-opportunity occupations: IA, Computer Skills, CNA/Health, Ag Mech., Viticulture/Ag, Hospitality. 
  • Increase Healthcare offerings. 
  • Implement non-credit career training classes at NVC with badging.
  • Promote AE dual enrollment at NVC, focusing on HSD students. 
  • Provide basic computer skills instruction throughout four communities in Napa County
  • Identify resources for students to acquire devices and internet access. (NVAE) 

Activity 2: Alignment of Services and Professional Improvement (IMPROVE INTEGRATION OF SERVICES AND TRANSITIONS)

Goal 2: Communicate efficiently within the consortium to coordinate services that support seamless educational and workforce transitions. Participate in professional development to improve student outcomes.

  • Develop a partnership between NVAE/NVC counselors and TS; address barriers to support transitions. 
  • Implement MyPro at NVC
  • Refine protocols to support ESL transitions to 1) IET, 2) co-located, and 3) NVC classes. 
  • Provide opportunities for education providers to attend workshops, webinars, and conferences  
  • Provide on-site PD for instructional staff to work in PLCs

Activity 3: Regional and Community Partnerships (IMPROVE EFFECTIVENESS OF SERVICES)

Goal 3: Engage regularly with regional/community partners to develop college-ready/work-ready skills; use data/analytics to evaluate effectiveness of services.

  • Improve partnerships (joint adv., NC Jail, etc.)
  • Improve readiness for college/workforce through: 1) college readiness skills in CANVAS/hybrid, 2) employability skills, 3) advanced ESL
  • Use data/analytics to evaluate services & track outcomes

2025-26 Planned Allocations

NVAEC budgets funds to support the activities/goals of the Three-Year Plan, with a target of expending at least 80% during the FY. NVAE provides ABE/ASE, ASK12, ESL, EL Civics, IELiteracy, and CTE. NVC funds support non-credit classes and a new counselor. Funds for SHUSD/CJUSD enable up-valley instruction through NVAE. NCOE funds the Transition Specialist. All expenditures support educational needsintegration & effectiveness of services.

Plans & Goals

How (if at all) do the consortium’s previous program year goals differ from the current year’s goals?

Goals have changed or new goals have emerged for the upcoming year

Why have the consortium’s goals changed for the upcoming year?

The current goals build on the progress made in the previous Three-Year Plan but reflect current interests and needs in Napa County based on input from educational and community partners. 

The NVAEC 2025-28 Three-Year Plan goals align with other plans in our community, including the Napa Valley College Guided Pathways Plan, the Workforce Alliance of the North Bay Plan, NVAE's WASC Plan, NVAE's Continuous Improvement Plan, and the Napa County Strategic Plan (Library Literacy Services).

Existing levels and types of services address needs identified in the prior three-year community needs assessment, align pathways between NVAE and NVC, and respond to the workforce needs in Napa County. The following gaps were identified in the needs assessment:

Gaps: Objective 1 - Address Educational Needs

  • ESL+IET needed in a mechanic-centric program, basic computer skills, small business development, health, hospitality, and food
  • No HSD/GED for incarcerated adults
  • Not enough healthcare courses
  • Lack of NVAE introductory courses for the agriculture and hospitality sectors 
  • Access to computers

Gaps: Objective 2 - Improve Integration of Services & Transitions

  • Lack of opportunity for NVAE and NVC counselors and NVAEC Transition Specialist to collaborate
  • Challenges with interagency communication/data collection 
  • Protocols to support ESL transitions to IET, co-located/NVC classes
  • Need to expand community partnerships

Gaps: Objective 3 - Improve Effectiveness of Services

  • Lack of a joint advisory with NVC and employers
  • Inconsistent workforce “soft skills” readiness training
  • Need for “college readiness skills “ training
  • Adequate facilities to host classes 

NVAEC's 2025-28 plan was designed to address these gaps and objectives.

How much progress did the consortium make towards its previous program year goals?

A good deal of progress - most goals were met

NVAEC monitors the progress of goals, implementation of actions, effectiveness of programs, services, and data review as part of its normal protocols. Once the Annual Plan is approved each fall, the Program Manager creates a ‘Progress Monitoring’ (GANTT) chart identifying goals, activities, responsible members, lead contacts, and a timeline for the current and future years.  The chart is updated quarterly, and members indicate if an activity is “Done”, “In Progress,” or “Not Yet Started.” This tool assists NVAEC to stay focused, action-oriented, and on track. The Annual Plan and Progress Monitoring chart are reviewed periodically and at the end of each school year to determine which actions have been completed and which need to carry over to the following year.

An "ad hoc'' Management Team, appointed by the NVAEC Board of Directors, meets 8-10 times annually with representation from NVAE, NCOE, NVC, the NVAEC Transition Specialists, and the NVAEC Program Manager. Agendas are built around the annual goals/activities and include a regular review of the "Progress Monitoring'' chart, budget expenditures, data review, and new business. Management meetings are where the implementation of goals and activities occurs. Following each Management meeting, the Program Manager creates a "to-do" list shared with team members to follow up on discussion and action items. This list is always included in the following meeting agenda to review progress. 

Goals accomplished:

Goal 1: Based on industry sector needs and research, by June 2025, NVAE will offer courses in the two selected pathways: Intro to Human Services and Intro to Social Media. Result: These courses were offered.

Goal 2: By June 2025, increase the number of ESL students making Educational Functioning Level Gains by 5% over the previous year. Result: Comparing year-over-year EFL gains for ESL students with pre- and post-test scores, over 90% are demonstrating gains.

Goal 3: By June 2025, evaluate the number of NVAE students who transition to NVC’s 12 non-credit classes to establish baseline data; increase by a minimum of 5% annually after baseline data are established. Baseline data were established in June 2025. 16 students enrolled in the two non-credit classes offered in 24-25.

Goal 4: By June 2025, increase the number of ESL students enrolled in NVAEC ESL programs by 5% over the previous year. Comparing 2021-22 to 2023-24, NVAEC ESL enrollment increased by over 50%. 2024-25 data will be available for fall reporting.

What barriers did the consortium face in making progress towards its previous program year goals?

lack of facilities, partnerships that ended, relocation of programs

Existing levels and types of services address goals identified in the prior three-year plan, align pathways between NVAE and NVC, and respond to the workforce needs in Napa County. However, the following gaps were identified in the 2025 needs assessment:

Objective 1 - Address Educational Needs

  • Lack of NVAE introductory courses for the agriculture and hospitality sectors due to the hold on the viticulture class
  • Loss of Salvation Army Culinary program partnership

Objective 2 - Improve Integration of Services & Transitions

  • Unable to hire a second Transition Specialist
  • The process to hire the NVC Career/Adult Ed Counselor took longer than anticipated
  • Challenges with interagency communication/data collection 
  • Data breach at NVC delayed the implementation of MyPro/Pairin

Objective 3 - Improve Effectiveness of Services

  • Lack of a joint advisory with NVC and employers
  • Inconsistent workforce “soft skills” readiness training
  • Adequate facilities to host classes 
What are the goals for the consortium for the current program year?

increase community partnerships

Activity 1: Access to Pathways and Digital Literacy (ADDRESS EDUCATIONAL NEEDS)

  • Increase IET courses (CTE + ESL) focused on high-opportunity occupations: IA, Computer Skills, CNA/Health, Ag Mech., Viticulture/Ag, Hospitality. 
  • Increase Healthcare offerings. 
  • Implement non-credit career training classes at NVC with badging.
  • Promote AE dual enrollment at NVC, focusing on HSD students. 
  • Provide basic computer skills instruction throughout four communities in Napa County
  • Identify resources for students to acquire devices and internet access. (NVAE) 

Activity 2: Alignment of Services and Professional Improvement (IMPROVE INTEGRATION OF SERVICES AND TRANSITIONS)

  • Develop a partnership between NVAE/NVC counselors, and TS; address barriers to support transitions. 
  • Implement MyPro at NVC
  • Refine protocols to support ESL transitions to 1) IET 2) co-located, and 3) NVC classes. 
  • Provide opportunities for education providers to attend workshops, webinars, and conferences  
  • Provide on-site PD for instructional staff to work in PLCs

Activity 3: Regional and Community Partnerships (IMPROVE EFFECTIVENESS OF SERVICES)

  • Improve partnerships (joint advisory, Napa County Jail, regional/community partners)
  • Improve readiness for college/workforce through: 1) college readiness skills in CANVAS/hybrid, 2) employability skills; 3) advanced ESL
  • Use data/analytics to evaluate services & track outcomes
How will the consortium measure progress towards the goals set for the current program year?

MyPro/Pairin Transition Data

Activity 1: Access to Pathways and Digital Literacy (ADDRESS EDUCATIONAL NEEDS)

Year 1 Outcomes 

  • a minimum of 10 ESL students will enroll in IET courses
  • a minimum of 20 students will enroll in digital literacy
  • protocols will be established for concurrent enrollment
  • 5% increase in overall students served 

Activity 2: Alignment of Services and Professional Improvement (IMPROVE INTEGRATION OF SERVICES AND TRANSITIONS)

Year 1 Outcomes

  • MyPro Education Plans will increase by 2% over 2024-25
  • 5% increase in number of students served
  • baseline data for ESL transitions will be established
  • spreadsheets will be developed to track options offered in four communities and for professional development

Activity 3: Regional and Community Partnerships (IMPROVE EFFECTIVENESS OF SERVICES)

  • 10-20 incarcerated youth will be served through the NVAE Napa County Jail Program with a minimum of 25% HSD completion rate
  • baseline data will be established for participants and number of badges earned for employability skills
  • student outcomes will be identified and baseline data established

Assessment

Regional Needs Assessment

Please identify the categories of needs in your region.

Please identify resources used to identify these gaps.

Indicators of Progress (Including Local Indicators)

NVAEC monitors the progress of goals, implementation of actions, effectiveness of programs, services, and data review as part of its normal protocols. The Program Manager develops an annual ‘Progress Monitoring’ (GANTT) chart identifying goals, activities, responsible members, lead contacts, and a timeline for the current and future years.  The chart is updated quarterly, and members indicate if an activity is “Done”, “In Progress,” or “Not Yet Started.” The Annual Plan and Progress Monitoring chart are reviewed periodically and at the end of each school year to determine which actions have been completed and which need to be carried over to the following year.

The Management Team includes representation from NVAE, NCOE, NVC, the NVAEC Transition Specialists, and the NVAEC Program Manager. Agendas are built around the annual objectives and activities. Management meetings are where ongoing tracking of the implementation of activities occurs and adjustments are made. The Management Team reports regularly to the seven-member Board of Directors, which meets five times annually.

As part of its three-year planning process, NVAEC includes short-term, intermediate, and long-term outcomes.

The outcomes are interrelated and build from one year to the next to ensure continued progress toward our three-year goals. This enables NVAEC to focus on specific actions and metrics demonstrating annual progress. 

With the continued expansion of our local indicator and inter-agency communication tool (Pairin/MyPro) during 2025-26, NVAEC anticipates significantly greater support for students transitioning among county organizations. 

Activity 1: Access to Pathways and Digital Literacy (ADDRESS EDUCATIONAL NEEDS)

By June 2026:

  1. A minimum of 10 ESL students will be enrolled in IET.  
  2. A minimum of 20 students will be enrolled in digital literacy. 
  3. NVAE and NVC will have established protocols for concurrent enrollment.
  4. A minimum of 5% increase in overall enrollment at NVAE.

Activity 2: Alignment of Services and Professional Improvement (IMPROVE INTEGRATION OF SERVICES AND TRANSITIONS)

By June 2026:

  1. The number of MyPro education plans will increase 2% over the 2024-25 baseline. (NVAEC)
  2. A minimum of 5% increase in overall enrollment over the previous year. (NVAE)
  3. Baseline for ESL transitions will be established using MyPro/Pairin. (NVAE)
  4. Spreadsheets will be developed to monitor: 1) course options offered in four communities in Napa County, 2) Professional development participation. (NVAE)

Activity 3: Regional and Community Partnerships (IMPROVE EFFECTIVENESS OF SERVICES)

By June 2026:

  1. 10-20 students will be enrolled in the Napa County Jail program during 2025-26, with a minimum of a 25% High School Diploma completion rate 
  2. Baseline data will be established for the total number of participants and the number of employability skills badges earned 
  3. Baseline data will be established for the following outcomes:  the number of students served, students with Educational Functioning Level (EFL) gains (ESL), students who become participants (12+ hours)

Napa County faces challenges in areas that are unique to our region and programs:

  • High cost of living/housing/healthcare
  • Areas of economic inequity
  • Labor market issues (e.g., teacher shortages, etc.)
  • Internet access challenges
  • Regional infrastructure needs
  • Waiting list for students/not enough program capacity for number of qualified applicants

High Cost of living/housing: Napa County’s median household income at $105,800 (2022) is $30,700 higher than the national median income of $75,100 making it a very expensive place to live. The average home value is approximately $926,254, with a median sale price of $898,167 making housing unaffordable to many residents, particularly the immigrant population. Almost 4,000 low-income renter households in Napa County do not have access to an affordable home. The lack of new home production exacerbates the unaffordability of housing, forcing younger, larger households to seek affordable housing outside of Napa Valley, potentially relocating to Solano or Lake County.

Areas of economic inequity: Napa County faces economic challenges, including a widening income gap, a shortage of affordable housing, and a potential shrinking workforce, which impacts the overall economy.

Poverty Rates: While the overall poverty rate is 8.9%, 10.1% of children in Napa County live in poverty.

Labor market: Napa County’s labor market is primarily driven by its agricultural sector, particularly the wine industry, with employment concentrated in existing cities in the southern part of the county. Many of the jobs in the agricultural sector are low-paying. The unemployment rate (Nov. 2024) in Napa County was 4.3% .The living wage for a single adult in Napa County is $30.83 per hour, while the minimum wage is $16.50 per hour. 

Internet access challenges: Regional infrastructure needs - based on the Technology Intake Survey (Fall 2024, Napa Valley Adult Education) - indicate that approximately 41% of students do not have access to a computer at home, and 43% do not have access to the internet at home.   

Waiting list for students/not enough program capacity for number of qualified applicants: There are not enough sections to accommodate the number of interested applicants for the Certified Nursing Program at Napa Valley Adult Education, and a waiting list is generated every semester. Because of limited classroom space, facilities also present a barrier.

NVAEC plans to address these barriers by providing IET classes where CTE and ESL are integrated so language learners can work towards a marketable skill while learning a language. Bilingual counselors, instructors, and support staff help students navigate educational and career options. Resource Fairs and Job Fairs are held on campus to provide efficient student access.

Progress is measured by attendance, completion rates, perseverance rates, graduation rates, number of Job Plans developed in MyPro, and by tracking the number of students transitioning from NVAE to NVC or the job force.

Activities & Outcomes

Objective #1: Address Educational Needs

Access to Pathways and Digital Literacy

THREE-YEAR PLAN 2025-28

Contribution to CAEP Objective: Provide accessible educational programs for adults to develop college-ready and work-ready skills to meet the labor demands in Napa County.

Activities:

1.1    Access to Career and Educational Pathways 

1.1.a  Increase Integrated Education and Training courses (CTE + ESL) focused on high-opportunity occupations: IA, Computer Skills,  CNA/Health, Ag Mechanics, Viticulture/Ag, Hospitality (NVAE)

  • Add IA and/or computer skills; enter offerings in fall and spring catalog; consult with team for planning; provide staffing (NVAE)

1.1.b. Increase Healthcare classes (Agency: NVAE)

  • Provide Intro to Healthcare in the fall or spring (NVAE)
  • Research the feasibility of adding a new class (eg, Medical Receptionist, Medical Terminology, Home Care Provider (NVAE)

 1.1.c. Implement non-credit career training classes at NVC with badging (Agency: NVC)

  • Badging for Communication, Leadership, and any additional (of the remaining ten) 21st Century Employability classes (NVC)
  • Explore adding Community Health Worker sections (NVC)

 1.1.d. Promote Adult Ed concurrent enrollment at NVC, focusing on High School Diploma (HSD) students (Agencies: NVC, NVAE)

  • Establish baseline data on concurrent enrollment (NVAE)
  • Create a pathway for concurrent enrollment (NVC)
  • Establish a schedule for the NVC staff to visit all HSD classes at NVAE (NVC)

1.2      Access to Digital Literacy 

1.2.a.  Provide basic computer skills instruction (including AI) throughout Napa County; expand access to include four communities in Napa County (American Canyon, Napa, St.  Helena, Calistoga) (Agencies: NVAE/NVAEC)

  • Support new staff in the implementation of “Computer Skills/Habildades en Computación” (NVAE)
  • Implement classes in new locations (Upper Valley Campus/NVC) for St. Helena (fall); Calistoga in spring @ CES (NVAE)
  • Meet with On the Move to explore additional locations (American Canyon) (NVAE)
  • Continue ASK12 classes (9 locations) (NVAE)

1.2.b.  Identify resources for students to acquire devices and internet access (Agency: NVAE) 

  • Partner with Napa County on the CAL/DEP (Digital Equity Program) grant (NVAE)
  • Work on the grant draft to include resources to support training and device distribution (NVAE)

Key Deliverables

Short Term:

  • A  minimum of 10 ESL students enrolled in IET
  • A minimum of 20 students enrolled in digital literacy
  • Protocols established for concurrent enrollment
  • 5% increase in overall students served

Intermediate Term:

  • 15% increase in healthcare completers
  • 5% growth in students served 

Long Term:

  • 5% increase in healthcare completers over the previous year
  • 5% increase in students served over the previous year
  • Increased persistence over the previous year

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Principal of Adult EducationNapa Valley Unified06/01/2028
Director of Continuing EducationNapa Valley CCD06/01/2028
ESL Program CoordinatorNapa Valley Unified06/01/2028

Objective #2: Improve Integration of Services & Transitions

Alignment of Services and Professional Improvement

THREE-YEAR PLAN 2025-28

Contribution to CAEP Objective: Communicate efficiently within the consortium to coordinate services that support seamless educational and workforce transitions. Participate in professional development to improve student outcomes.

Activities:

2.1   Alignment of Practices and Procedures Across the Consortium

2.1.a.  Develop a collaborative partnership between the NVAE Counselor, the NVC Career Ed/Adult Ed Counselor, and the NVAEC Transition Specialist. Identify and address barriers to post-secondary education to support transitions. (Agencies: NVAE, NVC)

  • Establish regular collaboration time (NVAE)
  • Develop a schedule for NVC presence on NVAE campus (NVAE, NVC)

2.1.b.  Implement MyPro at NVC facilitated by NVAE Counselor, NVAEC Transition Specialist, and NVC Career Ed/Adult Ed Counselor; track adults transitioning from NVAE to NVC. (Agencies: NVAE, NVC)

  • Train NVC staff (Flora, Shawntel, Leticia) on MyPro/Pairin with ongoing support as needed (NVAE, NVC)
  • Establish MyPro/Pairin as a standing item for collaboration time (NVAE)
  • Establish baseline transition data NVAE to NVC (fall semester, spring semester, summer) (NVAE)
  • Continue working with MyPro/Pairin on quarterly uploads (NVC, NVAE)

2.1.c.  Refine protocols to support ESL student transitions to 1) IET classes, 2) co-located classes, and 3) NVC classes. (Agencies: NVAE, NVC)

  • Leadership Team to develop surveys and refine procedures (NVAE)
  • CTE, HSD, ESL program coordinators will gather/analyze data in their respective programs to report to the Data Team monthly  (NVAE)
  • Participate in presentations to NVAE ESL students about sharing pathways (NVC)

2.1.d.  Increase flexible courses and student offerings as feasible, including online, evening, in-person, and hybrid classes to meet students where they reside in four locations in Napa County – Napa, American Canyon, St. Helena, and Calistoga. (Agency: NVAE)

  • Implement Computer Skills in St. Helena (fall) (NVAE)
  • Include new options in the Spring catalog; hire staff; approve course outline, establish location, purchase supplies (NVAE)
  • Implement ESL in Calistoga (spring) (NVAE)
  • Implement Careers in Hospitality (Saturday offering in spring) (NVAE)

2.2 Professional Improvement

2.2.a.  Provide opportunities for education providers to attend workshops, webinars, and conferences focused on best classroom practices and transitions to postsecondary/workforce. (Agencies: NVAE, NCOE, NVC) 

  • Assess staff training needs and AE priorities (NVAE)
  • Provide CTE credentialing (NVAE)
  • Attend CAEP Summit and Curriculum Institute (NVC, NVAE)

2.2.b. Provide on-site professional development for instructional staff to improve student connections and outcomes. (Agency: NVAE)

  • Meet with Instructional PLC to plan 2025-26 professional development (NVAE)
  • Calendar professional development days (2025-26) (NVAE)

2.2.c. Provide time for instructional staff to work in "Professional Learning Communities" to evaluate student data to adjust instruction. (Agency: NVAE)

  • Calendar PLC meetings by department (NVAE)

Key Deliverables

Short Term:

  • 2% increase in MyPro ed plans over 2024-25
  • 5% increase in students served
  • Baseline data for ESL transitions will be established
  • A spreadsheet will be developed to track options offered in four communities 
  • A spreadsheet will be developed to track professional development offered

Intermediate Term:

  • 2%-5% increase in MyPro ed plans over 2025-26 
  • 5% increase in ESL students served over the previous year
  • ESL transitions will increase by five students
  • Updated spreadsheet of options offered in four communities 
  • Updated spreadsheet of professional development offered

Long Term:

  • 2%-5% increase in MyPro ed plans over 2026-27 
  • 5% increase in overall students served over the previous year
  • ESL transitions will increase by five students over the previous year
  • Updated spreadsheet of options offered in four communities 
  • Updated spreadsheet of professional development offered

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • Student Barriers: English Language Learner (149AE)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Principal of Adult EducationNapa Valley Unified06/01/2028
Director of Continuing EducationNapa Valley CCD06/01/2028
NVAEC Transition SpecialistNapa Co. Office of Education06/01/2026
NVAE Lead CounselorNapa Valley Unified06/01/2026
NVC Career Ed/Adult Ed CounselorNapa Valley CCD06/01/2026

Objective #3: Improve Effectiveness of Services

Regional and Community Partnerships

THREE-YEAR PLAN 2025-28

Contribution to CAEP Objective: Engage regularly with regional and community partners to develop college-ready and work-ready skills in adult learners; use data and analytics to evaluate the effectiveness of services.

Programmatic Activities:

3.1  Improve Partnerships

3.1.a. Leverage joint advisory meetings to engage with local employers on workforce needs. (Agencies: NVC/NVAE/NVUSD) 

  • Clarify existing advisory meetings at NVC and K12; contact appropriate staff (NVAE)
  • Contact NVC program coordinators to introduce NVAE staff (NVC)
  • Attend meetings and support CTE programs to align with industries (NVAE)

3.1.b. Implement HSD/GED program for incarcerated adults at Napa County Jail. (Agency: NVAE)

  • Increase the number of students served in the new facility (NVAE)
  • Increase staffing if needed (NVAE)
  • Collaborate with Napa County Library to provide tutoring support (NVAE)
  • Schedule a meeting with NVAE, the County Jail, and the Napa County Library (NVAE)

3.1.c. Expand regional and community partnerships (e.g., CareerPoint, UpValley Family Center, On the Move, Napa County Library, St. Helena Library, California Human Development, Department of Rehabilitation, Napa Valley Farmworker Foundation, Trades Induction Program, etc.)  to increase resources and enrollment, and enhance programs. (Agency: NVAE) 

  • Contact St. Helena Library to determine services and possible collaboration (NVAE)
  • Expand partnership with CareerPoint to provide resources for student fees (NVAE)

3.2  Improve Readiness for College and Workforce

3.2.a.  Develop college-readiness skills in NVAE students through Canvas and hybrid classes. (Agency: NVAE) 

  • Identify the Canvas support person (NVAE)
  • Improve and expand the use of Canvas in all classes, including hybrid (NVAE)

3.2.b.  Implement multiple approaches for “employability skills” workforce preparation (including badging) at NVAE/NVC. 

  • Continue partnership with NVC 21st Century Employability Skills (NVAE)
  • Determine the feasibility of implementing eWorks at NVAE (NVAE)
  • Increase the number of NVC students acquiring a certificate through completion of two 21st Century Employability Skills classes (NVC)

3.2.c.  Develop an advanced ESL class that integrates Adult Basic Education (ABE) skills, focusing on reading and writing. (Agency: NVAE)

  • Modify curriculum (NVAE)
  • Determine staffing(NVAE)
  • Implement advanced ESL class fall 2025 (NVAE)

Operational Activities:

3.3  Use Data and Analytics to Evaluate Services

3.3.a.  Establish regular data review aligned with state data submission deadlines. (Agency: NVAEC) 

  • Review data quarterly with the Data Team (NVAE)
  • Reviews expenditures quarterly (NVAEC)
  • Meet with the counseling team to identify MyPro/Pairin reporting schedule to advise the NVAEC board on consortium progress (NVAE, NVC)

3.3.b.  Track outcomes: students served, students with Educational Functioning Level (EFL) gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement. (Agency: NVAE)

  • TOPsPro data will be provided quarterly on four student groups (NVAE)
  • Review MyPro/Pairin transition data when available through NVC (NVAEC)

Key Deliverables

Short Term:

  • 10-20 students served in the Napa County Jail Program during the year, with a minimum of 25% HSD completion rate
  • Baseline data for participants and the number of badges earned for employability skills will be established
  • Student outcomes will be identified, and baseline data will be established

Intermediate Term:

  • NVAE will be participating in a minimum of four Joint Advisory groups
  • Increase of 5% in badges earned over the previous year
  • Increase of 5% in students served, students with EFL gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement over the previous year

Long Term:

  • Increase of 5% badges earned over the previous year
  • Increase of 5% in students served, students with EFL gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement over the previous year

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Principal of Adult EducationNapa Valley Unified06/01/2028
Director of Continuing EducationNapa Valley CCD06/01/2028
NVAE Lead CounselorNapa Valley Unified06/01/2028
Career Ed/Adult Ed CounselorNapa Valley CCD06/01/2028
Transition SpecialistNapa Co. Office of Education06/01/2028

Fiscal Management

Alignment & Carryover

As stated in the NVAEC bylaws, ARTICLE IX, Section 2: 

All CAEP expenses will be expended in the CAEP seven program areas, and services provided are consistent with the Three-Year Plan, the Annual Plan, and respective members' work plans and budgets as submitted in NOVA. All CAEP expenditures will match the objectives/activities included in the annual plan and the member work plan and adhere to allowable uses of funds identified in the CAEP Fiscal Management Guide.

Funds for NVAEC are allocated according to a formula based on prior percentages budgeted to each member and following guidelines in the bylaws. At its March meeting, the Board of Directors reviews current year spending, discusses distribution, determines adjustments, and approves the budget for the following year. The CFAD is subsequently prepared and submitted by/before May 2nd. Napa Valley Adult Education (NVAE) is the only consortium member that has significant "other funds'' for educating adults in non-credit programs including Apprenticeship, WIOA Section 225, WIOA Section 231, WIOA Section 243, and WorkPlace Training. These funds supplement ABE, ASE, ELA, EL Civics, and IELCE (Integrated English Literacy/Civics Ed.) providing additional staff, sections, and materials. These activities are included in both the Annual Work Plan and the Three-Year Plan.

CAEP funds at NVC support non-credit classes including ESL. NVAE provides programs for adult learners in St. Helena, Calistoga, and American Canyon. CAEP funds for St. Helena and Calistoga pay the associated costs incurred by NVAE for providing upvalley instruction. These activities are included in both the Annual Work Plan and the Three-Year Plan.

NCOE receives funds to support two consortium Transition Specialists who also serve as liaisons to students in CTE classes throughout Napa County. One Transition Specialist maintains an office on the NVAE campus and regularly meets with students to provide transition support such as resource fairs, field trips to visit the NVC campus, and resume writing. The second Transition Specialist maintains an office at the NVC campus and coordinates services, tours, and meetings with students, counselors, and community partners. Transition Specialists assist counseling teams with student transition plans through Pairin/MyPro. Transition Specialists’ goals and activities are included in the Annual Work Plans and Three-Year Plan.

To achieve outcomes the Board of Directors approves an "ad hoc" Management Team that meets at least ten times annually to oversee implementation of goals and activities in the Annual Work Plan and Three-Year Plan including budget review each quarter as reported in NOVA. In addition, NVUSD/NVAE has MOUs with all consortium members to identify shared costs or other funding agreements. If adjustments are needed, the Board of Directors approves changes, and the MOUs are revised and approved by respective governing boards. All CAEP funds distributed among partners support the objectives and activities in this plan and non-credit adult education classes, programs, and services offered through NVAE and NVC.

Carry-over funds are currently reviewed as part of the annual budget and plans for use are discussed among Management Team members and board members. NVAEC's Three-Year Plan states: "Consortium members budget funds in the Annual Plan to support the objectives of the Three-Year Plan, with a target of expending at least 80% during the fiscal year (20% or less carryover)"  in alignment with AB1491.

Carry-over funds are used to implement the activities described in the 2025-26 Annual Work Plan and Budget, with carry-over funds expended first in order to fall within the 18-month timeline for the use of funds.

MEMBER CARRY-OVER: Members are allowed to keep carryover funds from one year to the next provided members meet the guidelines of AB1491. As stated in NVAEC's Bylaws, Article IX, Section 3 (iii) [b]: “Excessive carryover” for a member is defined by NVAEC as exceeding 20% of project funds. If the consortium makes a finding by majority vote based on a member having excessive carryover for at least two consecutive fiscal years, the consortium may reduce the member’s allocation by no more than the amount of the member’s carryover.

  • NVAEC will provide technical assistance and reasonable interventions to the member before making a finding.
  • NVAEC will track expenditures and carryover at the member level in NOVA quarterly and will share the information as part of the reasonable intervention.
  • Should NVAEC determine that a member has excessive carryover, NVAEC may consider carrying over funding for consortium-wide projects and/or consortium-approved projects by a majority vote of members.

CONSORTIUM CARRY-OVER: As stated in NVAEC's Bylaws, Article IX, Section 4:

Beginning with the 23-24 fiscal year, if NVAEC has a carryover from one or more prior fiscal years exceeding 20 percent, NVAEC shall be required to submit a written expenditure plan, including future corrective actions to reduce the consortium’s carryover to below 20 percent, to the chancellor and the Superintendent.

  • For each fiscal year that a consortium has a carryover of more than 20 percent, the chancellor and the Superintendent shall prescribe and assign technical assistance to that consortium to ensure that adequate adult education services are provided to the region in proportion to the region’s available funding.
  • The State will also assign technical assistance to ensure effective use of funds as specified by policy, and to ensure that the consortium’s annual carryover does not exceed the 20% threshold so that it continues to provide adequate adult education services to the region.

Usage

How does the consortium plan to use allocated funds in the upcoming year?

  • Fund new adult education programs: New courses will be added at NVAE, offerings will be expanded to four locations in Napa County, the Jail Program will be added. NVC will offer non-credit courses.
  • Fund staff/teaching salaries: Staff and teaching salaries will be funded including non-credit classes at NVC, Napa County Jail teacher, and instructors and staff at Napa Valley Adult Education. Resources will fund a Transition Specialist.
  • Improve Student Learning: increase in ESL, digital literacy, and overall enrollment, MyPro education plans, overall transitions from NVAE to NVC, increase in EFL gains, and number of students served
  • Increase marketing: Semester catalogs, flyers, resources for fairs and community events
  • Provide new/additional wraparound services: Additional of CAEP-funded Adult/Career Education Counselor at NVC
  • Provide staff and professional development and resources: Time for NVAE staff to participate in PD on-site, off-site at conferences, and time to meet as PLCs
  • Purchase equipment such as additional or replacement Chromebooks, textbooks, supplies and materials as needed
  • Purchase software licenses
  • Support all existing adult education programs previously funded with CAEP

Consortium Objectives & Activities Overview

Objectives & Activities

= consortium has included this activity in an Annual Plan from the 2025-28 Three-Year Plan
= consortium has NOT selected this activity in an Annual Plan from the 2025-28 Three-Year Plan
ActivityOriginIncluded in Annual Plan
Objective #1: Address Educational Needs
Access to Pathways and Digital Literacy
THREE-YEAR PLAN 2025-28
Objective #2: Improve Integration of Services & Transitions
Alignment of Services and Professional Improvement
THREE-YEAR PLAN 2025-28
Objective #3: Improve Effectiveness of Services
Regional and Community Partnerships
THREE-YEAR PLAN 2025-28

Certification

Calistoga Joint Unified - Member Representative

Approved by Maureen Hester

08/10/2025 02:32 PM PDT

Napa Co. Office of Education - Member Representative

Approved by Elena Toscano MEd

08/12/2025 11:49 AM PDT

Napa Valley CCD - Member Representative

Approved by Shawntel Ridgle

08/08/2025 03:33 PM PDT

Napa Valley Unified - Member Representative

Approved by Coleen Petersen

08/08/2025 08:52 AM PDT

St. Helena Unified School District - Member Representative

Approved by Kay Vang

08/11/2025 11:08 AM PDT