CAEP Consortium Fiscal Reporting 38 Southern Alameda County Consortium (Ohlone CCD)
Year: 2018-19
CAEP Consortium Fiscal Reporting 38 Southern Alameda County Consortium (Ohlone CCD)
2018-19 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Fremont Unified | Submitted | Submitted | Submitted | Not Submitted |
New Haven Unified | Submitted | Submitted | Not Submitted | Not Submitted |
Newark Unified | Submitted | Submitted | Submitted | Not Submitted |
Ohlone CCD | Submitted | Submitted | Submitted | Submitted |
Fremont Unified
Fremont Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $267,516 | $212,611 | 125.82% | $1,417,405 | 18.87% | $1,149,889 |
2000 - Non-Instructional Salaries | $212,141 | $134,841 | 157.33% | $898,943 | 23.6% | $686,802 |
3000 - Employee Benefits | $114,487 | $88,121 | 129.92% | $587,470 | 19.49% | $472,983 |
4000 - Supplies and Materials | $6,161 | $10,613 | 58.05% | $70,751 | 8.71% | $64,590 |
5000 - Other Operating Expenses and Services | $60,118 | $39,084 | 153.82% | $260,563 | 23.07% | $200,445 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $134,167 | 0% | $134,167 |
Totals | $660,423 | $485,270 | 136.09% | $3,369,299 | 19.6% | $2,708,876 |
- Status
- Submitted
Fremont Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $534,039 | $425,222 | 125.59% | $1,417,405 | 37.68% | $883,366 |
2000 - Non-Instructional Salaries | $436,077 | $269,683 | 161.7% | $898,943 | 48.51% | $462,866 |
3000 - Employee Benefits | $230,998 | $176,241 | 131.07% | $587,470 | 39.32% | $356,472 |
4000 - Supplies and Materials | $13,173 | $21,225 | 62.06% | $70,751 | 18.62% | $57,578 |
5000 - Other Operating Expenses and Services | $161,314 | $78,169 | 206.37% | $260,563 | 61.91% | $99,249 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $134,167 | 0% | $134,167 |
Totals | $1,375,601 | $970,540 | 141.74% | $3,369,299 | 40.83% | $1,993,698 |
- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Heidi McFadden, principal
- Donna Upchurch, Account Clerk
Fremont Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $893,155 | $637,832 | 140.03% | $1,417,405 | 63.01% | $524,250 |
2000 - Non-Instructional Salaries | $654,365 | $404,524 | 161.76% | $898,943 | 72.79% | $244,578 |
3000 - Employee Benefits | $364,500 | $264,362 | 137.88% | $587,470 | 62.05% | $222,970 |
4000 - Supplies and Materials | $30,578 | $31,838 | 96.04% | $70,751 | 43.22% | $40,173 |
5000 - Other Operating Expenses and Services | $194,760 | $117,253 | 166.1% | $260,563 | 74.75% | $65,803 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $134,167 | 0% | $134,167 |
Totals | $2,137,358 | $1,455,809 | 146.82% | $3,369,299 | 63.44% | $1,231,941 |
- Status
- Submitted
Fremont Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,404,496 | $850,443 | 165.15% | $1,417,405 | 99.09% | $12,909 |
2000 - Non-Instructional Salaries | $936,703 | $539,366 | 173.67% | $898,943 | 104.2% | |
3000 - Employee Benefits | $533,859 | $352,482 | 151.46% | $587,470 | 90.87% | $53,611 |
4000 - Supplies and Materials | $46,556 | $42,451 | 109.67% | $70,751 | 65.8% | $24,195 |
5000 - Other Operating Expenses and Services | $230,646 | $156,338 | 147.53% | $260,563 | 88.52% | $29,917 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $130,504 | $0 | 100% | $134,167 | 97.27% | $3,663 |
Totals | $3,282,764 | $1,941,079 | 169.12% | $3,369,299 | 97.43% | $86,535 |
- Status
- Unsubmitted
New Haven Unified
New Haven Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $24,921 | $29,700 | 83.91% | $198,000 | 12.59% | $173,079 |
2000 - Non-Instructional Salaries | $18,707 | $21,750 | 86.01% | $145,000 | 12.9% | $126,293 |
3000 - Employee Benefits | $24,596 | $23,250 | 105.79% | $155,000 | 15.87% | $130,404 |
4000 - Supplies and Materials | $377 | $113 | 335.11% | $750 | 50.27% | $373 |
5000 - Other Operating Expenses and Services | $977 | $288 | 338.71% | $1,923 | 50.81% | $946 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,095 | 0% | $7,300 | 0% | $7,300 |
Totals | $69,578 | $76,196 | 91.31% | $507,973 | 13.7% | $438,395 |
Summary of Activities:
All program groups continue to meet and work on program area goals, we have worked collaboratively on marketing strategies and a publication. Are in the process of working with WDB to leverage resources -- also with other partners.- Status
- Submitted
New Haven Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $68,459 | $89,100 | 76.83% | $198,000 | 34.58% | $129,541 |
2000 - Non-Instructional Salaries | $54,274 | $65,250 | 83.18% | $145,000 | 37.43% | $90,726 |
3000 - Employee Benefits | $64,230 | $69,750 | 92.09% | $155,000 | 41.44% | $90,770 |
4000 - Supplies and Materials | $647 | $338 | 191.7% | $750 | 86.27% | $103 |
5000 - Other Operating Expenses and Services | $1,477 | $865 | 170.68% | $1,923 | 76.81% | $446 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,590 | $3,285 | 109.28% | $7,300 | 49.18% | $3,710 |
Totals | $192,677 | $228,588 | 84.29% | $507,973 | 37.93% | $315,296 |
Corrective Action Plan
Unable to replace teacher out on medical leave has reduced our instructional salaries. Also, due to less overall adult school budget, we are pinching pennies especially when it comes to supplies. Mostly, I may have over estimated spend by dates. May need to make some budget revisions in 3rd quarter. Overages (exceeding estimated percentages) are insignificant.Summary of Activities:
Maintain morning and evening classes (ESL, ABE/ASE, CTE). Began IET ESl/Residential Care. Active participation in SACC Leadership and workgroups.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Jessica Wilder
New Haven Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $125,182 | $118,800 | 105.37% | $198,000 | 63.22% | $72,818 |
2000 - Non-Instructional Salaries | $87,195 | $87,000 | 100.22% | $145,000 | 60.13% | $57,805 |
3000 - Employee Benefits | $106,104 | $93,000 | 114.09% | $155,000 | 68.45% | $48,896 |
4000 - Supplies and Materials | $647 | $450 | 143.78% | $750 | 86.27% | $103 |
5000 - Other Operating Expenses and Services | $1,713 | $1,154 | 148.47% | $1,923 | 89.08% | $210 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,545 | $4,380 | 126.6% | $7,300 | 75.96% | $1,755 |
Totals | $326,386 | $304,784 | 107.09% | $507,973 | 64.25% | $181,587 |
- Status
- Unsubmitted
New Haven Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $163,257 | $198,000 | 82.45% | $198,000 | 82.45% | $34,743 |
2000 - Non-Instructional Salaries | $144,160 | $145,000 | 99.42% | $145,000 | 99.42% | $840 |
3000 - Employee Benefits | $149,393 | $155,000 | 96.38% | $155,000 | 96.38% | $5,607 |
4000 - Supplies and Materials | $647 | $750 | 86.27% | $750 | 86.27% | $103 |
5000 - Other Operating Expenses and Services | $1,713 | $1,923 | 89.08% | $1,923 | 89.08% | $210 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,545 | $7,300 | 75.96% | $7,300 | 75.96% | $1,755 |
Totals | $464,715 | $507,973 | 91.48% | $507,973 | 91.48% | $43,258 |
- Status
- Unsubmitted
Newark Unified
Newark Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,448 | $13,050 | 72.4% | $87,000 | 10.86% | $77,552 |
2000 - Non-Instructional Salaries | $10,962 | $5,250 | 208.8% | $35,000 | 31.32% | $24,038 |
3000 - Employee Benefits | $6,925 | $5,700 | 121.49% | $38,000 | 18.22% | $31,075 |
4000 - Supplies and Materials | $186 | $1,500 | 12.4% | $10,000 | 1.86% | $9,814 |
5000 - Other Operating Expenses and Services | $17,000 | $2,680 | 634.35% | $17,866 | 95.15% | $866 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,200 | 0% | $8,000 | 0% | $8,000 |
Totals | $44,521 | $29,380 | 151.54% | $195,866 | 22.73% | $151,345 |
Summary of Activities:
All teachers take part in job-alike collaboration. We are working with our consortium on a publication.- Status
- Submitted
Newark Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $30,759 | $26,100 | 117.85% | $87,000 | 35.36% | $56,241 |
2000 - Non-Instructional Salaries | $26,395 | $10,500 | 251.38% | $35,000 | 75.41% | $8,605 |
3000 - Employee Benefits | $15,587 | $11,400 | 136.73% | $38,000 | 41.02% | $22,413 |
4000 - Supplies and Materials | $600 | $3,000 | 20% | $10,000 | 6% | $9,400 |
5000 - Other Operating Expenses and Services | $17,835 | $5,360 | 332.75% | $17,866 | 99.83% | $31 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,210 | $2,400 | 217.08% | $8,000 | 65.13% | $2,790 |
Totals | $96,386 | $58,760 | 164.03% | $195,866 | 49.21% | $99,480 |
Summary of Activities:
continued Citizenship workshops, renewed licenses for language learning, online learning programs, and assessment software,- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Julie Calderon
Newark Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $64,719 | $39,150 | 165.31% | $87,000 | 74.39% | $22,281 |
2000 - Non-Instructional Salaries | $35,000 | $15,750 | 222.22% | $35,000 | 100% | $0 |
3000 - Employee Benefits | $31,797 | $17,100 | 185.95% | $38,000 | 83.68% | $6,203 |
4000 - Supplies and Materials | $1,167 | $4,500 | 25.93% | $10,000 | 11.67% | $8,833 |
5000 - Other Operating Expenses and Services | $17,866 | $8,040 | 222.22% | $17,866 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $8,000 | $3,600 | 222.22% | $8,000 | 100% | $0 |
Totals | $158,549 | $88,140 | 179.88% | $195,866 | 80.95% | $37,317 |
Summary of Activities:
Paid for 2 teachers to attend CASAS conference. Advertised in local newspaper. District office assisted with balancing budget.- Status
- Submitted
Newark Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $64,719 | $52,200 | 123.98% | $87,000 | 74.39% | $22,281 |
2000 - Non-Instructional Salaries | $35,000 | $21,000 | 166.67% | $35,000 | 100% | $0 |
3000 - Employee Benefits | $31,797 | $22,800 | 139.46% | $38,000 | 83.68% | $6,203 |
4000 - Supplies and Materials | $1,167 | $6,000 | 19.45% | $10,000 | 11.67% | $8,833 |
5000 - Other Operating Expenses and Services | $17,866 | $10,720 | 166.67% | $17,866 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $8,000 | $4,800 | 166.67% | $8,000 | 100% | $0 |
Totals | $158,549 | $117,520 | 134.91% | $195,866 | 80.95% | $37,317 |
- Status
- Unsubmitted
Ohlone CCD
Ohlone CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $4,504 | $3,038 | 148.24% | $20,256 | 22.24% | $15,752 |
2000 - Non-Instructional Salaries | $0 | $3,000 | 0% | $20,000 | 0% | $20,000 |
3000 - Employee Benefits | $487 | $1,571 | 31% | $10,473 | 4.65% | $9,986 |
4000 - Supplies and Materials | $0 | $450 | 0% | $3,000 | 0% | $3,000 |
5000 - Other Operating Expenses and Services | $21,828 | $18,215 | 119.83% | $121,434 | 17.98% | $99,606 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,314 | 0% | $8,758 | 0% | $8,758 |
Totals | $26,819 | $27,588 | 97.21% | $183,921 | 14.58% | $157,102 |
Summary of Activities:
Consortium fall summit; work group meetings; adult school bridge classes; state AEP meeting; development of newspaper insert- Status
- Submitted
Ohlone CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,615 | $6,077 | 158.22% | $20,256 | 47.47% | $10,641 |
2000 - Non-Instructional Salaries | $11,010 | $6,000 | 183.5% | $20,000 | 55.05% | $8,990 |
3000 - Employee Benefits | $1,942 | $3,142 | 61.81% | $10,473 | 18.54% | $8,531 |
4000 - Supplies and Materials | $0 | $900 | 0% | $3,000 | 0% | $3,000 |
5000 - Other Operating Expenses and Services | $57,985 | $36,430 | 159.17% | $121,434 | 47.75% | $63,449 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,627 | $2,627 | 99.98% | $8,758 | 30% | $6,131 |
Totals | $83,179 | $55,176 | 150.75% | $183,921 | 45.23% | $100,742 |
- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Mark Lieu, Dean, Language, Communication and Academic Success
Ohlone CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,615 | $9,115 | 105.48% | $20,256 | 47.47% | $10,641 |
2000 - Non-Instructional Salaries | $13,485 | $9,000 | 149.83% | $20,000 | 67.43% | $6,515 |
3000 - Employee Benefits | $2,445 | $4,713 | 51.88% | $10,473 | 23.35% | $8,028 |
4000 - Supplies and Materials | $0 | $1,350 | 0% | $3,000 | 0% | $3,000 |
5000 - Other Operating Expenses and Services | $57,985 | $54,645 | 106.11% | $121,434 | 47.75% | $63,449 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,941 | $3,941 | 100% | $8,758 | 45% | $4,817 |
Totals | $87,471 | $82,764 | 105.69% | $183,921 | 47.56% | $96,450 |
Summary of Activities:
bridge classes; participation in consortium workgroups; career center outreach- Status
- Submitted
Ohlone CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,790 | $12,154 | 80.55% | $20,256 | 48.33% | $10,466 |
2000 - Non-Instructional Salaries | $13,488 | $12,000 | 112.4% | $20,000 | 67.44% | $6,512 |
3000 - Employee Benefits | $2,568 | $6,284 | 40.87% | $10,473 | 24.52% | $7,905 |
4000 - Supplies and Materials | $1,167 | $1,800 | 64.83% | $3,000 | 38.9% | $1,833 |
5000 - Other Operating Expenses and Services | $57,985 | $72,860 | 79.58% | $121,434 | 47.75% | $63,449 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,255 | $5,255 | 100% | $8,758 | 60% | $3,503 |
Totals | $90,253 | $110,353 | 81.79% | $183,921 | 49.07% | $93,668 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
We have outstanding web services and instructional materials that were not charged until the end of the academic year. We had originally forecast that they would be expenses before the end of 2018-2019. We have increased our commitment to services of the Tri-Cities Career Center in 2019-2020 because of the lower-than-expected expense in 2018-2019.Summary of Activities:
Participation in consortium workgroups; summit; Tri-Cities Career Center; web site redesign; bridge classes at adult schools- Status
- Submitted
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