CAEP Consortium Fiscal Reporting 37 North Orange County Regional Consortium for Adult Education (NOCRC)
Year: 2018-19
CAEP Consortium Fiscal Reporting 37 North Orange County Regional Consortium for Adult Education (NOCRC)
2018-19 Fiscal Year
North Orange County CCD
North Orange County CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $141,580 | $268,690 | 52.69% | $1,791,268 | 7.9% | $1,649,688 |
2000 - Non-Instructional Salaries | $238,941 | $175,987 | 135.77% | $1,173,246 | 20.37% | $934,305 |
3000 - Employee Benefits | $99,830 | $115,819 | 86.19% | $772,126 | 12.93% | $672,296 |
4000 - Supplies and Materials | $12,966 | $107,883 | 12.02% | $719,217 | 1.8% | $706,251 |
5000 - Other Operating Expenses and Services | $63,480 | $150,000 | 42.32% | $1,000,000 | 6.35% | $936,520 |
6000 - Capital Outlay | $116,266 | $204,404 | 56.88% | $1,362,696 | 8.53% | $1,246,430 |
7000 - Other Outgo | $0 | $177,557 | 0% | $1,183,712 | 0% | $1,183,712 |
Indirect Costs | $33,653 | $56,561 | 59.5% | $377,070 | 8.92% | $343,417 |
Totals | $706,716 | $1,256,900 | 56.23% | $8,379,335 | 8.43% | $7,672,619 |
Summary of Activities:
For Q1 activities, our consortium held an Annual Marketing Retreat for CAEP to maximize outreach, community engagement and program availability for expansion. We also have expanded our ESL courses to other facilities to aide our student waiting list. we have expanded our operational capacity in hiring classified and temporary management positions to continue to lead our workgroups and strategies for student success. Moreover, we hosted an annual Trauma conference for student and community support for social-emotional trauma. And, our 3-year planning has been selected and our planning stages have begun. Also, our consortium has funded a temporary full-time position for our regional partner, NOCROP for CAEP outcomes as well in funding for technological and curriculum enhancement. NOCRC has purchased Dashboard data licenses in preparation for MIS data outcomes and accrual process.- Status
- Submitted
North Orange County CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $262,393 | $537,380 | 48.83% | $1,791,268 | 14.65% | $1,528,875 |
2000 - Non-Instructional Salaries | $388,908 | $351,974 | 110.49% | $1,173,246 | 33.15% | $784,338 |
3000 - Employee Benefits | $178,133 | $231,638 | 76.9% | $772,126 | 23.07% | $593,993 |
4000 - Supplies and Materials | $208,027 | $215,765 | 96.41% | $719,217 | 28.92% | $511,190 |
5000 - Other Operating Expenses and Services | $643,393 | $300,000 | 214.46% | $1,000,000 | 64.34% | $356,607 |
6000 - Capital Outlay | $176,712 | $408,809 | 43.23% | $1,362,696 | 12.97% | $1,185,984 |
7000 - Other Outgo | $0 | $355,114 | 0% | $1,183,712 | 0% | $1,183,712 |
Indirect Costs | $92,880 | $113,121 | 82.11% | $377,070 | 24.63% | $284,190 |
Totals | $1,950,446 | $2,513,801 | 77.59% | $8,379,335 | 23.28% | $6,428,889 |
Summary of Activities:
The activities from the second quarter were utilized towards the outcomes and progression of the strategies from the current annual plan. For instance, our consortium has approved funding for a regional workforce development and ESL engagement with Ocapica, a non- profit organization who focuses on student support. The goal was to partially fund the ELL navigators to attend our NOCE career resource center for student support. The partnership has now expanded with the DSS workgroup by utilizing Ocapica's mental health services for our students. Moreover, the course period for writing our next 3-year plan has also been a successful regional and diverse implementation process through at hoc committee meetings with our partners and members. Overall the consortium is pleased and engaged with the regional process. As the fiscal agent, we are also looking at the current infrastructure to institutionalized CAEP funded positions for the continued success of our consortium.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Valentina Purtell, Provost
- Terry Cox, Director, Administrative Services
- Janeth Manjarrez, Director, California Adult Education Program
North Orange County CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $449,079 | $806,071 | 55.71% | $1,791,268 | 25.07% | $1,342,189 |
2000 - Non-Instructional Salaries | $716,353 | $527,961 | 135.68% | $1,173,246 | 61.06% | $456,893 |
3000 - Employee Benefits | $310,723 | $347,457 | 89.43% | $772,126 | 40.24% | $461,403 |
4000 - Supplies and Materials | $227,556 | $323,648 | 70.31% | $719,217 | 31.64% | $491,661 |
5000 - Other Operating Expenses and Services | $869,423 | $450,000 | 193.21% | $1,000,000 | 86.94% | $130,577 |
6000 - Capital Outlay | $179,059 | $613,213 | 29.2% | $1,362,696 | 13.14% | $1,183,637 |
7000 - Other Outgo | $0 | $532,670 | 0% | $1,183,712 | 0% | $1,183,712 |
Indirect Costs | $137,610 | $169,682 | 81.1% | $377,070 | 36.49% | $239,460 |
Totals | $2,889,803 | $3,770,701 | 76.64% | $8,379,335 | 34.49% | $5,489,532 |
Corrective Action Plan
The North Orange County Regional Consortium (NOCRC) is asking for an extension to submit full expenditures by December 31, 2019. Our 2018- 2019 will be fully spent by the extension’s deadline and the time frame is needed to ensure that all expenditures are maximized and aligned with CAEP metrics. We have pending outcomes that require additional time due to unforeseen circumstances or barriers, but they are currently being addressed and will be completely spent by December 31, 2019. In addition to the new CAEP changes regarding services versus instructional hours, we want to ensure that all funds are aligned with the additional changes or new direction mandated by the State. I welcome the opportunity to further elaborate, if required.Summary of Activities:
The activities from our third quarter were to cover expenses for the planning and submittal of our 3-year plan. Most expenditures were incurred to support the expansion of at off-site locations, purchased equipment, software, and supplies for the integration and implementation of new off-site locations. We have been cross collaboration for the continued integration of ELL navigators to support adult students in our community. Moreover, as we are proposing 2019-2020 budgets and carry-over, we identified outcomes that will be incurred and expended in the 4th Quarter. We attended the CASAS Institute to have a better grasp and knowledge about MIS outcomes for CAEP success. We also maximized our funds for regional efforts and outreach opportunities. we attended a Google marketing and outreach even to gather knowledge on how to best maximize our resources for community outreach and support.- Status
- Submitted
North Orange County CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $675,585 | $1,074,761 | 62.86% | $1,791,268 | 37.72% | $1,115,683 |
2000 - Non-Instructional Salaries | $1,080,468 | $703,948 | 153.49% | $1,173,246 | 92.09% | $92,778 |
3000 - Employee Benefits | $455,122 | $463,276 | 98.24% | $772,126 | 58.94% | $317,004 |
4000 - Supplies and Materials | $256,132 | $431,530 | 59.35% | $719,217 | 35.61% | $463,085 |
5000 - Other Operating Expenses and Services | $1,135,547 | $600,000 | 189.26% | $1,000,000 | 113.55% | |
6000 - Capital Outlay | $269,098 | $817,618 | 32.91% | $1,362,696 | 19.75% | $1,093,598 |
7000 - Other Outgo | $0 | $710,227 | 0% | $1,183,712 | 0% | $1,183,712 |
Indirect Costs | $193,598 | $226,242 | 85.57% | $377,070 | 51.34% | $183,472 |
Totals | $4,065,550 | $5,027,601 | 80.86% | $8,379,335 | 48.52% | $4,313,785 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Current budget term expenditures have fallen below target since we had to focus on a complete expenditure from carryover funds. We have been implementing interim processes to ensure full expenditures as well as encouraging new procedures for compliance and CAEP metric attainment. As a consortium, we will be institutionalizing permanent positions to support and help deliver CAEP metrics as well as stabilizing the forecast of CAEP funds. Finally, we will be working distributing funds to NOCROP who will be utilizing CAEP to strengthen and expand their Adult programs to our community. Finally, CAEP budget will be established and submitted every January to provide consistency and ensuring full expenditures on time.Summary of Activities:
Activities for Q4, were to focus on serving our region, marketing, outreach, and expansion of our adult services in our region. We secure the full expenditure of carryover funds through current activities as well as the implementation of one time and innovative activities to ensure the expansion of adult education services, such as the integration and support of a technology and marketing personnel on a part-time basis for NOCROP to gather the necessary data on CAEP metrics. The purchase of TOPs Pro for NOCROP to gather and report on CAEP metrics for NOCRC.- Status
- Submitted
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