CAEP Consortium Fiscal Reporting 37 North Orange County Regional Consortium for Adult Education (NOCRC)
Year: 2019-20
CAEP Consortium Fiscal Reporting 37 North Orange County Regional Consortium for Adult Education (NOCRC)
2019-20 Fiscal Year
North Orange County CCD
North Orange County CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $148,905 | $223,610 | 66.59% | $1,490,736 | 9.99% | $1,341,831 |
2000 - Non-Instructional Salaries | $354,268 | $428,357 | 82.7% | $2,855,710 | 12.41% | $2,501,442 |
3000 - Employee Benefits | $137,002 | $156,996 | 87.26% | $1,046,637 | 13.09% | $909,635 |
4000 - Supplies and Materials | $5,905 | $32,613 | 18.11% | $217,417 | 2.72% | $211,512 |
5000 - Other Operating Expenses and Services | $236,135 | $314,020 | 75.2% | $2,093,464 | 11.28% | $1,857,329 |
6000 - Capital Outlay | $0 | $24,981 | 0% | $166,543 | 0% | $166,543 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $44,111 | $56,850 | 77.59% | $379,000 | 11.64% | $334,889 |
Totals | $926,326 | $1,237,426 | 74.86% | $8,249,507 | 11.23% | $7,323,181 |
Corrective Action Plan
Our budget term expenditures have fallen below target by nearly 3%. We had to focus on a complete expenditure from carryover funds as they will be fully reflective in Q2. Our interim processes to ensure full expenditures has been evolving based on the program need and activities. As a consortium, we are still in the process of institutionalizing permanent positions to support and help deliver CAEP metrics as well as stabilizing the forecast of CAEP funds. Finally, we will be working distributing funds to NOCROP, AUHSD, and PYLUSD, who will be utilizing CAEP to strengthen and expand NOCE’s Adult programs to our community. Our continued goal is to spend in compliance while serving our region.Summary of Activities:
NOCRC’s activities for Q1 related to all CAEP program areas and outreach efforts. NOCRC has institutionalized its newsletter for marketing and outreach for our region. We secure the full expenditure of carryover funds through current activities as well as the implementation of one-time and innovative activities to ensure the expansion of adult education services. Also, the expenditures reflect personnel cost to manage, guide and support CAEP activities throughout the region.- Status
- Submitted
North Orange County CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $460,479 | $372,684 | 123.56% | $1,490,736 | 30.89% | $1,030,257 |
2000 - Non-Instructional Salaries | $772,113 | $856,713 | 90.13% | $2,855,710 | 27.04% | $2,083,597 |
3000 - Employee Benefits | $329,023 | $313,991 | 104.79% | $1,046,637 | 31.44% | $717,614 |
4000 - Supplies and Materials | $64,385 | $65,225 | 98.71% | $217,417 | 29.61% | $153,032 |
5000 - Other Operating Expenses and Services | $542,546 | $628,039 | 86.39% | $2,093,464 | 25.92% | $1,550,918 |
6000 - Capital Outlay | $14,710 | $49,963 | 29.44% | $166,543 | 8.83% | $151,833 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $109,163 | $113,700 | 96.01% | $379,000 | 28.8% | $269,837 |
Totals | $2,292,419 | $2,400,315 | 95.5% | $8,249,507 | 27.79% | $5,957,088 |
Corrective Action Plan
CAEP positions for NOCE and NOCRC have been approved. The request to advertise has begun in the various departments to support CAEP efforts. The salaries have been encumbered to attain the approval and once hired, we will make the necessary budget transfers. We will also submit payroll transfers from NOCE staff who have been supporting CAEP efforts while the permanent position process finalizes. This will ensure our full expenditure for carry-over funds. The region also agreed on two major regional projects; CAEP bus pass assistance and CAEP transcripts evaluation opportunities for CAEP students.Summary of Activities:
CAEP Q2 quarterly expenses were focused on completing CAEP related strategies and events for NOCE and for our regional partners. We offered CAEP personnel to attend technological training to best equipped for MIS outcome tracking services. NOCRC also collaborated with Anaheim Workforce Board to secure and execute a co-location and a partnership for placement outcomes. We will continue to carry that partnership and build infrastructure.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Valentina Purtell, President
- Janeth Manjarrez, Director, California Adult Education Program
North Orange County CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $777,067 | $745,368 | 104.25% | $1,490,736 | 52.13% | $713,669 |
2000 - Non-Instructional Salaries | $1,165,714 | $1,285,070 | 90.71% | $2,855,710 | 40.82% | $1,689,996 |
3000 - Employee Benefits | $505,274 | $470,987 | 107.28% | $1,046,637 | 48.28% | $541,363 |
4000 - Supplies and Materials | $64,385 | $97,838 | 65.81% | $217,417 | 29.61% | $153,032 |
5000 - Other Operating Expenses and Services | $931,409 | $942,059 | 98.87% | $2,093,464 | 44.49% | $1,162,055 |
6000 - Capital Outlay | $22,038 | $74,944 | 29.41% | $166,543 | 13.23% | $144,505 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $173,241 | $170,550 | 101.58% | $379,000 | 45.71% | $205,759 |
Totals | $3,639,128 | $3,786,815 | 96.1% | $8,249,507 | 44.11% | $4,610,379 |
Corrective Action Plan
We will not require a CAP for 18-19 funds as we will be fully spent by June 30, 2020.Summary of Activities:
CAEP Q3 quarterly expenses were focused on CAEP related strategies and the adjustment mandated by the State as a result of COVID-19. We had some amazing backup projects that aligned well with the current circumstances and closing of all expenditures and carry-over the funds with already approved CAEP strategies. NOCRC collectively decided and supported the Laptop Loaning Program through NOCE for support and deliverables. We hosted virtual outreach events and program completion for student and community support and awareness that the Adult Education program and resources are still available to our region. Finally, we expanded on virtual marketing and outreach in support to remote instruction for CAEP outcomes.- Status
- Submitted
North Orange County CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,097,144 | $894,442 | 122.66% | $1,490,736 | 73.6% | $393,592 |
2000 - Non-Instructional Salaries | $1,589,672 | $1,713,426 | 92.78% | $2,855,710 | 55.67% | $1,266,038 |
3000 - Employee Benefits | $681,543 | $627,982 | 108.53% | $1,046,637 | 65.12% | $365,094 |
4000 - Supplies and Materials | $93,621 | $130,450 | 71.77% | $217,417 | 43.06% | $123,796 |
5000 - Other Operating Expenses and Services | $1,533,175 | $1,256,078 | 122.06% | $2,093,464 | 73.24% | $560,289 |
6000 - Capital Outlay | $178,602 | $99,926 | 178.73% | $166,543 | 107.24% | |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $258,688 | $227,400 | 113.76% | $379,000 | 68.26% | $120,312 |
Totals | $5,432,445 | $4,949,704 | 109.75% | $8,249,507 | 65.85% | $2,817,062 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Although it is not required, our 6000 categories reflected differently from the previous budget submittal since it was a large purchased that exceeded the amount in the 5000s category it was then moved the 6000s, however, the amount as a whole is still in compliance. Moreover, during the 4th quarter, CAEP funds were utilized to support the transition of in-person instruction into an online platform for our adult students in the region due to COVID- 19 as well as addressing online student service support and racial inequity. CAEP funds were also used to support student learning opportunities by implementing an NOCE Loan Laptop Program.- Status
- Submitted
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