Produced: Aug 12, 2025, 06:50 PM UTC - By Elena Toscano
2025-26
Plans & Goals
Assessment
Activities & Outcomes
Objective #1: Address Educational Needs
Access to Pathways and Digital Literacy
Objective #2: Improve Integration of Services & Transitions
Alignment of Services and Professional Improvement
Contribution to CAEP Objective: Communicate efficiently within the consortium to coordinate services that support seamless educational and workforce transitions. Participate in professional development to improve student outcomes.
Activities:
2.1 Alignment of Practices and Procedures Across the Consortium
2.1.a. Develop a collaborative partnership between the NVAE Counselor, the NVC Career Ed/Adult Ed Counselor, and the NVAEC Transition Specialist. Identify and address barriers to post-secondary education to support transitions. (Agencies: NVAE, NVC)
- Establish regular collaboration time (NVAE)
- Develop a schedule for NVC presence on NVAE campus (NVAE, NVC)
2.1.b. Implement MyPro at NVC facilitated by NVAE Counselor, NVAEC Transition Specialist, and NVC Career Ed/Adult Ed Counselor; track adults transitioning from NVAE to NVC. (Agencies: NVAE, NVC)
- Train NVC staff (Flora, Shawntel, Leticia) on MyPro/Pairin with ongoing support as needed (NVAE, NVC)
- Establish MyPro/Pairin as a standing item for collaboration time (NVAE)
- Establish baseline transition data NVAE to NVC (fall semester, spring semester, summer) (NVAE)
- Continue working with MyPro/Pairin on quarterly uploads (NVC, NVAE)
2.1.c. Refine protocols to support ESL student transitions to 1) IET classes, 2) co-located classes, and 3) NVC classes. (Agencies: NVAE, NVC)
- Leadership Team to develop surveys and refine procedures (NVAE)
- CTE, HSD, ESL program coordinators will gather/analyze data in their respective programs to report to the Data Team monthly (NVAE)
- Participate in presentations to NVAE ESL students about sharing pathways (NVC)
2.1.d. Increase flexible courses and student offerings as feasible, including online, evening, in-person, and hybrid classes to meet students where they reside in four locations in Napa County – Napa, American Canyon, St. Helena, and Calistoga. (Agency: NVAE)
- Implement Computer Skills in St. Helena (fall) (NVAE)
- Include new options in the Spring catalog; hire staff; approve course outline, establish location, purchase supplies (NVAE)
- Implement ESL in Calistoga (spring) (NVAE)
- Implement Careers in Hospitality (Saturday offering in spring) (NVAE)
2.2 Professional Improvement
2.2.a. Provide opportunities for education providers to attend workshops, webinars, and conferences focused on best classroom practices and transitions to postsecondary/workforce. (Agencies: NVAE, NCOE, NVC)
- Assess staff training needs and AE priorities (NVAE)
- Provide CTE credentialing (NVAE)
- Attend CAEP Summit and Curriculum Institute (NVC, NVAE)
2.2.b. Provide on-site professional development for instructional staff to improve student connections and outcomes. (Agency: NVAE)
- Meet with Instructional PLC to plan 2025-26 professional development (NVAE)
- Calendar professional development days (2025-26) (NVAE)
2.2.c. Provide time for instructional staff to work in "Professional Learning Communities" to evaluate student data to adjust instruction. (Agency: NVAE)
- Calendar PLC meetings by department (NVAE)
Key Deliverables
Short Term:
- 2% increase in MyPro ed plans over 2024-25
- 5% increase in students served
- Baseline data for ESL transitions will be established
- A spreadsheet will be developed to track options offered in four communities
- A spreadsheet will be developed to track professional development offered
Intermediate Term:
- 2%-5% increase in MyPro ed plans over 2025-26
- 5% increase in ESL students served over the previous year
- ESL transitions will increase by five students
- Updated spreadsheet of options offered in four communities
- Updated spreadsheet of professional development offered
Long Term:
- 2%-5% increase in MyPro ed plans over 2026-27
- 5% increase in overall students served over the previous year
- ESL transitions will increase by five students over the previous year
- Updated spreadsheet of options offered in four communities
- Updated spreadsheet of professional development offered
Adult Education Metrics and Student Barriers
- All: Participants (202AE)
- Student Barriers: English Language Learner (149AE)
Responsible Positions, Responsible Consortium Members, and Proposed Completion Date
| Responsible Position | Responsible Member | Proposed Completion Date |
|---|---|---|
| Principal of Adult Education | Napa Valley Unified | 06/01/2028 |
| Director of Continuing Education | Napa Valley CCD | 06/01/2028 |
| NVAEC Transition Specialist | Napa Co. Office of Education | 06/01/2026 |
| NVAE Lead Counselor | Napa Valley Unified | 06/01/2026 |
| NVC Career Ed/Adult Ed Counselor | Napa Valley CCD | 06/01/2026 |
Objective #3: Improve Effectiveness of Services
Regional and Community Partnerships
Contribution to CAEP Objective: Engage regularly with regional and community partners to develop college-ready and work-ready skills in adult learners; use data and analytics to evaluate the effectiveness of services.
Programmatic Activities:
3.1 Improve Partnerships
3.1.a. Leverage joint advisory meetings to engage with local employers on workforce needs. (Agencies: NVC/NVAE/NVUSD)
- Clarify existing advisory meetings at NVC and K12; contact appropriate staff (NVAE)
- Contact NVC program coordinators to introduce NVAE staff (NVC)
- Attend meetings and support CTE programs to align with industries (NVAE)
3.1.b. Implement HSD/GED program for incarcerated adults at Napa County Jail. (Agency: NVAE)
- Increase the number of students served in the new facility (NVAE)
- Increase staffing if needed (NVAE)
- Collaborate with Napa County Library to provide tutoring support (NVAE)
- Schedule a meeting with NVAE, the County Jail, and the Napa County Library (NVAE)
3.1.c. Expand regional and community partnerships (e.g., CareerPoint, UpValley Family Center, On the Move, Napa County Library, St. Helena Library, California Human Development, Department of Rehabilitation, Napa Valley Farmworker Foundation, Trades Induction Program, etc.) to increase resources and enrollment, and enhance programs. (Agency: NVAE)
- Contact St. Helena Library to determine services and possible collaboration (NVAE)
- Expand partnership with CareerPoint to provide resources for student fees (NVAE)
3.2 Improve Readiness for College and Workforce
3.2.a. Develop college-readiness skills in NVAE students through Canvas and hybrid classes. (Agency: NVAE)
- Identify the Canvas support person (NVAE)
- Improve and expand the use of Canvas in all classes, including hybrid (NVAE)
3.2.b. Implement multiple approaches for “employability skills” workforce preparation (including badging) at NVAE/NVC.
- Continue partnership with NVC 21st Century Employability Skills (NVAE)
- Determine the feasibility of implementing eWorks at NVAE (NVAE)
- Increase the number of NVC students acquiring a certificate through completion of two 21st Century Employability Skills classes (NVC)
3.2.c. Develop an advanced ESL class that integrates Adult Basic Education (ABE) skills, focusing on reading and writing. (Agency: NVAE)
- Modify curriculum (NVAE)
- Determine staffing(NVAE)
- Implement advanced ESL class fall 2025 (NVAE)
Operational Activities:
3.3 Use Data and Analytics to Evaluate Services
3.3.a. Establish regular data review aligned with state data submission deadlines. (Agency: NVAEC)
- Review data quarterly with the Data Team (NVAE)
- Reviews expenditures quarterly (NVAEC)
- Meet with the counseling team to identify MyPro/Pairin reporting schedule to advise the NVAEC board on consortium progress (NVAE, NVC)
3.3.b. Track outcomes: students served, students with Educational Functioning Level (EFL) gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement. (Agency: NVAE)
- TOPsPro data will be provided quarterly on four student groups (NVAE)
- Review MyPro/Pairin transition data when available through NVC (NVAEC)
Key Deliverables
Short Term:
- 10-20 students served in the Napa County Jail Program during the year, with a minimum of 25% HSD completion rate
- Baseline data for participants and the number of badges earned for employability skills will be established
- Student outcomes will be identified, and baseline data will be established
Intermediate Term:
- NVAE will be participating in a minimum of four Joint Advisory groups
- Increase of 5% in badges earned over the previous year
- Increase of 5% in students served, students with EFL gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement over the previous year
Long Term:
- Increase of 5% badges earned over the previous year
- Increase of 5% in students served, students with EFL gains (ESL), students who become participants (12+ hours), and students who transition to postsecondary or career advancement over the previous year
Adult Education Metrics and Student Barriers
- All: Participants (202AE)
Responsible Positions, Responsible Consortium Members, and Proposed Completion Date
| Responsible Position | Responsible Member | Proposed Completion Date |
|---|---|---|
| Principal of Adult Education | Napa Valley Unified | 06/01/2028 |
| Director of Continuing Education | Napa Valley CCD | 06/01/2028 |
| NVAE Lead Counselor | Napa Valley Unified | 06/01/2028 |
| Career Ed/Adult Ed Counselor | Napa Valley CCD | 06/01/2028 |
| Transition Specialist | Napa Co. Office of Education | 06/01/2028 |
Fiscal Management
Alignment & Carryover
As stated in the NVAEC bylaws, ARTICLE IX, Section 2:
All CAEP expenses will be expended in the CAEP seven program areas, and services provided are consistent with the Three-Year Plan, the Annual Plan, and respective members' work plans and budgets as submitted in NOVA. All CAEP expenditures will match the objectives/activities included in the annual plan and the member work plan and adhere to allowable uses of funds identified in the CAEP Fiscal Management Guide.
Funds for NVAEC are allocated according to a formula based on prior percentages budgeted to each member and following guidelines in the bylaws. At its March meeting, the Board of Directors reviews current year spending, discusses distribution, determines adjustments, and approves the budget for the following year. The CFAD is subsequently prepared and submitted by/before May 2nd. Napa Valley Adult Education (NVAE) is the only consortium member that has significant "other funds'' for educating adults in non-credit programs including Apprenticeship, WIOA Section 225, WIOA Section 231, WIOA Section 243, and WorkPlace Training. These funds supplement ABE, ASE, ELA, EL Civics, and IELCE (Integrated English Literacy/Civics Ed.) providing additional staff, sections, and materials. These activities are included in both the Annual Work Plan and the Three-Year Plan.
CAEP funds at NVC support non-credit classes including ESL. NVAE provides programs for adult learners in St. Helena, Calistoga, and American Canyon. CAEP funds for St. Helena and Calistoga pay the associated costs incurred by NVAE for providing upvalley instruction. These activities are included in both the Annual Work Plan and the Three-Year Plan.
NCOE receives funds to support two consortium Transition Specialists who also serve as liaisons to students in CTE classes throughout Napa County. One Transition Specialist maintains an office on the NVAE campus and regularly meets with students to provide transition support such as resource fairs, field trips to visit the NVC campus, and resume writing. The second Transition Specialist maintains an office at the NVC campus and coordinates services, tours, and meetings with students, counselors, and community partners. Transition Specialists assist counseling teams with student transition plans through Pairin/MyPro. Transition Specialists’ goals and activities are included in the Annual Work Plans and Three-Year Plan.
To achieve outcomes the Board of Directors approves an "ad hoc" Management Team that meets at least ten times annually to oversee implementation of goals and activities in the Annual Work Plan and Three-Year Plan including budget review each quarter as reported in NOVA. In addition, NVUSD/NVAE has MOUs with all consortium members to identify shared costs or other funding agreements. If adjustments are needed, the Board of Directors approves changes, and the MOUs are revised and approved by respective governing boards. All CAEP funds distributed among partners support the objectives and activities in this plan and non-credit adult education classes, programs, and services offered through NVAE and NVC.
Carry-over funds are currently reviewed as part of the annual budget and plans for use are discussed among Management Team members and board members. NVAEC's Three-Year Plan states: "Consortium members budget funds in the Annual Plan to support the objectives of the Three-Year Plan, with a target of expending at least 80% during the fiscal year (20% or less carryover)" in alignment with AB1491.
Carry-over funds are used to implement the activities described in the 2025-26 Annual Work Plan and Budget, with carry-over funds expended first in order to fall within the 18-month timeline for the use of funds.
MEMBER CARRY-OVER: Members are allowed to keep carryover funds from one year to the next provided members meet the guidelines of AB1491. As stated in NVAEC's Bylaws, Article IX, Section 3 (iii) [b]: “Excessive carryover” for a member is defined by NVAEC as exceeding 20% of project funds. If the consortium makes a finding by majority vote based on a member having excessive carryover for at least two consecutive fiscal years, the consortium may reduce the member’s allocation by no more than the amount of the member’s carryover.
- NVAEC will provide technical assistance and reasonable interventions to the member before making a finding.
- NVAEC will track expenditures and carryover at the member level in NOVA quarterly and will share the information as part of the reasonable intervention.
- Should NVAEC determine that a member has excessive carryover, NVAEC may consider carrying over funding for consortium-wide projects and/or consortium-approved projects by a majority vote of members.
CONSORTIUM CARRY-OVER: As stated in NVAEC's Bylaws, Article IX, Section 4:
Beginning with the 23-24 fiscal year, if NVAEC has a carryover from one or more prior fiscal years exceeding 20 percent, NVAEC shall be required to submit a written expenditure plan, including future corrective actions to reduce the consortium’s carryover to below 20 percent, to the chancellor and the Superintendent.
- For each fiscal year that a consortium has a carryover of more than 20 percent, the chancellor and the Superintendent shall prescribe and assign technical assistance to that consortium to ensure that adequate adult education services are provided to the region in proportion to the region’s available funding.
- The State will also assign technical assistance to ensure effective use of funds as specified by policy, and to ensure that the consortium’s annual carryover does not exceed the 20% threshold so that it continues to provide adequate adult education services to the region.
Usage
- Fund new adult education programs: New courses will be added at NVAE, offerings will be expanded to four locations in Napa County, the Jail Program will be added. NVC will offer non-credit courses.
- Fund staff/teaching salaries: Staff and teaching salaries will be funded including non-credit classes at NVC, Napa County Jail teacher, and instructors and staff at Napa Valley Adult Education. Resources will fund a Transition Specialist.
- Improve Student Learning: increase in ESL, digital literacy, and overall enrollment, MyPro education plans, overall transitions from NVAE to NVC, increase in EFL gains, and number of students served
- Increase marketing: Semester catalogs, flyers, resources for fairs and community events
- Provide new/additional wraparound services: Additional of CAEP-funded Adult/Career Education Counselor at NVC
- Provide staff and professional development and resources: Time for NVAE staff to participate in PD on-site, off-site at conferences, and time to meet as PLCs
- Purchase equipment such as additional or replacement Chromebooks, textbooks, supplies and materials as needed
- Purchase software licenses
- Support all existing adult education programs previously funded with CAEP
Consortium Objectives & Activities Overview
Objectives & Activities
| Activity | Origin | Included in Annual Plan |
|---|---|---|
| Objective #1: Address Educational Needs | ||
| Access to Pathways and Digital Literacy | THREE-YEAR PLAN 2025-28 | |
| Objective #2: Improve Integration of Services & Transitions | ||
| Alignment of Services and Professional Improvement | THREE-YEAR PLAN 2025-28 | |
| Objective #3: Improve Effectiveness of Services | ||
| Regional and Community Partnerships | THREE-YEAR PLAN 2025-28 |
Certification
Calistoga Joint Unified - Member Representative
Maureen Hester - Director of Business Services
- mhester@calistogaschools.org
- (707) 942-4703 ext: 6890
Napa Co. Office of Education - Member Representative
Elena Toscano - Project Manager
- elenanvaec@gmail.com
- (707) 953-7596
Napa Valley CCD - Member Representative
Shawntel Ridgle - Director, Upper Valley Campus & Community Education
- shawntel.ridgle@napavalley.edu
Napa Valley Unified - Member Representative
Coleen Petersen - Principal
- coleen_petersen@nvusd.org
- (530) 592-6873
St. Helena Unified School District - Member Representative
Kay Vang - kvang@sthelenaunified.org
- (707) 967-2704